Finance Manager, 100%, Ukraine At HEKS/EPER

HEKS/EPER employs around 600 full-time staff members. Its work is guided by the vision of a just world where peace prevails, the dignity of all people is respected, and natural resources are preserved. HEKS/EPER is active in 25 locations in Switzerland and 30 countries worldwide, running more than 380 programmes and projects with a total volume of 138 million Swiss francs. Within the framework of Agenda 2030, the organisation focuses on four priority themes: “Climate Justice,” “Right to Land and Food,” “Asylum and Migration,” and “Inclusion.” HEKS/EPER also provides humanitarian aid to victims of natural disasters and armed conflicts, aiming to bring about change at the social, economic, and political levels. HEKS contributes to improving the living conditions of people both domestically and internationally, advocating for their rights. It raises awareness and mobilises society, politics, business, and churches. In 2023, around 16 million people benefited from the work of HEKS/EPER.

The Finance Manager plays a crucial operational role in managing the finances of HEKS/EPER in Ukraine. Based in Kyiv, the Finance Manager handles daily financial management, including treasury, accounting, and internal financial reporting. The Finance Manager collaborates closely with the Head of Finance, who oversees strategic and overall financial aspects.

To ensure all these responsibilities, we are looking for an engaged, motivated and attentive personality as:

Finance Manager, 100%, UkraineYour main responsibilities:

Budget Management

• Consolidate budget follow-ups and forecasts on the Master Budget.
• Update of the cost coverage plans according to eligibility and available budget and inform the finance co and the country director about any financial risk
• Update budgets on the financial monitoring tool (Master Budget) when required

Cash Flow and Payments Management

• Supervise the daily management and safety of cash box including payments and advances and report any discrepancies to superior.
• Control cash payment and cashier registers.
• Verify that in-country payments are done according to internal procedures,
• Monitor contract payment due dates and verify payment requests.
• Prepare monthly cash request for validation from the Finance Co
• Implement cash security procedures under the supervision of the Finance Co and ensure information confidentiality.

Accounting Management:

• Ensure all invoices are compliant with HEKS-EPER regulations and procedures and with local regulations.
• Ensure all expenses are recorded in the excel sheet on a daily basis, and required information is properly filled in (date, accounting code, project, budget code etc.).

To be successful you bring:

Minimum qualification and experience

• Minimum 3 years’ experience in a similar position
• Language Skills: Fluent in English (speaking/reading/writing)
• University degree in Finance, Accounting

Additional (technical) knowledge required

• Advanced knowledgeable PC: SAGA, MS Office (Word, PowerPoint, Excel, Access
• Able to manage own time, delegate authority and necessary tasks

Personal skills and capabilities

• Operativeness; Responsibility; Ability to learn quickly; Attention to details; Ability to work with large amounts of information; Purposefulness; proactive, autonomy, rigorous, organized, planning, analytical, clear communication, work under pressure, ability to facilitate change, persuade and negotiate to reach acceptable compromise/solutions among all levels in the organization

What you can expect from us:

• A national or international position with a duty station in Kyiv, Ukraine
• An opportunity to make a difference in this world
• An interesting and challenging position with scope for design
• Duration 6 months (possible extension)
• Attractive Salary and compensation (R&R)
• Starting date: by arrangement