Finance Coordinator At Oxfam

OXFAM KEDV IN TURKIYE

Contract type: National fixed term 6 months contract with possibility of extension (for Turkish nationality or those who have work permit in Turkiye)

Reporting to: Response Lead

Staff reporting to this post: Finance Officer

Budget Responsibility: TBC

Location: Gaziantep

*This is a Rapid Recruitment – we would undertake shortlisting and interviews as applications come in and may appoint before a closing date.

Shaping a stronger Oxfam for people living in poverty.

Oxfam KEDV Purpose

To work with others to find lasting solutions to poverty and suffering.

Oxfam is a global community who believes poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Team Purpose

The Finance team is responsible for high quality financial management and programme support throughout Oxfam KEDVs programme, including that of partners, support programme team in development and implementation of the programme in line with the country business plan

The finance team is responsible to provide quality financial management support to Oxfam KEDV across the programme locations: Gaziantep, Hatay and Marash. Managing the financial functions in the central and field offices. Working with other members of the finance team and partner organisations ensuring the implementation of efficient financial support systems for Oxfam KEDV.

The finance team is responsible for ensuring efficiency and effectiveness in delivery of Oxfam KEDV’s operations in Turkey through management of the Oxfam KEDV finance processes and procedures.

Job Purpose

To manage and coordinate the operational services of finance to ensure the financial planning, budgeting accounting and reporting services for our programme offices in Gaziantep, Hatay and Marash are performed efficiently and effectively according to the Oxfam KEDV and donor’s standards, local legislation and other procedures set.

Dimensions

• Delivering rapid, safe and high-quality emergency scale up capacity.
• Establish systems and procedures for office
• Supporting programme strategy, operational design, humanitarian preparedness and response
• Capacity build finance, and non-finance, staff
• Handle finance related queries regarding donors
• Interpret financial information, and provide advice to Response Lead, Area managers and Technical leads.
• Analyse reports for programme staff and provide guidance
• Flexible to anticipate and resolve challenges
• Capacity building across Oxfam and partner organisations.

Key Responsibilities

• Preparation and monitor budgets, authorisation of payments, maintenance of cash and bank book, preparation of monthly accounting returns, security of cash, stock and capital, assets purchasing and stock system.
• Ensure that Oxfam financial procedures are followed in humanitarian programmes and that compliant systems are developed to accommodate the needs of those programmes and assist in implementation of Humanitarian Minimum Requirements.
• Liaise with the Country Funding teams on donor proposals, preparation of donor reports and budget revisions when necessary.
• Manage directly reporting staff, ensuring work priorities/objectives are developed and staff are fully trained and inducted to undertake their role. Including the potential handing over to national or international staff depending on the programme.
• Carry out training and briefing of all staff in agreed procedures according to the executing affiliate, particularly in bookkeeping and basic accounting procedures and conduct practical exercises in accounts preparation
• Work in close collaboration with partners, or with the Partners Finance/admin support positions to ensure that they have the required financial support needed for the program activities. Ensure that partners know donors regulations and are compliant with Oxfam procedures and regulations
• Work with partners to develop suitable financial tools and mechanisms to track spending in line with Oxfam ways of working
• Consolidate information from partners to ensure budget and donor reporting
• Work with logistics staff to ensure logistics systems adhere to finance’s minimum standards.
• Ensure the allocation of finance resources at relevant programme sites and to review financial management capacity of non-finance and programme staff, providing training, advice and support as needed.
• Work with programme staff to develop their capacity to manage and monitor budgets in this response so that they understand their responsibilities and it is not seen as the domain of the finance team
• Support senior staff and budget holders in accountability and responsibility for their budget authorisation limits according to executing affiliate policies.
• To foster an appropriate working culture built on Oxfam’s values, respectful and cognisant of power imbalances internally and between Oxfam, our partners and the communities we serve.

Essential:

• Knowledge and understanding of global justice, social change, women’s rights and gender equality and commitment to delivering humanitarian work through feminist principles.
• University degree in a finance related subject or professional accountancy qualifications or proven accounting experience and financial management skills.
• Professionally qualified finance manager, at least 5 years’ experience and preferably with some experience in a large and / or complex organisation, and the ability to influence and support colleagues in appreciating the importance of financial standards, procedures and controls
• High level of computer literacy, excellent working knowledge of spreadsheets and databases.
• Ability to prioritise own workload, work independently, be pro-active and innovative, and work to deadlines
• Experience of management/supervisory responsibilities, including decision making and being an active member of senior management teams, and ability to take charge and manage a team when required.
• Thorough understanding of financial system, accounting rules and audit guidelines, and how it interacts with other operational systems to maximise its information generating capabilities and accountability
• Good interpersonal and team skills and proven ability to be flexible in demanding situations.
• Good coaching skills and ability to develop others.
• Sensitivity to cultural differences, and the ability to work in a wide variety of cultural contexts.
• Fluency in English (written and spoken)

Desirable:

• Previous development or humanitarian work experience, ideally with similar organisation.
• Experience of working with donor agencies and knowledge of their reporting requirements.