Finance Officer At Food for the Hungry

Job Title: Finance Officer

Field/Region: Philippines

Location: Grace Park, Caloocan City

(PHILIPPINE NATIONALS ONLY)

Values, Vision and Purpose

At Food for the Hungry, we operate under a set of guiding principles we call “The Heartbeat.” This includes our Values, Vision, and Purpose, which serve as the explanation of who we are and how we work as an organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty.

Position Purpose

The Finance Officer 1 is responsible for the efficient and effective recording , reporting and assistance in the efficient management of Finance operations /transactions for FH general administration and various programs / projects assigned to him; in-charge in the coordination, implementation of FH policies, guidelines and procedures; management and utilization of the FH financial resources; ensures timely, reliable and relevant documents and information were provided to the Management ; working closely with his/her supervisor takes charge of general accounting functions; and assists in the local audit and assists in the preparation of the annual budget for FH and program/project budget.

Responsibilities

*Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Key Result Areas:

1. Assists in the proper management and reporting of transactions; proper utilization of funds and appropriate tracking of actual expenses against budget of FH Phil. Funds and specific programs/projects assigned.
2. Analyses and encodes /records all transactions promptly and properly on a daily basis.
3. Counter checks all requests approved by the Managers/Supervisors and ensures that appropriate details and original supporting documents are attached and are within the budget allocation and FH policies , guidelines and procedures followed. Make sure that the cash/check request will be provided on time.
4. Checks payment requests, expense reports and liquidation and verify authenticity and completeness of the receipts and other supporting documents before forwarding to Supervisor.
5. Records the transaction in MS Dynamics and uploads the supporting documents.
6. Ensure timely and proper submission to Finance by the Petty Cash /revolving fund custodians their replenishment and the expense report and liquidation of advances of FH staff and third parties
7. Ensures timely preparation and submission /uploading of journals in the accounting system
8. Prepares draft financial reports (5 days before due date) and other reports required by the Management, donors and other partners in coordination with the FH staff concerned for the assigned project/sector.
9. Facilitate the proper management of bank accounts, timely requests for fund transfers from FH dollar bank account to peso bank account and other fund transfer requests as needed.
10. Cash counts Cashier and other Petty Cash Custodians at least quarterly and occasional spot checks.
11. Conducts due diligence on incoming contracts, purchase orders payment (validates amounts, specifications, terms and conditions with the suppliers indicated in the quotation /canvass and purchase requisition.
12. Assists in the local and international audit by providing required reports /documents
13. Prepares monthly bank reconciliation and submits to Finance on or before 5th of the following month.
14. Reconciles all accounts and receivables collected the soonest possible tie and payables verified and processed on time
15. Prepares INTERCO report and submits all required documentation to FH GSC
16. Trains FH Staff on Financial Policies and Procedures as needed
17. Sets up and maintain an effective and up to date filing system accessible by relevant users (RM, M&E, Senior Leaders) and where reports, photos and relevant sector documents are compiled and readily accessed by RM, M&E ad Senior Leadership
18. Submits other report as required by APM, PD, Finance, HR
19. Supports and attends to all organizational functions and event
20. Other tasks that may be assigned in relation to the accomplishment of the mission and vision of FH

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• A commitment to serving the poor and in full agreement with FH’s foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose;
• High integrity, and a strong sense of professional ethics;
• Attention to details and excellent organizational skills
• Able to self-manage a diverse and dynamic set of responsibilities, proactively solve problems and / or suggest viable solutions while advancing goals and objectives;
• Demonstrated computer operating skills, including proficiency in Microsoft Office
• Ability to interact positively with all levels of the organization and across organizational and cultural boundaries.

Education and Work Experience:

· Bachelor Degree Accountancy

· Minimum of 5 years related experience

Language: Fluency in Local and English Language

Accountabilities:

· Studies, understands and applies FH Heartbeat (Vision, Values and Purpose)

· Develops and maintains good working relationship with colleagues, partners and volunteers

· Effectively and efficiently manages all resources entrusted to be used for work purposes

· Maintains an attitude and behavior in accordance with FH Values and Principles Complies with all FH Policies and Procedures