Grant officer At Innovative and Powerful Vision

JOB TITLE: Grant officer

LOCATION: North East Syria

CONTRACT LENGTH: 12 Months

About IPV:

IPV is short for Innovative and Powerful Vision (IPV), which originated in Syria in 2016. Beginning as a group of activists, IPV emerged in response to the community’s needs and has been active in Northeast Syria. IPV is a non-profit organization licensed in France, ERBIL, and Northeast Syria (NES). Our work encompasses the Education, Health & Nutrition, Protection, FSL and Early Recovery. We employ integrated approaches to address immediate humanitarian needs and develop the capacity of individuals through our humanitarian programs.

KEY AREAS OF RESPONSIBILITY:

Grant Program Development and Management:

1. Assist the Finance Manager in developing, managing, delivering, and promoting the organization’s grants program, ensuring compliance with financial best practices.
2. Collaborate closely with program team to strategize and implement the grants stream, ensuring alignment with donor requirements.
3. Provide technical and logistical support during the grants review and partner selection process to ensure adherence to policies, financial guidelines, and donor/IPV budget requirements.

Grants Monitoring and Evaluation:

1. Contribute to developing and implementing a grant monitoring and evaluation framework, including baseline data collection, and creating M&E strategies and systems.
2. Conduct field visits as per the monitoring and evaluation plan.
3. Maintain regular communication with grantees to foster cooperative partnerships.
4. Develop and maintain a grantee database system for tracking cash flows, reporting requirements, audits, contract deliverables, and budget revisions.
5. Assist in preparing progress reports, annual reports, work plans, status reports, and other documents.

Financial Reporting and Management:

1. Participate in annual work planning and budgeting for the grants program.
2. Review grantees’ financials, perform reconciliation of advances, and ensure accurate record-keeping.
3. Assist the Senior Finance Team in producing financial grant management reports.
4. Take and distribute minutes of Grants Committee meetings.
5. Oversee the contracting process for Grants consultants or service providers, from Terms of Reference to contract completion.
6. Facilitate grantee payments and finalize financial reports with finance teams.
7. Conduct financial capacity-building training for grantees, ensuring adherence to IPV and donors’ financial systems.
8. Issue bank letters and cheques, and release payments after reconciling advances.
9. Provide financial oversight and coaching to grantees.
10. Maintain and monitor the master payment tracker sheet.

QUALIFICATIONS AND EXPERIENCE:

1. At least 2 years of grants management experience, particularly with local or international NGOs. Or BSc/BA in relevant field /
2. Financial or business analysis skills.
3. Excellent communication skills at all levels.
4. Proficiency in Microsoft Office Suite, especially Excel.
5. Experience with complex database systems; experience with QuickBooks or comparable grants management software.
6. Ability to multitask and work independently and collaboratively to meet deadlines.
7. Strong interpersonal skills to work effectively with partners, local NGOs, media, and local authorities.
8. Demonstrated success in financial management and program monitoring.
9. Proven ability in prioritization and managing competing tasks.
10. Ability to handle high levels of pressure and critical decision-making.
11. Proficiency in speaking, writing, reading, and presenting in Arabic and English; Kurdish is recommended.

Note: IPV is an equal opportunity employer committed to diversity, equity, and inclusion. We encourage qualified candidates from all backgrounds to apply.

IPV is committed to the safeguarding and safety of children, young people, and adults, and we expect all staff to adhere to PSEA and child protection policies.

The application deadline is 17-06-2024