Grants Management Manager _ Re-advertised At Danish Refugee Council

Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

DRC has been operating in the Middle East (ME) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) in Yemen, Syria, Iraq, Jordan, Lebanon and Turkey with a Regional Office (RO) in Amman.

DRC Yemen’s response

Throughout its nine field offices and a workforce of 450 staff, DRC upholds its main programmatic objectives to provide immediate and life sustaining assistance, to strengthen the protective environment, and to reduce displacement related risks and vulnerabilities by promoting self-reliance at household and community level.

About the job

The Grants Manager (GM) is a key position in Programs Department supporting country Programme Leads to ensure the program development and implementation are of high quality, based on evidence, and implemented according to the organization’s standards and donor rules.

The Grants Manager is responsible for leadership and management of the Grants Unit and provides coordination and technical support to the Head of Programs (HoP) in donor relations and engagement as well as coordination with the Regional Office (RO) and HQ counterparts.

This role has a country focus and contributes to the development of country Funding strategies, which are translated into related action plans and day-to-day tasks. The role provides institutionalized support and/or technical guidance to DRC Program Teams in donor compliance and Project Cycle Management.

Geographic scope: This role has a country focus with travel to filed offices and Aden

Duties and Responsibilities

Responsibilities: (in bullet points)

Programme Development and Fundraising (35%)

• Develop a Programme Funding Strategy and donor mapping for Yemen programme with a particular focus on diversification of funding and donor retention.
• Ensure coordinate with the relevant departments for submission of quality proposals, revisions and reports;
• Liaise with donor representatives and coordinate donor visits to programme sites, in support to the HoP .
• In collaboration with MEAL/Quality Assurance unit, Support programme analysis to support annual country strategy review and periodic programme planning processes
• In collaboration with MEAL/Quality assurance unit, ensure that Project proposal development and donor reporting are informed by reliable organizational data and learning.

Grant Management/Compliance & Reporting (35%)

• Develop and maintain up-to-date and in-depth knowledge of donor rules and government policies, and build the capacity of implementing teams to ensure full compliance.
• Ensure Project/Grant cycle management processes like Kick off Meetings and Grants Opening Meetings, Grant Review Meetings are conducted regularly as per DRC guidelines and flag any discrepancies to HoP and SMT
• Review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.
• With support from HoP, lead on negotiations with donors for any programmatic/operational changes, as well as lead on the submission of any necessary documents.
• Ensure proposal development and donor reporting processes by developing guidance, SoPs, and systems of ensuring ensure high-quality, donor-compliant submissions.
• Be the country point of contact for DRC rules and regulations, donor reporting, Grants information management and grants management capacity-building efforts.
• Work closely with Finance department to ensure that the financial reports submitted to donors match with the narrative reports.

Grants Information Management (10%)

• In collaboration with the Communications Unit, support the senior management in evidence gathering for briefs for Fundraising and visibility purposes;
• Develop strategy for and manage online Grants and processes including online trackers and filing system.
• Ensure relevant user manuals for Grants information systems are in place and accessible to the team.
• Ensure all grants are tracked and coordination with the RO and HQ
• Maintain continuity of macro analysis of Grants Portfolio and communicating needed actions to senior management especially on Funding situation, burn rate, upcoming opportunities

External Communication and representation (10%)

• Validate necessary documentation, such as reports, presentations and organizational documentation, to share with donors and stakeholders.
• Liaise with donors in the submission and follow up of Agreements and Reports.
• Act as a focal point to facilitate any donor visits or third party Monitoring
• Participate in external Coordination and fundraising related meetings as delegated by HoP

People Management and Capacity Building (10%)

• Supervise all staff in the Grants Unit ensuring appropriate and timely performance management.
• Develop capacity strengthening plan for Grants team taking into consideration for business continuity, staff turnover and localization.
• Establish systems that promote good working culture, team work, efficiency, motivation and staff duty of care for Grants Unit.

DRC Dynamics ERP System

• Ensure DRC Dynamics is used to its full capacity.
• Ensure proper application of ERP grants and projects processes in the country.
• Apply reports and data analytics from ERP system to improve performance in the country.
• Ensure that Country ERP support is in place (i.e. light users).
• As Manager the post-holder is responsible for the following:
• Accountable for achieving DRC’s strategic goals and objectives within the area of responsibility
• Accountable for making significant decisions on what the unit does: its purpose, functions and role, and for making commitments and decisions that require the expenditure of significant unit resources.
• Accountable for people management of direct reports, generally at least 3 employees. This includes hiring & firing, objective setting, probation, performance appraisal, development of staff, managing performance, including poor performance, etc.
• Accountable for making sound decisions based on DRC policies, MOPs, standards, and the advice of technical experts in DRC

Roles reporting to this position

Grants Management staff

About you

To be successful in this role you must have:

• At least five years of professional experience in humanitarian emergency contexts with Program development/Grants Management responsibilities, preferable to have at least two years of experience at Grants management level.
• At least 3 years’ experience with people management
• Knowledge and experience working with multiple sectors including protection, food security, WASH, shelter & NFIs, CCCM, Mine action
• Commitment to integrate gender, conflict sensitivity and accountability into programming
• Solid experience in project development and management including good skills in donor reporting, and compliance
• Extensive knowledge of UN, US and European institutional donors and their compliance requirements with proven experience of developing successful funding proposals
• Keen understanding of the complexities in the Middle East region and Yemen or similar contexts
• Excellent communication and writing skills in English
• Strong cross-cultural communication skills and eager to work as part of a diverse team. Sensitive to interpersonal differences and a range of viewpoints.
• Highly developed leadership abilities, including the ability to coach, motivate, grow, and support effective teams.
• Exceptional advance planning and organizational skills. Able to effectively prioritize and follow multiple activities and deadlines simultaneously.
• Analytical, strategic, and able to proactively develop solutions to complex challenges.
• Flexible and innovative. Able to adapt plans and pivot approaches in response to changes in context.
• Reliable, patient, and able to work independently in a fast-paced environment.

you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process.
• Collaborating: You involve relevant parties and encourage feedback.
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.

Moreover, we also expect the following:

Required qualifications

Master’s degree or equivalent in international relations, humanitarian or development studies, business administration, or similar studies relevant to the post

Languages:

• English
• Arabic (Asset)

Key stakeholders: (internal and external)

• DRC Senior Management Team
• Consortia Management Units and Consortia Managers
• Donors (BHA, ECHO and OCHA, IOM, SDC mainly)
• Regional Office and HQ Grants and Compliance Teams

We offer

DRC will offer the successful applicant a 12 months contract, renewable dependent on both funding and performance. You must be available to start work from ASAP and be willing and able to work in Sana’a.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.ngo under Vacancies. This position will be placed at level (F1 Manager).