Grants & Business Development Manager At Danish Refugee Council

Overall purpose of the role

The Grants and Business Development Manager will be responsible for grants administration processes and ensuring that all awards information and data is assembled, documented, analyzed and reported within a results-based management model and in a timely manner for donors and internal purposes for DRC Somalia/Land. S/he will support effective institutional fundraising and contract management. This will include developing and embedding best practice to comply with donor rules, supporting proposal budgeting, tracking income from donors, monitoring donor contract expenditure and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance. The position will also provide capacity building of DRC/DDG country staff with grants and compliance related responsibilities. S/he also supports the implementation of DRC’s/DDG’s engagement strategy and maintenance of the Grants Management System including keeping an in-depth insight on donors and other stakeholders’ strategies, activities and opportunities in-country, in line with DRC’s/DDG’s overall program strategy.

The post holder will also drive new business development in support of all Somalia/Land programmes and where possible closely work with Kenya and Ethiopia programmes; creating, identifying and assessing new funding opportunities while promoting learning and innovation at country and regional level. The role is expected to maintain a consistent standard of donor relationship and high-quality proposal development working closely with DRC Head of Programmes in delivering quality and innovative interventions, multi-country funding opportunities and consortium partnerships. **

Responsibilities

*Grants administration:*

• Provide oversight in regular updating of the Grants Management System in DRC’s Enterprise

Resource Planning platform – Dynamics with reports, proposals, contracts and related milestones.

• Grants focal point for specific country level donors
• Track grants processes and milestones for all awards through the grants cycle ensuring relevant

information and documentation are disseminated to relevant staff in a timely manner.

• Facilitate project kick off meetings ensuring relevant staff and partners are aware of their

programmatic, financial and compliance obligations/requirements.

• Review current grant progress against original plans and log frames, identify areas of concern

and ensure remedial actions are taken.

• In consultation with the finance department; assist in consolidating and/or quality control of

reports, in relation donor requirements, original project proposal, and consistency in both

narrative and financial reports.

• Facilitate the Country Trimester review meetings in consultation with the Area Managers and Technical Managers.
• Support the tracking of donor financial disbursement against signed contracts and prepare

request for financial disbursements from donors as contained in the project agreements.

• In coordination with the program teams and the finance department, flag any issues that may

impede the implementation of project work plans or cause deviations from the set award course

by initiating revisions, modifications and No-cost extensions as necessary and follow through by

signing and dissemination of the same.

• Support best practices on grant closure procedures and monitor compliance to grant closure

steps/milestones.

• Responsible for hard and soft copy filling of original signed project and administrative

organizational documents.

• In coordination with Somalia/Land Finance department, manage effective tracking of project income from the relevant donors.

Compliance management

• In coordination with the Audit and Compliance Coordinator and other relevant staff, design, maintain and inform internal procedures, systems and tools to facilitate partner compliance with contractual obligations to donors.
• Carry out internal financial reviews to ensure that donor guidelines are implemented and followed, including financial, procurement and administrative aspects.
• Travel to the project sites/offices and carry out contract management training of staff through inception workshops, coaching and mentoring in setting up systems to monitor key accountabilities e.g. co-financing, exchange rates, interest and budget rules in line with contractual requirements.
• Conduct and document periodic implementing partner reviews.
• Facilitate internal and external audit procedures in conjunction with the Audit and Compliance Coordinator.
• Support program teams in the interpretation and operationalization of donor rules and regulations.
• Gather and disseminate knowledge to bridge any gap between the requirements of institutional donors and DRC’s processes and systems helping to ensure alignment and compliance
• Establish and coordinate a community of practice on institutional income planning and contract Management.

Reporting

• With input from the Area Managers, Technical Managers, Communications Specialist and MEAL Coordinator, help produce high quality program progress reports as per donor and DRC/DDG requirements.
• Provide high quality review and assembly of program documentation including drafting editing and formatting.
• Provide through progress reporting, a continuous analysis of the achievements, facilitate project reviews, evaluation and audits.
• Develop donors reporting timelines and requirements template; ensure it is updated at all times.
• Collecting and collating information from field teams, supporting teams and management in documenting ongoing activities in each project/thematic area.
• Drafting and editing reports to be submitted to donors and the head office in Copenhagen.
• Timely dissemination of reporting tools and requirements and follow up to ensure internal and external reporting deadlines are respected.
• Cross check data with other program staff to ensure that reporting generated accurately reflects program activities.
• Conduct staff training needs assessment and organize corresponding training forums on Results Based Program Management and Reporting.
• Support program staff in organizing and managing seminars, workshops, and donor field visits as required.

Proposal development and donor engagement support

• Consolidate proposal write ups and draft budgets from field teams in a timely manner for select donors as agreed with line manager.
• Support program development through review of specific project proposals, concept notes and assessment reports.
• Collate and disseminate donor-specific requirements and guidelines for tenders and proposal processes.
• Provide support in relation building with specific priority donors including representing DRC to the donors as requested by management.
• Serve as focal point for relaying updates from field to specific donors and ensure instructions on programming changes from donor are communicated to field.
• Provide timely support in processing of emergency requests under project contingency funds and crisis modifiers by assessing competing emergency needs, prioritizing interventions for emergency funding and preparing requisite documentation in coordination with the Technical Managers and Head of Programmes.
• Provide inputs during development of Consortia including drafting of pre-teaming agreements and donor-specific grants requirements.

Staff management

• Ensure appropriate staffing within the Grants and Business Development Unit.
• Incorporate staff development strategies and performance management systems into team building process. Establish a result-based system and follow up.
• Supervise the Grants Officer, Partnerships & Relationship Coordinator, Proposal Development Specialist and Knowledge Management Specialist.
• Manage and mentor Innovation Interns in grants management processes.

· Ensure staff understand and are able to perform their roles, have clear work plans, performance objectives are in place and their capacity is strengthened.

· Provide capacity building support to in-country teams in areas under Business Development & Partnerships such as in proposal writing, report writing.

Business Opportunities

· Leads the design and implementation of country and area resource mobilization strategies intended to strengthen funding and partnerships to deliver the Somalia Partnership Development (SPD) 2022

· Monitors the funding pipeline and leads on new business development and forecasting at a country and area levels.

· Actively identifies, qualifies and tracks funding and partnership opportunities in a systematic manner in pursuit of supporting DRC’s programming in Somalia.

· Actively tracks multi-country, multi-sector and multi-area funding opportunities and looks for new consortium partnerships with stakeholders at country level for multi-country programming.

· Lead on mapping activities so that DRC in Somalia/Land has a deep understanding of the donor landscape, including donors, stakeholders, I/LNGOS and programmes that work DRC’s thematic areas.

Representation and Relationship Building

· In conjunction with the CD, Deputy CD, Head of Programmes, represent DRC externally with donors, peer agencies, and strategic partner organizations through building relationships and networking within Somalia/Land.

· Support the SMT in policy influencing (advocacy) activities at relevant local and regional levels, consistent with the DRC Program Strategy.

· Actively participate in the humanitarian, community safety and durable solutions forums with the objective to strengthen DRC position in the area.

· Develop and maintain effective relationships with the NGO community and other humanitarian actors.

· Outline and assemble talking points and develop agenda to present DRC’s perspectives in relevant forums with donors and support the CD with funding negotiations with donors.

· Work closely with the Regional Business and Partnerships Development Manager in advocating for good practice when it comes to building strong business environment in country programmes.

About you

This is a high-level position with global responsibilities, you are expected to be relatively autonomous as well as flexible in terms of travelling internationally to meet the various stakeholders.

In this position, you are also expected to demonstrate DRC’s five core competencies:

· Striving for excellence: You focus on reaching results while ensuring an efficient process.

· Collaborating: You involve relevant parties and encourage feedback.

· Taking the lead: You take ownership and initiative while aiming for innovation.

· Communicating: You listen and speak effectively and honestly.

· Demonstrating integrity: You act in line with our vision and values.

Experience and technical competencies

· University degree or equivalent in Business Administration, Economics, or International Development or other relevant experience. An Advanced degree is preferred.

· At least 5 years’ experience and success in engaging with bilateral and multilateral donors for an international agency;

· At least 4 years’ experience working in a fast-paced grants department with excellent knowhow of different contracting processes including grants, commercial contracts, cooperative agreements etc.

· Excellent knowledge and experience in working with institutional donors i.e. DANIDA, EU, ECHO, BHA, FCDO, SIDA, OCHA, UNHCR & UNICEF, etc.

· Demonstrable experience working in business development in Somalia or any country in the EAGL;

· Demonstrated ability to devise and implement resource mobilization strategies;

· Proven ability to secure new business opportunities and partnerships;

· Experience working with technical teams to develop program proposals that are funded by institutional donors;

· Strong networking, representation, and negotiation skills;

· Superior computer skills;

Languages:

· Excellent verbal and written communications skills in English

· Proficiency in French will be an added advantage

Conditions

Contract: Twelve months’ contract, renewable Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Global Expatriates; For National staff DRC’s Terms of Employment for National staff in Somalia will apply. This position is graded as Management Band F.

Availability: January 2021

Duty station: The position will be based in Mogadishu. This position is non-accompanied.