Finance Manager – Donor, Jordan At GOAL

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

Job purpose:

Based in Amman, Jordan, the Finance Manager– Donor (FM-D) will support the Finance Director (FD) in managing GOAL Syria’s Finance Department with specific focus on donor grant management cycle activities and compliance with donor and other regulatory requirements. They will work alongside the other Finance Managers in Turkey.

DUTIES AND OBJECTIVES

Donor Budgeting

• Coordinate the preparation of Donor proposal budgets with Program Managers ready for FC approval and GOAL Syria SMT sign off
• Co-ordinate and consolidate the preparation and management the overall core cost and equipment budgets for GOAL Syria
• Set up new donor grants on SAGE including, the upload of nominal codes, donor budgets and DSR set up.

Grant Management

• Coordinate with the Grants Coordinator to ensure donor files are complete and well maintained in accordance with GOAL Dublin and donor requirements
• Liaise with programme staff to provide accurate expenditure forecasting and budget monitoring (BMTs); facilitate the review process and update forecasts in SAGE.
• Prepare corecost and payroll forecasts to be included in BMT.
• Coordinating the monthly BMT meetings with SMT and budget holders.
• Provide accurate cash flow forecasts for each grant.

Donor Reporting

• Maintain and update GOAL Syria templates for all grants
• Produce and upload to SAGE GOAL DSR (Donor Status Report) templates for all projects
• Ensure timely preparation of donor reporting for review by the Financial Director prior to submission to donors.
• Provide support to GOAL Syria grants team including preparation of donor reports, setting up BMTs and training GOAL staff in budget management, monitoring and forecasts.
• Review and update cost apportionment basis to Donors and ensure supporting documentation is reasonable and appropriately filed in the audit control file.

Donor Compliance & Audit

• Conduct periodic compliance checks of finance, HR, logistics, programme and partner documentation required for donor audits.
• Review timesheets to ensure compliance with donor requirements and reconciliation to monthly accounts
• Preparation of documentation to facilitate in donor audits, and internal audits

Training

• Provide finance training and capacity building to finance and budget holders in relation to budgeting and budget monitoring

Financial Management – Jordan Office

• Manage and oversee the financial responsibilities directly related to the Amman, Jordan Office. This will include:
  • Timely preparation, quality control and payment of the monthly Payroll
  • Updating the cash/bank books with payments
  • Finalisation of the month end pack and submission to Antakya Finance office
  • Timely preparation and follow up of the social security and income tax preparation and payment processes. This includes oversight of any financial consultants for Jordan
  • Cash flow projections to assure there are enough funds in Amman office & banks.
  • Manage the payments
  • Assure Intl staff drawdown process is streamlined and managed well.
  • Assure the floats and cash management in the Amman office is executed in an efficient manner, following GOAL policies and procedures.
  • Collaborate with Amman based Systems staff (Operations manager and team) to assure segregation of duties with regards to all financial activities,

OTHER

• Provide support and cover as required for Finance Manager – Donor based in Turkey.
• Assist in the financial month end process includind preparation on posting of journals, preparation of monthly grant allocations for both corecost and payroll, and up dates to support schedules.
• Any other duties as may be assigned by the Finance Director or the Country Director.

Requirements (essential)

• Finance qualification, preferably with a professional accountancy qualification in progress or completed;
• At least 2 years’ experience in accountancy and general finance management, NGO experience preferable
• Knowledge of donor’s rules and regulations and reporting requirements is an advantage
• Excellent attention to detail and organizational skills
• Excellent computer skills including proficiency in Microsoft Excel and Word, working knowledge of accounting system would be an advantage
• Fluency in spoken and written English is required, Turkish or Arabic desirable
• Friendly, professional manner, with the ability to manage and work with staff at all levels.

Requirements (desired)

• Prior work experience with NGOs
• Experience in Donor Grants reporting and budgeting.
• Ability to work independently with minimal supervision
• Speaking Good English