Finance Operations Manager At Concern Worldwide

Reports to: Finance Manager

Direct Reports: Two/Three full time staff

Liaises with: The wider Finance team and other areas of the organisation were appropriate.

Job location: Dublin

Pay Band: 5 (€49,905 – €58,711)

Contract: 2 Year Contract

Job Purpose:

Reporting to the Finance Manager, the Finance Operations Manager is responsible for managing the efficient and effective operation of Concern Worldwide accounts payable and treasury functions.

Key Responsibilities:

• Management of Treasury Function including
  • Managing cash holding limits of the organisation in line with the Treasury policy.
  • Managing cash flow and cash movements to facilitate timely payments.
  • Advising on key actions needed in relation to the management of Treasury e.g. the purchase and sale of FX and transfer of cash between accounts.
  • Responsible for identifying and shortlisting short term investment options for the organisation.
  • Monitoring the external banking environment and exploring options to ensure the organisations Treasury requirements are met.
  • Preparing reports on Treasury/Cash holdings for senior management and the Finance committee.
  • Management of the banking administration and day to day relationships with related account managers.
• Management of Accounts Payable including
  • Managing the approval process in relation to domestic and UK payments, this will include ensuring process are in line with organisational policy and procedure and the checking of invoices.
  • Managing the approval process in relation to international payments related to our country programmes.
  • Supporting Concern Korea in relation to payment processes.
  • Performing reconciliations in relation to invoicing and purchase order issues.
  • Monitoring and review of aged creditors to ensure all balances are as per expectation.
  • Responsibility for ensuring that VAT is correctly applied to invoices and submitting the Charities VAT Compensation Scheme return.
  • Responsibility for ensuring procedures and controls are subject to ongoing and continuous review and improvement

Year End and Audit support

• Preparation of year end accounts payable accruals.
• Preparation of notes for inclusion in the annual accounts.
• Co-ordination of year end bank confirmations.
• Assisting with preparation of documents in relation to both donor and annual audits.
• Assisting with other year-end and audit work as needed.
• General
  • Management of two/three full time staff.
  • Leading the day-to-day activities and initiatives of the team.
  • Developing the team by sharing knowledge of best practice and alternative solutions.
  • Monitoring work flows and processes to identify issues and provide solutions.
  • Providing support to both internal and external stakeholders, handling queries and requests.
  • Responsibility for coordinating assistance with both home and overseas audit requests.
  • Any other tasks that can reasonably be assigned by the line manager

Skills and Experience Required:

Essential:

• Holder of a relevant professional qualification (ACA, ACCA, CIMA etc.)
• Strong organisational skills and problem solving experience.
• Previous Cash Management experience
• Previous Accounts Payable experience
• Previous experience either managing or leading a team
• Computer Literacy essential with intermediate to advanced excel skills
• Accuracy and attention to detail essential
• Excellent inter-personal and communication skills required
• Empathy with the organizational goals of Concern
• Commitment to working in a team environment

Desirable:

• Previous experience on Microsoft Great Plains
• Experience of working in a similar organisation desirable but not essential