Grant Manager, Whole of Ukraine, Cluj, 100% At HEKS/EPER

HEKS/EPER, Swiss Church Aid, supports projects designed to combat hunger, poverty and injustice in over 30 countries on four continents. HEKS/EPER also provides worldwide humanitarian assistance for victims of natural disasters and armed conflicts and supports the Church’s diaconal work in Eastern Europe and the Middle East. In Switzerland, HEKS/EPER champions the rights and causes of refugees and socially disadvantaged people. Through its development and social policy work in the fields of climate justice, access to land and food, migration, and integration, HEKS/EPER strives for systemic change – globally and in Switzerland.

HEKS/EPER: The Whole of Ukraine Response

With an already strong presence in Eastern Europe for more than 40 years, HEKS/EPER has considerably increased its intervention in this region with the occurring of the Ukrainian crisis. HEKS/EPER has been operating in Ukraine and neighboring countries with social inclusion and home care programs. In 2022, as refugees are fleeing clashes across Ukraine triggered by military operations, HEKS/EPER is extending its activities to deliver critical assistance to displaced persons inside Ukraine and in the hosting regions, in Romania, Hungary, and Slovakia.

The Grants manager contributes to the daily monitoring of the projects on Whole of Ukraine response and the successful operation of programs and support services, and reports to the Regional Coordinator.

The Grant Manager oversees the portfolio of grants of HEKS/EPER Whole of Ukraine Response efforts and reports to Regional Coordinator. The Grants Manager is responsible for initiating, leading, coordinating and supporting grants management process as well as contributing to the succesful implementation of Whole of Ukraine projects

Therefore, we are looking for a proactive and experienced:

Grant Manager, Whole of Ukraine, Cluj, 100%

Main responsibilities and tasks:

You assist the Regional Coordinator Whole of Ukraine in the implementation of programs:

• You contribute to the effective monitoring of programs (attainment of objectives, monitoring of indicators, in compliance with the schedule of activities, budget monitoring, contractual report, etc.)
• You alert the Regional Coordinator in cases where discrepances in the execution of programs would be identified and propose adjustments (at the level of activities, intervention area, budget, implementation schedule, etc)
• You contribute to humanitarian needs assessments
• You contribute to project proposal drafting

Coordinate external and internal reporting of the regional response Whole of Ukraine

• You take minutes in coordination and external meetings
• You consolidate situation reports from bases

You assist the Regional Coordinator Whole of Ukraine with the training and supervision of teams

• You organize training of expatriate and local personnel
• You assists the Program Coordinator in designing training on monitoring tools

You ensure HEKS representation

• At request, you represent the organization locally to donors, NGOs, International Organizations and local authorities and report interview findings to the HoM or the PC
• At request, you participates as an active member in internal coordination meetings

To be successful, you bring:

• This function requires the mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC)
• Excellent editorial quality
• Excellent knowledge of English (written & spoken)
• Knowledge of Romanian and / or Ukrainian is an asset
• Knowledge of project management
• Excellent reporting skills

As well as the following specific professional competencies:

• Ability to be assertive, when necessary
• Ability to analyze (judgment, practicality) and to synthesize
• Ability to adapt
• Organization, discipline, and compliance with deadlines
• Outstanding ability to listen and negotiate
• Good interpersonal and communication skills
• Calm and composed
• Ability to work under stress in general, and in emergency situations in particular

What you can expect from us:

• An international position with a duty station in Cluj/Romania
• An opportunity to make a difference in this world.
• An interesting and challenging position with flexible working condition.
• Fixed-term contract of one year, renewable.
• Preferred start date: ASAP