Grants and Contracts Manager At Hunger Project

The Grants and Contracts Manager (GCM) will be responsible for grants budgeting, compliance within grants, and contract review and management. The GCM will work closely with the US institutional fundraising and finance teams and link with THP’s internal global funding management function. The GCM will support the development of budgets for the US and other country offices, analyze contracts, track expenditures, draw up financial reports and advise the program team on follow-up of audit reports and financial reports. Further, the GCM will support grant management by providing income and expenditure forecasts to support grant writing and management. The GCM will work closely with the global staff to support the integration of financial data within The Hunger Project budget platform and database, ensuring accurate information is available for stakeholders throughout the system. The GCM will use his/her knowledge of complex funding institutions (e.g. USAID, UN Agencies, etc.) to support nuanced and attractive funding proposals while giving adequate attention to compliance matters. The Grants and Contracts Manager will have the opportunity to learn and also share his/her/their unique capacity with the larger global team.

This full-time position is based out of THP’s office in New York City, with a strong preference for
candidates based in the Washington DC or NYC areas. The position reports to the Director of New
Business Development and is exempt from overtime.

Essential Functions
Essential function 1: Managing the administration of the grant cycle
● Manage administration of the grant cycle from application to closing, coordinating efforts
across global function teams and program teams to support grant compliance across all levels.
Ensure grants or contracts are well administered and that all stakeholders are informed of
relevant funder compliance regulations to support on-track, on-time, and on-budget
implementation. Develop internal processes for grants management as needed. Develop and
review subaward templates and tools, prepare assessments, monitoring plans, and adjust as
needed.

Essential function 2: Ensuring compliance
● Ensure compliance with approved program/project budgets and spending policies, and
initiate improved policies and systems regarding spending guidelines, cost allocation, and
annual planning. Collaborate with program staff for revisions, modifications and budget
realignments, approving these and presenting to funders if necessary. Work closely with
program staff in development and input into comprehensive annual program budgets
incorporating funding from restricted / loosely restricted funding sources.

Essential function 3: External reporting
● Manage external reporting to ensure timely delivery of high-quality reports which meet
requirements. Ensure quality information management related to reporting by overseeing the
regular maintenance of grant files, reporting calendars, and updating internal documentation and
grant management functions. Development, maintenance, and updates to the Grant and Contracts
manual, tools, templates, policies, strategic operating procedures, and guidance documents for
sub-award management and administration. Collaborate with program staff in development and
input into comprehensive annual program budgets.

Essential function 4: Capacity strengthening
● Conduct ongoing capacity strengthening of staff in report writing, editing, and critical analysis.
Provide capacity building for staff in grants management, spending tracking, and compliance.
Facilitate partner institutional capacity strengthening plans to ensure effective, efficient
implementation of projects as needed.
Other
● Participate in a collegial office environment including helping with office-wide initiatives
outside of your own job area.
● Represent THP at external events, meetings and within networks.
● Leverage network to support new partnerships in coordination with institutional fundraising
teams.

Qualifications

1. Education (Minimum Needed and Type of Degree Needed):
   ● Minimum Required: Bachelor’s degree, preferably with a major or minor in pre-law, finance,
   accounting or fields relating to international affairs.
   ● Preferred: Masters’ degree in Accounting, Business Administration, Non-profit Management or
   related field.
2. Work Experience (Minimum needed)
   ● Minimum Required: 5+ years in a similar role
   ● Preferred: Non-profit setting with remote team structure, and experience in a fast-paced
   environment with a small global team.
3. Specialized Knowledge Needed for Job Performance
   ● Proficiency with Spreadsheets, and advance knowledge of Excel is required;
   ● Experience working with an integrated financial and project management system of an
   international development organization; experience with the development and
   implementation of such a system is a plus.
   ● Experience with the preparation of budgets for applications in accordance with complex global
   guidelines and in collaboration with relevant colleagues.
   ● Experience with US and/or other bi-lateral grant compliance. Experience with multilateral
   funders is also highly desirable.
   ● Experience with analyzing and writing contracts.
4. Skills (e.g. Level of Judgment Required, Ability to Direct, Work Independently, Multi-Task, etc .):
   ● Sound judgment, able to troubleshoot problems, come up with creative solutions, while also
   identifying issues which need to be escalated.
   ● Project management skills.
   ● Superior organization skills and attention to details.
   ● Resourceful self-starter with ability to independently multi-task and prioritize.
   ● High level of comfort with new technologies, and able to quickly learn new tools.
   ● Strong teamwork and collaboration skills; ability to work with colleagues and partners
   nationally and internationally.
   ● Entrepreneurial, self-driven and results-oriented, with a positive outlook.
   ● Ability to adapt and work in a very flexible, fluid, and evolving environment.
   ● High level of accuracy and attention to detail.
5. Special Skills (Technical or Advanced)
   ● High level of knowledge with Google Suite and tools.
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   ● Fluency in Spanish and or French preferred.
6. Other (Communication Skills, Aptitudes, or Other Specific Skills or Abilities Required):
   ● Excellent interpersonal and intercultural communication skills.
   ● High level of confidentiality.
   ● Ability to work a varying schedule including nights, early mornings, weekends on occasion.
   ● Ability to travel domestically and internationally, and work on multiple time zones, as
   necessary.
   ● Travel up to 15% post-pandemic.
   ● Experience working with different countries and cultures.
   ● Commitment to THP’s values, including an understanding of and compatibility with our
   principles and philosophy. The successful candidate will be working with a team who loves
   what they are doing and feels it is a privilege to be working in service of this mission.