Grants Coordinator (Syria) At GOAL

The Grants Coordinator is responsible for coordinating proposals, donor reporting, information and grants management systems for the GOAL Syria grant portfolio.

Reporting to the Senior Grants Coordinator, and working closely with programme coordinators, MEAL and Systems departments (finance, compliance, logistics, etc.), s/he is responsible for the supporting programme development, coordinating proposal development processes and timeframes, and supporting with donor communications relating to grants management and reporting. The Grants Coordinator is also responsible for ensuring the high quality of donor reports and to ensure compliance of GOAL and donor requirements.

This position is based in Amman with travel to GOAL Syria Offices in Turkey.

The Grant Coordinator will manage the Grants Manager and Grants Officer

The Grants Coordinator will be part of the Grants Unit, led by the Senior Grants Coordinator, also composed of the Grants Manager and the Grants Officer.

The Grants Coordinator will work collaboratively with GOAL Syria’s management team, technical advisors, MEAL team, Programmes, Finance, Systems teams, and partners.

Main Responsibilities:

Program and New Business Development –

As requested by the Senior Grants Co, lead and/or support on in funding strategy development and review.

Research and gather business intelligence for the purpose of identifying opportunities in advance, tracking, and responding to donor trends. Support the development of new propositions and pitches in line with GS country strategy plan.

Lead on the development of designated concept notes and proposals.

Grants Management & Program Support –

• Manage all donor reporting processes through the coordination and drafting of high-quality donor reports for the GOAL Syria grant portfolio, ensuring compliance with GOAL and donor requirements and timely submission to donors.
• Ensure sound management of reporting requirements, including via partners (and in coordination with the Partnership Coordinator), ensuring timely and quality submission to donors.
• Monitor and supervise all external reporting to ensure timely delivery of high-quality reports which meet donor and GOAL requirements.
• Ensure the availability of an up-to-date reporting calendar and share and coordinate ad-hoc donor and HQ requests with the relevant staff promptly.
• Develop and maintain grant management tools, such as reporting and proposal trackers and workplans, regularly circulating to relevant staff.
• With the support of the Grant Manager, ensure that regular grant management meetings are held, with minutes and relevant documents disseminated, and action points followed upon.
• Support the grants manager and officer in preparing and facilitating Grant Opening and Closing Meetings, which include representation from each department (finance, HR, programs, and systems) and ensure proper follow up of issues raised.
• Strengthen and build the capacity of the Programme and Grants team to develop creative, responsible, competitive concept notes and proposals and quality, accurate donor reports.
• Participate in monthly Budget Management Team (BMT) meetings. Ensure communication and follow-up with the senior grant coordinator on finance-related issues raised.
• In close collaboration with the GESI Adviser and Protection Manager, ensure that GESI and protection mainstreaming is reflected in donor reporting and reviewed in grants managements meetings.

Communications, Representation & Donors Engagement –

• Coordinate with program, communication and grants staff as appropriate to develop programme briefs and summaries as well as grant progress updates
• Ensure drafting and routine updates on GOAL Syria program overview information sheets for use in external stakeholder advocacy, GOAL Global website and new business development efforts.
• Represent GOAL in donor meetings as and when required.

Donor & GOAL Compliance –

• Collaborate with PQ team leads to ensure that donor Third Party Monitoring (TPM) exercises are supported and prepared for.
• Ensure the timely dissemination with relevant staff copies of all grant documentation
• Support the Grants Manager and Officer to ensure comprehensive grant files are maintained up to date and are available for use by key staff.

Lead, Mentor, and Manage the grant department staff –

• Line management responsibility of the Grants Manager and the Grant Officer; communicating clear expectations, setting performance objectives and workplans, conducting mid-term and annual performance appraisals, providing regular and timey feedback to continue their professional development.
• Ensure Grants manager and Officer receive trainings and capacity building to enable them to fulfil their responsibilities with regards to proposal development, grant management, donor reporting and compliance.
• Together with the senior Grant Coordinator identify personal professional development capacity gaps and address through training and other knowledge building resources.

Requirements: Technical & Functional Skills

Required:

• Bachelor’s in international development, humanitarian studies, business.
• Minimum of four (4) years professional experience in grants management and developing programs in a humanitarian setting.
• Previous knowledge of ECHO, OCHA and/or USAID funded programmes.
• Fluency in English and strong English writing skills is required.
• Previous proposal writing experience and success at winning public and private awards. MUST have previous proposal writing experience to apply.
• Demonstrated ability to coordinate complex activities, meet deadlines, and exercise sound judgment.
• Excellent planning and organisational skills,
• Prior experience directly managing staff. Strong computer skills (MS Word, Excel, Outlook, Teams and Power Point)
• Excellent interpersonal, communication, and strategic planning skills required
• Excellent time management skills and resourcefulness with strong attention to detail.
• Travel: Ability and willingness to travel to Turkey and regionally when required.

Strongly Preferred:

• Master’s degree in international development, humanitarian studies, business,
• Excellent appraisal and analytical skills
• Demonstrated ability to work effectively as part of a team or independently.
• Ability to work effectively in a fast-paced environment.
• Good contextual knowledge of Northwest Syria ‐ social, cultural and economic context, priorities and constraints.
• Previous field experience in MENA region.

General terms and conditions:

A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a GOAL staff or partner.