Grants Coordinator at People in Need

Starting date: ASAP

Contract duration: 10 months, renewable

Contract Start: 1 Dec 2021 – Contract End: 30 Sept 2022

Country Programme: Myanmar

Base: Yangon,(if situation allows) with expected travels within the country.

Line Manager: Head of Programmes

About the Country Program:

(PIN) is an international, non-profit organization providing humanitarian and development assistance around the world. In Myanmar, People in Need started to work in 2002, when it launched the financial assistance to civil society groups and independent media. After 2008, PIN provided humanitarian and relief aid to people affected by typhoon Nargis. Since 2012, PIN has been operating directly from Myanmar, our programs focusing primarily on supporting local civil society in remote areas, and humanitarian assistance. We are working in areas affected by armed conflicts in Rakhine State and in Kachin State providing humanitarian aid in the sectors of Nutrition, Education in Emergencies, Protection and WASH. In Kachin State, PIN also provides technical support for designing and implementation of the land reform process and works for ensuring the appropriate involvement of civil society organizations. Furthermore, our social cohesion program aims to promote tolerance and acceptance of diversity in different communities in Mon, Kayin and Rakhine States. We are currently expanding our operations into urban programming in Yangon.

Apart from Yangon, PIN has currently offices in Rakhine, Kachin and Kayin States. Majority of PIN funding in Myanmar comes from the Myanmar Humanitarian Fund (MHF), the EU, Czech and US Governments, UN and private donations.

Overview of the position:

As a member of Country Programs Unit (CPU), the Grants Coordinator, will be supporting the HoP on grants healthiness review and oversight, particularly on compliance and on donor communications. Grants Coordinator will be working with project/area managers to ensure adequate and appropriate support for compliance and donor engagement are available for project teams. The Grants Coordinator, in support of the CD and HoP, will also have facilitative functions on proposal development, will be the proposal and reporting focal point, when applicable.

Duties and Responsibilities:

• Act as overall support and quality assurance for collection, compilation, review, quality control and editing of both quantitative and qualitative donor, and internal reporting.
• Ensure that all reports are in-line with relevant donor requirements in terms of structure and content, including with regards to mainstreaming issues, including protection, gender, do no harm and conflict sensitivity.
• Ensure regular updating of reporting and compliance guidelines for key donors outlining requirements for programme implementation, procurement and distribution, information collection and storage, and reporting.
• Ensure that relevant staff are provided with timely information and materials – including guidelines, templates and examples – in order to develop quality reporting contributions.
• Proactively monitor potential new funding opportunities for PIN in Myanmar through relevant open sources (donor websites, humanitarian assistance portals), clusters, and bilateral consultation and scoping with existing and potential donors.
• With support from HoP, lead the grants unit and Senior Management Team (SMT) in the development of concept notes, proposals and situation analyses – coordinating the development process with all relevant departments, including designing logical frameworks, setting realistic and measureable targets, and developing narrative proposals & budgets.
• Support the Country Director and Head of Programmes in donor and other external communications and liaison, including participation in high level meetings and forums, follow up of queries, information requests, informal reporting, and progress updates.

Suitable candidates for this position should possess:

• At least 3-years’ experience of working within a humanitarian and/or development organization;
• At least 2-years grants related work experience.
• Demonstrated experience in leading the coordination of successful multi-million dollar proposals to key institutional donors, such as ECHO/EC, USAID (FFP, OFDA), DFID, and UNOCHA;
• Demonstrated experience in leading interim and final reporting to the core donors outlined above;
• Strong grasp of all stages of programme cycle management and quality standards in humanitarian programming;
• Experience of working in complex and volatile contexts (familiarity with the humanitarian context in Myanmar is an advantage);
• Strong organizational, critical analysis and problem-solving skills;
• Excellent communication skills, including fluent spoken and written English, including exceptional report writing and editing skills.

What PIN offers:

• Working environment in a well-established and growing humanitarian organization
• Salary and benefits according to PIN salary scale and HR policies, starting salary
• Accommodation in PIN guesthouse on PIN expense
• Reimbursement of travel expenses with travel to the country of residence once per every 6 months of completed work
• Reimbursement of costs of visas and vaccinations; assistance with visa application procedure
• Free medical helpdesk and psychological consultation available on line
• Travel health insurance
• Salary range: 2600 – 3200 EUR