Finance Officer Lviv (National position, open for Ukrainian citizens only) At HelpAge International

Job Title: Finance Officer

Location: Lviv

Contract: Fixed term labor contract, for 12 months with possibility of extension.

Reports to: Finance Manager

HelpAge – delivering real impact for older people

HelpAge International works with partners and a diverse global network of more than 150 organizations across 85 countries, supporting millions of older people to l safe, dignified and healthy lives. Through our partnership and collaborations, we work to ensure the inclusion of older people across society and strive to deliver a just and fair world for everyone, whatever their age. Our work is driven by our desire to deliver real impact for older people, to be inclusive, to work in partnership and to learn from our shared experience.

HelpAge International (HAI) has been present in Ukraine since 2014 with a total workforce of +250 people including staff and volunteers/contractors. As one of the few INGOs with an operational presence in Ukraine, we were able to respond quickly to the current Ukraine crisis with initial life-saving activities in the Donetsk and Luhansk Regions and are scaling up assistance in the Central and Western Regions of Ukraine. Our response plan includes cash assistance, food distributions, NFI distribution/ health and dignity kits, WASH, Protection and Mental Health and Psychosocial First Aid.

We are seeking passionate, talented candidates for several roles to further strengthen our country team.

Job Purpose

The Finance Officer will work under the supervision of the Finance Coordinator and will be responsible for the financial recording, payments processing and filing of documentation, ensuring compliance with HAI policies and donor/government regulations.

Key areas for impact/influence and responsibilities

Accounting

• Prepares and verifies the monthly cashbooks for submission to the Finance Coordinator.
• Ensures that all transactions are properly and regularly recorded, checking descriptions, analytical and accounting codes.
• Reviews and ensures the accuracy and completeness of the transaction’s supporting documentation (FPR, payment request, invoices, etc.).
• Sets up and maintains a systematic and complete hard and soft copy filing system for financial and administrative documents.
• Sends regularly the original supporting documentation of transactions to Kiev by courier.

Treasury Management

• Ensure timely and accurate processing of vendor invoices.
• Assist with payments processing to suppliers and contractors, validating requests up to 400,000 UAH.
• Manages bank transfers for the field office, ensuring proper authorization and timely processing.
• Ensures the appropriate liquidation and payment of business field reports.
• Prepares and submits monthly the fund request.
• Follow up on open advances.
• Supervises physical maintenance and safety of the cash box.
• Manages petty cash, ensuring the replenishment, the monthly reconciliation, and the correct supporting documentation.

Others

• Support during internal and external audits.
• Translates supporting documentation into English.
• Perform other financial and organizational tasks assigned by the Finance Coordinator.

Experience and technical competencies

Essential

• University degree in finance, accounting, or a related field from an accredited academic institution.
• At least two years’ experience in a similar position.
• Proficient user of office software packages and spreadsheets.
• Excellent analytical, planning, and organizational skills.
• Attention to details.
• Cultural sensitivity and team spirit.
• Knowledge of Ukrainian legislation.
• Fluent in Ukrainian and Upper Intermediate level (B2) in English (speaking/reading/writing).

Desirable

• Experience of working with NGOs, INGOs.
• Experience in using accounting software.

What we offer

• Employment contract.
• Salary in accordance with Help Age Ukraine’s Salary scale depending on the experience and qualifications.
• Private medical insurance.
• 24 days of annual paid leave and other benefits according to the Ukrainian Labor code.
• Wellbeing day, the last Friday of each month between April to December is a non-working day.
• Convenient office location near the city center.

Safeguarding

At HelpAge International, we believe in the importance of empowering our people to be change makers and leaders at all levels. We expect our people to embrace and live our values, challenging themselves every day to identify issues that are most important to older people and their communities, and to make an impact that matters.

We value diversity and inclusion as core to our culture, and we strive to engage and inspire everyone to bring their unique qualities to the workplace.

HelpAge International is committed to safeguarding all people who come into contact with our work, including older people, at-risk adults, children, and our staff. Therefore, HelpAge employees are also be responsible for:

• Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work;
• Reporting all safeguarding incidents you see, hear, hear about or suspect, using our internal reporting mechanism;
• Complying with all safeguarding framework policies and practices
• Completing mandatory training courses relating to our safeguarding policy framework and complying with HR vetting procedures.