Finance Manager At DAI Global

Project Background

The purpose of Justicia Efectiva Contra la Criminalidad y Corrupción (JECCC) activity is to reduce impunity, criminality, and corruption in Honduras by advancing an effective criminal justice system that upholds independence and integrity while increasing state legitimacy, civil society oversight, and citizen support for the rule of law. The Activity is expected to work within the criminal justice system to address targeted crimes through work with civil society organizations, the private sector, the international community, and academia, among others. USAID JECCC aims to contribute to Development Objective 2 and Development Objective 3 of USAID’s Country Development Cooperation Strategy (2020-2025) namely, “Democratic governance to meet citizens’ needs enhanced to reduce irregular migration,” and “Justice and security improved to reduce irregular migration.”

The Justicia Efectiva Contra la Criminalidad y Corrupción (JECCC) Activity will focus on the following four objectives:

1. Strengthen the effectiveness of criminal justice institutions
2. Improve access to equitable criminal justice services by state and non-state actors
3. Enhance public trust of the criminal justice sector by strengthening civil society oversight
4. Marshal coordination among criminal justice stakeholders

Position Description

The Finance Manager supervises the daily financial operations of the contract, including cash flow management, time sheet recording, projection accuracy, and daily monitoring of obligations, budgets, and expenditures. He/she ensures compliance of all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable/payable, payroll, risk management, partner’s relationships, and audit backup documentation. He/she ensures compliance of all accounting and financial reporting functions, overseas cost and general accounting, accounts receivable/payable, payroll, risk management, partner’s relationships, and audit backup documentation. The candidate must ensure compliance with USAID, DAI rules and regulations, and Honduran law. The candidate must train project staff in DAI project management systems and processes.

Key Duties and Responsibilities

• Management
  • Responsible for providing training to project accounting/finance staff on financial procedures and documentation requirements.
  • Responsible for gaining comprehensive knowledge of project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures and/or practices may not be fully aligned with project practice and advising project management with options and recommendations
• Financial Reporting
  • Develops and maintains reports on the status of financial management activities (i.e., monthly and quarterly reporting)
  • Ensure project assets/inventory report is balanced against the general ledger/FAS prior to submission to USAID
  • Responsible for ensuring that any/all contractual financial reporting requirements are identified and complied within a timely and accurate manner
  • Ensures that tax, social security, pension and other local reporting procedures are well documented to facilitate preparation and submission in a timely manner
  • Reviews and submits monthly bank and petty cash reconciliation reports
  • Monitors and submits advance, commitment, and grant reports as applicable
  • Develops and submits other project reports as necessary and based on registration requirements to local authorities
  • Monitors and reports on partner/vendor payment schedules, obligations, and projections Provides annual budgets of expenditure as well as quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable
• Audit
  • Manage the preparation of internal and external audits
  • Supports responses and actions to internal audit comments
  • Conducts daily review of backup documentation to ensure completeness, accuracy, and compliance with all regulations and the Field Operations Manual (FOM)
  • Performs regular spot audits on project files
  • Ensures adequate backup documentation is uploaded to relevant system according to deadlines
• Policies and Procedures
  • Ensures that accounting policies and practices are carried out in accordance with USAID/DAI standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract.
• General Accounting/Financial Management
  • Manage, process and account for all expenditures under the project
  • Allocate project funds among various program activities with the authorization of the team leader
  • Reviews wire requests for field project implementation
  • Oversee and ensure adequate project profitability
  • Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances
  • Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
  • Ensures the timely deposit of cash receipts
  • Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed
  • Ensures the safeguard of bank checks, and cash receipts
  • Ensures proper segregation of duties within the Finance/Accounting Department
  • Manages banking relationships and coordinates periodic updates for checking account signers
  • Reviews and approves bank and petty cash reconciliations performed by the field accountant
  • Prepares and reviews project cost data prior to submitting Oracle data reports to DAI Washington
  • Maintains file management systems for soft and hard copy documentation
  • Establishes guidelines for maintaining sub-grant and other partnership files and activities as applicable
  • Maintains files on grant/procurement/subcontractor documents and modifications as applicable
  • Directs the schedule of financial activities to ensure the timely preparation of budget related reports
  • Supervises period cash counts
  • Ensures non-billable expenses are thoroughly reviewed and are kept to a minimum
  • Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines
• Travel Advances and Reimbursements
  • Follows and maintains procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel
  • Maintains procedures to ensure accurate and timely settlement of travel advances
  • Reviews outstanding advances and aging reports for accuracy
• Payroll
  • Ensures the timely accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications.
  • Approves overtime expenses (if applicable per Project Schedule of Authorities)
  • Ensures staff compliance with timekeeping policy and recordkeeping
  • Serves as backup for payroll processing when applicable
• Financial Systems
  • Oversee and monitor use of field accounting system, SharePoint cloud software for all financial backup documentation, DAI’s operation system (TAMIS), etc.
  • Communicates with Home Office system support teams on system or operations troubleshooting technical issues
  • Trains finance staff in any financial system knowledge gap

Minimum Qualifications

• Bachelor’s Degree in Accounting, Finance, Business Administration or other related field
• 2-4 years of relevant working experience in finance and accounting in Honduras, including progressively significant technical project experience
• Experience leading and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations
• Experience with banking (e.g. reconciliations, petty cash management, etc.)
• Experience with enterprise accounting software
• Demonstrated knowledge of internal controls and audit processes (e.g. procurement, local subcontract agreements, etc.)
• Ability to solve complex technical, managerial, or operational problems and evaluate options based on relevant financial information
• Proficiency in using Microsoft office suite, and other relevant software
• Demonstrated communications, writing, and presentation skills
• Spanish ILR Level 4- Full Professional Proficiency in Reading, Speaking, Listening and Writing (or equivalent).
• Demonstrated report writing skills in English is required
• Intermediate proficiency in reading and writing English is required as accounting programs and accounting responsibilities are carried out in English Preferred Qualifications
• An advanced degree in the above-listed fields is highly preferred
• 5-7 years of relevant working experience in finance and accounting in Honduras with an international donor-funded organization is preferred