Grants Management Coordinator (ad interim) At Danish Refugee Council

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

Background

Danish Refugee Council (DRC), and its Humanitarian Disarmament and Peacebuilding technical unit – the Danish Demining Group (DDG), has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally. Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.

Purpose

The DRC Nigeria is looking to recruit an experienced, highly- qualified and enthusiastic professional to join our great Grants team in Nigeria.

Reporting to the Head of Programme (HoP), the Interim Grants Coordinator will be in charge of developing high quality funding proposals, ensuring compliance with donor and internal DRC rules and regulations, donor reporting, information management and grants management capacity-building efforts. S/he will provide regular support and guidance to project cycle management, proposal development and program strategy and assist in advising and supporting field teams to ensure the successful implementation of all activities.

This position is a technical one, requiring a consistent previous experience in a similar position. The role is interim role for 90 days with potential for extension. Current and former DRC employees are strongly encouraged to apply

Duties and Responsibilities

Under the authority of the Head of Programmes, working closely with other sector teams, s / he will be responsible for;

Grant Management & Reporting

• Oversee and refine grants and contract management systems and processes
• Update, streamline, and disseminate grants management tools and resources
• Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
• Organize and facilitate grant opening, review, and closing meetings
• Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions
• Maintain and update the grants component on Dynamics platform

Proposal

• Support the Head of Programmes to plan and coordinate the development of high-quality project proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes
• Conduct regular donor mapping exercises and support the Head of Programmes in identifying new funding opportunities in line with the country programme’s strategy.

External

• Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
• Liaise with relevant government agencies
• Serve as the primary focal point for donors and partners on all grants related issues.

The responsibilities listed in the Job Description are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Required Qualifications

Required

Experience and technical competencies: (include years of experience)

• Master’s degree in political science, international development, economics or other relevant field
• Minimum 3-5 years of relevant work experience with a NGO
• Experience in writing high quality proposals for large donors, such as DFID, EU, ECHO, USAID, OFDA, UNHCR, and other UN agencies
• Knowledge of donor rules and regulations
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
• Ability to work effectively and efficiently both independently and in teams
• Experience working in emergency response with INGOs, preferably in a humanitarian context.
• Languages: Fluency in written and spoken English.

Required Skills & Qualities

• Core Competencies of DRC:
  • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
• Ability to work in a multinational and multicultural environment
• Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
• Excellent communication skills, as well as patience and politeness, are required
• Multi-tasking and Organizational skills is a must
• Adaptable and Flexible
• Proven analytical and critical thinking skills
• Exemplary sense of ethics in the workplace
• Team-oriented & good sense of humor

General Regulations

The employee shall follow :

• DRC regulations on safety, health, COVID-19 norms and hygiene
• The Code of Conduct and all ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework
• Rules for the use of the DRC guesthouse, which is a working accommodation

In addition :

• Employee should not engage in any other paid activity during the DRC contract period without prior authorization
• Employee should not engage in any activity that could harm DRC or the implementation of any project during the DRC contract period
• Employee should not give interviews to the media or publish project-related photos or other material without prior authorization
• Employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request