Flying Logistics Coordinator At Médecins Sans Frontières

Médecins Sans Frontières, founded in 1971, is an international medical humanitarian organization that provides emergency medical assistance to people affected by conflict, epidemics, disasters or exclusion from health care. Our teams are made up of tens of thousands of medical professionals, logistics, administrative and various other professions, all guided by our medical ethics and our principles of impartiality, independence and neutrality.

MSF WaCA, created in 2019, is the first MSF headquarters in Africa, and responds to the desire to reinvent the MSF movement after 50 years of humanitarian actions in the world, for more access to care, more reactivity and proactivity for greater medical coverage of affected populations in the world.

Why join us?

You are preparing to become a member of the MSF family, with over 50 years of emergency medical action that earned the Nobel Peace Prize in 1999.

We are an inclusive organization that considers social and professional well-being a right for all and provides an environment that takes into account the diversity of each member.

MSF WaCA claims an African anchorage that considers the local expertise with which it contributes in the implementation of its activities and makes each member, a key actor of the new dynamics of the humanitarian action in the world.

We Are Looking for: FLYING LOGISTICS COORDINATOR

Department: Operations

Direct Manager: Head of Logistics

Functional Manager: Operational Logistics Referent

Working time: 50% (6 months per year basis)

Position Based in: Field / HQ

Mobility: All WaCA’s Interventions Zones

Type of Contract: Fixed-Term

Position to be filled: As Soon As Possible

Objectives

WaCA’s institutional goal to continue delegating responsibilities from headquarters to the missions necessitates strengthening our Logistic Coordinators and Logistic Managers in resource, activity and HR management. The complexity of our operational contexts and the quality required in our field responses are increasing, and field logistics teams are often left without support. The organization recognizes these challenges and aim to support its teams, especially its coordinators and managers. Training and mentoring are key pillars that can contribute to this reinforcement if they are well-planned and based on clearly identified development needs, along with a well-structured development path. Although there are training programs aimed at addressing team capacity building needs, they remain must of the time theoretical and need to be complemented with hands-on experience. Sending an experienced and skilled staff to support beginners or juniors in their roles may help compensate for the lack of practical experience.

It is within this framework that the position of Flying Logistic Coordinator (flying LogCo) has been created. This position primarily targets LogCo and logistics managers in the field. It aims to support them in successfully fulfilling their roles and responsibilities in a given context. Another role assigned to this position is to guarantee the continuity of activities in case of a gap in a critical logistic position. Thus the flying LogCo will replace in case of need log positions in the field (LogCo, Logistic Team Leader LTL, Log Managers…) or the RLO in HQ (Logistic referents).

Main responsibilities

The flying LogCo role is to support the capacity building of the logistics teams in the field through on-site trainings and coaching. He/She will also guarantee the continuity of logistics coordination activities in case of a gap in a critical log position in the field or in HQ.

1. Capacity building responsibilities

Based on individual learning need assessment and on mission operational and institutional objectives and priorities:

• Support logistic teams to successfully hold their position and responsibilities in a given context and to activate their knowledge and know-how by:
• Making them acquire good practices, standards, and good behaviors to optimize the quality of effective field work.
• Developing and reinforcing their managerial skills.
• Teaching/promoting WaCA’s way of working and WaCA core values

In the context of a project only supported by the national logistic team, prior to any coaching or training activities, the Flying LogCo will evaluate, recommend, and set appropriate logistics procedures and team to fit the requirement of the mission (agreed with the coordination team):

• Evaluation of an adapted logistic set-up
• Proposition of the logistics set-up corresponding to needs
• Implementation of the defined logistics organization
• Propose the necessary team or individual training.

In compliance with MSF Coaching/Mentoring Guideline ensure the coaching of teams by:

• Implementing of coaching tools and methodology
• Monitoring the coaching process,
• Ensuring the coaching cycle (coaching needs assessment, design coaching plan, coaching implementation and coaching follow up)
• Documenting and capitalizing coaching experiences.

Provide thematic (construction, supply, rehabilitation, WASH, etc.) on-site trainings to logistic teams (coordinators, managers and supervisors)

• Ensure the briefing of LogCos on the Logistics’ strategy and other tools necessary for the planification, follow-up and monitoring of the activities in the field (Logistic’s report and chronograms, Logistic’s basics, Memo, POA tools…)
• Ensure field visits debriefing meeting and share feedbacks at the HQ level on the specific points concerning that need to be addressed more deeply
• Backup /replacement of Logistic team members in the field or in the HQ

The flying LogCo will ensure the gap filling of key positions in the field or in the HQ in the following cases :

• To bridge the gap when there is no possibility of a formal handover between the outgoing and incoming staffs.
• In case of a gap due to recruitment/matching constraints, early return, or leaves,
• To reinforce the existing logistics team in case of increased activities
• When starting new activities while awaiting the setup to be in place.
• In order to support/binome the LogCo/RLO during the plan of action (POA) period.

Job requirements

Education

• Logistic Management Course (LMC)
• Training of Trainer
• A Training in coaching is an asset
• Any training related to skill transfer

Competencies

• Ability to listen and analyze information
• Capacity to question without value judgment
• Open-minded
• Positive attitude towards people
• Empathy and patience

Professional experience required

• MSF operational experience of 3 to 5 years as Logco with experience in emergency within 3 different contexts.
• Excellent communication skills
• Excellent technical skills

Languages Skills

• Working proficiency in English and French

Computer Skills

• MS Office suite (mainly MS Word, Excel and Powerpoint)

———————————————————————————————————————–

MSF offers equal recruitment and development opportunities without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, physical disability or any other discriminatory ground.
Female candidates who meet the requirements are strongly encouraged to apply.
N.B.: This job description provides a framework for the main responsibilities and primary activities of the position. It is not exhaustive. Therefore, the responsibilities and activities of the position may differ from those described in this job description due to organizational and operational needs.

Deadline: 30th September 2024 18:00 GMT
Only shortlisted candidates will be contacted.