Finance Manager At Ark Group

About the Role

ARK’s Finance department is crucial in ensuring compliance with financial policies, procedures, and regulatory requirements. This enables ARK to maintain financial sustainability, accountability, and transparency, effectively fulfilling its mission and delivering impactful programs and projects.

As our project in Haiti expands, we’re seeking a Finance Manager to oversee and maintain ARK’s accounting records, ensuring compliance with ARK financial procedures and donor requirements. You’ll handle accurate data entry, archiving documentation, budget vs actual reporting, account reconciliations, cash flow management, and project audits. Additionally, you’ll leverage financial insights to enhance financial systems, policies, and overall financial planning.

What you’ll be doing

Developing project budgets in collaboration with management, preparing amendments and realignments.
Managing cash flow and suggesting viable options for improving the cash flow mechanism.
Acting as liaison with project personnel involved in fiscal operations. Providing guidance and training to staff on fiscal procedures, policies, and compliance issues.
Monitoring actual spending against the budget to ensure compliance and identify variances. Organising and maintaining weekly budget meetings with the Project Manager.
Preparing regular financial reports, including budget vs. actual analysis (glidepath). Implementing budgetary controls to manage expenditures and prevent overspending/underspending.
Checking and verifying source documents such as invoices, receipts in line with approval mechanisms and financial procedures. Ensuring accurate and timely data entry and reporting.
Recording financial transactions in regional accounting software (Acumatica/Microsoft Dynamics), including accounts payable (AP), accounts receivable (AR), general ledger (GL), and cash and bank transactions.
Maintain accurate and up-to-date financial records and ensure they are easily accessible for auditing and reporting purposes.
Assisting in payroll processing, ensuring accurate and timely payment to staff.
Maintaining and coordinating regular cash, bank, AP reconciliations.
Ensuring exchange rates are correctly and accurately reflected in accounting entries (multi-currency accounting).
Liaising with local accountants/auditors on all issues and completing relevant tax procedures in coordination with an independent auditing firm (VAT and corporate tax).
Follow up on pending accounting and finance issues (accruals, prepayments, deposits, insurances, depreciations).

Requirements

Essential Skills, Experience and Qualifications

Bachelor’s degree in accounting/finance
Full professional proficiency in written and spoken English and French
Minimum 5+ years of finance and budget management experience in an International Organisation/Company.
Proficient in IT, with expertise in Microsoft applications such as Word, Excel, and Outlook.
Proven expertise in utilising accounting software.
Knowledgeable in IFRS Accounting Standards.
Experienced in multi-currency accounting.

Essential Competencies

Building Work Relationships – Develops positive relationships with colleagues and partners to achieve specific objectives through active listening and effective communication
Decisiveness – Anticipates and evaluates potential consequences of decisions, considering multiple perspectives and seeking input and feedback from others
Influencing – Persuades by using concrete examples to make a point, recalls others’ main points and takes them into account in own communication, reads cues from various listeners to assess when and how to change the planned communication approach to effectively deliver messages
Planning and Organisation – Effectively manages complex projects, timelines, and resources, demonstrates strong attention to detail in all aspects of work, ensuring accuracy and completeness. Capable of delegating tasks, coordinating teams, and overseeing multiple projects simultaneously.
Ethics & Confidentiality – Possesses an in-depth understanding of ethical principles and their implications, applies ethical reasoning and judgment effectively in complex and ambiguous situations, acts as a role model for ethical behavior and fosters a culture of integrity.

Desirable

Experience overseeing accounting operations in a multi-currency environment.
Skilled in using Microsoft Dynamics Business Central accounting software.
Knowledge of financial rules and regulations for international donors such as Government of Canada, USAID, HMG

Benefits

Why join ARK?

Impactful Work: Your expertise will directly impact the lives of those in need.
Global Reach: Collaborate with international experts and local stakeholders.
Innovation: Engage in pioneering solutions for sustainable change.

Our People

Our team covers a diverse range of professional backgrounds, from diplomacy, humanitarian, development and the military, to the UN, civil society groups, multilateral organisations, journalism and the private sector.

An ARK Person Is:

Smart: We think deeply about things. We’re proud of our institutional knowledge and our grounding in rigorous research, which we use to make informed decisions.

Humble: Our work leaves little room for pride or arrogance. Our operating environment is constantly evolving, and we recognise out limitations. We believe in and rely on the education and experiences of others while remaining quick to read, invite feedback, and ask sensible questions.

Accountable: Each of us want ARK, its partners, and beneficiaries to succeed. This means taking initiative, assuming ownership when necessary and never giving up on our beneficiaries. We are committed and accountable, to both our donors and the communities we serve.

Collegiate: We know we are stronger together and that every contribution counts. We trust each other and always support each other.

Outspoken: We tackle diverse challenges and we always want to find the best solution to a problem. We aren’t afraid to share our opinions and we want to hear those of others too.

ARK Group is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. ARK Group does not discriminate on the basis of ability, age, gender identity or expression, national origin, race and ethnicity, religious beliefs or sexual orientation. We welcome all kinds of diversity. ARK Group places human dignity at the centre of its development and stabilisation work and is this committed to the protection from sexual exploitation and abuse of children and adults. All ARK Group employees and related personnel are expected to share this commitment and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.