Financial Assistant At Caritas Switzerland

Caritas Switzerland (CACH) is a non-profit organization founded in 1901, and is a member of the Caritas Internationalis network. CACH is committed to a world guided by solidarity, justice and peace, in which the inviolable dignity and rights of every human being are respected. CACH works to ensure that every person not only has access to food, water, shelter, health, work and education, but is also able to expand their capabilities and opportunities to lead the lives they value. CACH provides professional, effective and efficient help to people in need and poverty, both in Switzerland and abroad, regardless of their political or religious beliefs, gender or ethnicity.

CACH is committed to improving the livelihoods and guaranteeing all human rights of migrants, especially vulnerable Venezuelan migrants in South America. CACH works in several countries on this issue and is currently developing a long-term regional strategy. Its implementation requires additional funds from non-traditional donors and effective coordination in the region.

Purpose of the position

The financial assistant position will have the responsibility of supporting efficient, effective and effective financial monitoring, in accordance with internal and donor policies and procedures, facilitating processes and helping to contribute to the organization’s objectives.

This position reports to the Administrative and Financial Coordination

Place of work: Bogotá, DC

Type and validity of the contract: Fixed-term employment contract for 4 months (replacement of maternity leave), including a trial period corresponding to one fifth of the initial term of this contract.

Monthly value of the contract to be signed: $2,800,000

Functions and responsibilities

• Review of financial reports of implementing partners and preparation of consolidated financial reports in the formats established by the organization, ensuring quality and timely presentation.
• Verify the accuracy of implementing partners’ accounting books and supporting documents each month in accordance with accepted accounting principles and donor requirements.
• Prepare observations and carry out effective monitoring ensuring compliance with all requirements.
• Review invoices, travel expenses, and petty cash funds for compliance with accounting policies and procedures and tax laws;
• Follow up on payments, collections and records of accounts receivable, payable and advances to be legalized and review that at the end of each month these are properly reconciled;
• Support in the monitoring and follow-up of reports and report findings to your immediate supervisor and the project coordinator,
• Coordinate together with the administrative assistant that all financial information is stored and archived (physical and digital) in an orderly and consecutive manner, guaranteeing that the project supports are kept in original format, in good condition and that they correspond to the reported operations. in the reports sent.
• Carry out project reconciliation ensuring that both the accounting code and the cost centers used are duly registered.
• Review the contracting and purchasing processes of goods and services charged to the project
• Review travel legalizations uploaded to the project
• Comply with accounting closing schedule times.
• Prepare accounting reports as required by your supervisor; including bank reconciliations.
• Support in the accounting closing of the program
• Attend monitoring committees with partners
• Provide logistical and in-person support in other general program and CACH activities when necessary,
• Support in the search for documents required by audits or other control entities.
• Support with the entry of requested information, in the program designated by the organization.

Other

• Other responsibilities assigned based on their position, by the Finance and Administration Coordination or by the Director of the CACH Venezuela Crisis Response Program.

General requirements and training

1. Vocational training

Technologist, recently graduated professional or student in accounting, financial administration, finance or other economic areas (who has completed a minimum of 8 semesters).

1. Professional experience:

• One year of verifiable experience as a financial or accounting assistant for high-level social projects with non-profit entities (ESALES) and/or with international organizations.
• Knowledge in the application of accounting, tax and labor regulations and legislation at a national and international level;
• Experience in relation to administration and management of international cooperation and humanitarian aid funds (preferably DG ECHO) and specific knowledge of its procedures, rules and regulations. (Desirable)
• Experience in accounting procedures and management of physical and digital accounting filing systems.
• Experience in supporting and advising local organizations and ability to guide them with a perspective of learning and achieving results in the implementation of the financial and administrative aspects of programs and projects. (Desirable)

  Skills:

• Management of Microsoft Office programs (Word, Excel and Power Point). Advanced Desirable
• Excellent writing and spelling.
• Ability to prepare reports and technical documents.
• Visualize priorities and design management strategies by applying resources and tools that allow strengthening and correcting, to make work development more effective.
• Responsibility and punctuality in the delivery of products and commitments.

  Skills:

• Writing and reporting skills, including planning;
• Analysis capacity
• Strategic thinking
• Assertive communication
• Initiative
• Planification and organization
• decision making
• Empathy
• Social commitment
• Leadership
• Teamwork
• Ability to apply theoretical knowledge in practice;
• Aptitude and critical, conciliatory, proactive and purposeful attitude;
• Integrity, adaptability, sensitivity and ability to overcome obstacles with a sense of learning to achieve defined results;
• Ability to work under pressure, in an interdisciplinary team and also independently;
• Fluency (verbal and written) in Spanish, working knowledge of English is an advantage.

  General requirements

• Carry out its activities under the supervision of CACH and in coordination with the Finance and Administration Coordinator, taking into account CACH guidelines and procedures;
• Punctuality in the plans and deadlines stipulated by the employer for the fulfillment of the tasks in charge, as well as in the conditions and criteria for the delivery of results for the entrusted activities;
• Availability to adequately execute the tasks in charge;
• Protection, reservation and effective confidentiality of files, programs and other information obtained and produced by virtue of the execution of your contract, which CACH has not expressly and formally authorized to use for personal benefit, and/or deliver and disseminate to third parties;
• Strict observance of the technical procedures and criteria agreed with the financing sources;
• Rigor in the management of accounting information, high levels of concentration and focus on detail; and
• Comply with the processes and procedures established in the institution.

Availability for occasional trips.