Finance Manager (Sudanese Nationals Only) At Nonviolent Peaceforce

Job Title: Finance Manager ( Sudanese Nationals only)

Department: Operations

Division: Finance

Duty Station: Ideally El Fasher but remotely within Sudan is possible with good internet connection ( negotiable)

Line Manager: Head of Mission

Technical Line Manager: Group Finance and Operations Director

Line Management Responsibility: Finance Assistant

Type: Full-time

Nonviolent Peaceforce (NP) is a dynamic, international non-governmental organization. We work with people affected by violent conflicts to enhance their security and dignity through Unarmed Civilian Protection (UCP). We work to reduce violence, protect civilians in countries affected by violent conflict and its aftermath, and help transform the world’s response to conflict situations.

Overview:

NP has been working in Darfur for several years, with particular focus on North Darfur. Working through Unarmed Civilian Protection (UCP), NP centres local communities in preventing violence and promoting positive peace. The NP programming focuses on building capacities within local communities to engage in nonviolent self-protection methods such as protective accompaniment/presence, community-led safety and security initiatives such as conflict de-escalation techniques and early warning/response mechanisms. Secured funding spans several years and offers an exciting opportunity to be at the forefront of sustainable, civilian protection.

Job Summary:

The Finance Manager is responsible for oversight of finance and compliance in NP Sudan and is supported by a Finance Assistant. The Finance Manager is a member of the Senior Management Teams in NP Sudan and responsible for financial and accounting management; financial reporting, accounting, funds management, preparing donor finance reports, contributing to fraud control procedures, payroll, and related administrative tasks. The Finance Department ensures compliance with donor and governmental regulations as well as Nonviolent Peaceforce internal policies and procedures. In its role as a support to the Programs and other Departments, the Finance Department provides timely reports and assistance to all departments and to HQ to ensure that financial resources are used efficiently and effectively. Although the finance manager reports to the Head of Mission, he/she has a functional reporting line to the NP Group Director Finance and Operations.

Key Responsibilities:

Receipt of supplier invoice & payment process

• Review invoices for accuracy and proper approval
• Review the supporting documents before payment is approved by the Head of Missions/budget holder.
• Ensure that the purchase orders are properly coded and match with the donor budget
• Ensure proper filing and supporting documentation is in order

Petty Cash & Cash Fund Management

• Ensure payroll advances are recorded in the payroll on a monthly basis
• Ensure the R&R allowance is recorded in the payroll on a monthly basis
• Ensure the advances accounts are cleared on a monthly basis
• Ensure weekly reconciliation of petty cash

Cash Disbursement to Field Sites

• Review and maintain oversight of cash fund disbursement forms
• Manage withdrawal of petty cash/ cash fund from the bank
• Oversight of cash movement including verification of receipt by recipient/field site
• Ensure withdrawal and deposit to and from the bank are recorded
• Ensure that the cash count reconciled.

Bank and Control Accounts Reconciliation

• Prepare and review the monthly bank reconciliations

Cash Forecasting

• Maintain a 6-month cash forecast, and updated on monthly basis

Monthly closure & Financial Reporting

• Close the accounts for the month ensuring that all vouchers and expenses are posted by the end of the month
• Prepare month end reports for in-country Senior Management Team and submission, including Budget vs. Actual reports and those included in NP’s internal control processes.
• Maintain real time accounts payable system with monthly submission to HQ
• In liaison with program staff ensure accurate and timely reporting on budget vs. actuals reports to HQ, including variance analysis.
• Ensure that the transit accounts are cleared and reconciled on a monthly basis

Payroll Management

• Review the master payroll file on a monthly basis and ensure that social charges and other statutory deductions and contributions are calculated and accounted for correctly.
• Ensure that national staff social security and taxes are paid to relevant authorities in a timely manner.
• Ensure that the annual tax declaration and other statutory reports is prepared and filed to related office in a timely and accurate manner.
• In liaison with program staff ensure correct cost allocation of staff costs

Budgeting and forecasting

• Support to the Programme team in the preparation and monitoring of program/project budgets
• Prepare budget for Finance Department and assist in the budget preparation with the project managers
• Work with Head of Mission to coordinate the annual programme budgeting process
• Liaise closely with relevant staff for monthly review and adjustment of Country Programme as well as individual project forecasts

Partnership Support

• Support in partner assessments, meetings and monitoring visits
• Review partner budgets and financial reports
• Review partner payments transactions, ensure milestone clearance
• Conduct regular reviews of financial support documents reflect the reported amounts in financial and narrative reports
• Develop and ensure adherence to compliance check list for partners in accordance to NP and donor requirements.

Other

• Ensure internal controls are implemented throughout the country programmes with a specific focus on ensuring thorough fraud prevention processes and oversight
• Ensure due diligence, oversight and compliance with donor reporting requirements
• Ensure timely and accurate reporting to donors
• Coordinate and prepare for annual audits as well as project audits
• Facilitate training of finance procedures to finance and non-finance staff
• Identify and build, or facilitate staff capacity building

Qualifications:

• Maser’s degree or bachelor’s in accounting, Finance or equivalent. Certified Public Accountant (CPA) qualification.
• At least 7 years’ experience in finance management with a nongovernmental organization (NGO). 2 years of which is a proven experience working closely with partner organisations (both national NGOs and community groups)
• Experience interpreting and applying accounting standards and procedures, applicable country rules and regulations, and grants management.
• Experience in grants financial management and accounting
• Experience working in multi-cultural environment
• Demonstrated attention to detail

Key Challenges:

• Balancing the demands of different projects when they have similar internal deadlines.
• Ability to work with several management stakeholders

Skills and Competencies:

• Strong communication skills – English and Arabic both essential, written and verbal
• Excellent problem-solving and analytical abilities.
• Excellent time management and ability to deal with competing demands
• Ability to work effectively in a team and independently.
• Commitment to the humanitarian principles (humanity, neutrality, impartiality and independence) and the work of Nonviolent Peaceforce

Independent Judgment/Analytical:

• Ability to manage information with discretion
• Ability to set priorities, solve problems and analyze data
• Demonstrable ability to effectively process and consolidate information and documentation from multiple locations

Interpersonal:

• Flexible, energetic and adaptable
• Ability to work in a multi-cultural environment
• Proven ability to build relationships

Preferred Qualifications:

• Quick Book experience is a significant advantage