Finance Coordinator at Polish Humanitarian Action – Polska Akcja Humanitarna

Responsibilities and Accountability

1. Lead and oversee financial processes across the mission
2. Monitoring project budget realization using available tools (Navision, BMT, et,) including forecast.
3. Preparing Budget Monitoring (BMT) and other necessary tools for new projects.
4. Verifying costs booked in Navision in terms of nature of expenditure, description, legibility etc.
5. Participating in the allocation procedure: updating projects basket, verifying and accepting allocation files.
6. Cooperating with Project Coordinator/Manager in preparing monthly cash flow data.
7. Running financial reports according to PAH and donor requirements.
8. Participating in preparation of new budget/budget revision in collaboration with Project Coordinator/Manager
9. Facilitating all audit processes in the mission and coordinate all audit issues are followed up and resolved to a final conclusion.
10. Following up on donors/partners/vendors/coordinators/staff issues and ensuring they are addressed in a timely manner, in collaboration with Project Coordinator/Manager, Operational Department on the Mission and Financial Desk in HQ
11. Attend procurement committee meetings (setting up selection criteria and tender opening and evaluation)
12. Verifying and approving payments related Mission bank account payment
13. Approving costs (financial approval) under projects.
14. Performing any other duties as directed and instructed by the Direct supervisor.

Qualifications and skills:

Minimum Required qualification

1. Bachelor’s degree in Accounting and/or Finance Management.
2. Experience with similar scope of responsibilities- finance coordinator position (min. 3 years)
3. Previous work with INGO at a similar position (min. 3 years)
4. Working Knowledge of institutional donors like ECHO, USAID, SSHF, RRF UNICEF etc.
5. Must be proficient and knowledgeable of word processing, advanced excel with knowledge of advanced formulas such as lookup functions and the use of pivot tables.
6. Excellent analytical skills and ability to resolve complex problems with multiple variables.
7. Strong organizational skills
8. Ability to work independently

Desirable:

1. Experience in using Navision accounting system
2. Partial professional qualification in Association of Chartered Certified Accountants (ACCA) and/or Certified Public Accountant certification (CPA).at least level 11.
3. Strong understanding of accounting principles