Grants Management Manager (Expat) At Danish Refugee Council

WHO ARE WE?

We Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

The Grants Management Manager is responsible for leading the grants team and overseeing the grants management of the country portfolio in accordance with donor and DRC regulations. This includes ensuring effective proposal development, donor compliance, timely reporting, and overall accountability to donors. The position reports to the Head of Programme and collaborates closely with Support Services Managers, Technical Coordinators, and the Senior Management Team on all grants-related matters, compliance, and partnerships.

Responsibilities:

Reporting and New Business Development

• Work with the Regional New Business Development and the HoP to update the donor mapping and funding tracker, keeping abreast of funding trends and donor strategies, paying special attention to diversifying the funding portfolio and the CO fundraising strategies.
• Develop donor engagement strategies, working closely with the programme team and within input from the area offices and field offices.
• Support in development of an overall funding strategy for the country, broken down by areas and sectors.
• Coordinate provision of trainings in proposal development and reporting for grants and program teams, including relevant field staff.
• Support HoP in maintaining active and regular communication with donors, ensuring timely response to communications and coordinating with relevant country team members on high-quality feedback.
• Participate in external Coordination and fundraising-related meetings as delegated by HoP
• Support the HoP in the Go No Go meetings for new grants and lead the proposal planning meeting.
• Collaborate with program technical coordinators, area managers, support services and implementing partners to gather their inputs for proposal development. Edit and compile the final draft of the proposal and annexes, and ensure that they meet the required quality standards before submitting them to the Head of Programmes for review.
• In collaboration with MEAL team, ensure that Project proposal development and donor reporting are informed by reliable organizational data and learning.
• Ensure involvement of DRC RO or HQ in Quality Assurance of reports or proposals when needed, particularly for strategic grants.
• Assist on communication, negotiations and coordination with donors and external stakeholders.

Compliance Monitoring and Quality Assurance

• Act as the Grants/Contract Management Donor Compliance Focal Point in the CO, ensure understanding of contractual obligations and regulations, and seek support from HQ GMS for any questions.
• Provide advice on DRC Grants Management Volume and Donor Compliance matters in collaboration with the HQ GMS to HoP, HoSS and CO and raise any grants and contract management risks to the relevant SMT or RO member for further action.
• Quality control on all contracts before signature, seeking DRC RO and HQ GMU and finance advice when required and facilitating the signing of grant agreements;
• Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, M&E and Operations team;
• Troubleshooting identified gaps for meeting deliverables in the given timeframe and budget, informing relevant staff in the country and seeking DRC HQ Program Department advice on potential solutions that would meet donor rules.
• Lead on contract amendments, including cost /no-cost extensions and project revisions, in coordination with relevant internal stakeholders.
• Actively participate in Global Grants Community Meetings to stay up-to-date with DRC Grants Management Best Practices as well as new regulations and requirements from donors.

Daily Grants management and Administration

• Ensure high-quality contract management in close cooperation with SMT, anticipate and identify potential risks, and implement mitigation strategies; communicate with donors and prepare modification requests and other contractual documentation as required.
• Coordinate and facilitate meetings for grant kickoff/opening, review and closing, including monitoring progress against timelines and action points, and actively participate in KPI meetings hosted among CO, RO and HQ..
• Monitor and update that DRC’s Grants Management Card on Dynamics and internal documentation systems (SharePoint) are fully updated and ensure high-quality of Project-Grant data and work with HQ focal points and the Grants Management Specialist to address any issues.
• Review and update the grants tracker and ensure regular communication with DRC regional offices, headquarters, and field teams when required in line with the Workstreams.
• Facilitate the coordination and communication between DRC and its partners in terms of grants management, contract compliance and quality assurance. And ensure it is inline with DRC Implementing Partners SoPs.
• Participate in new staff inductions by providing an overview of grants functions, active grants and relevant project documents.
• Provide ad hoc support and guidance to programme staff on grants management and business development-related issues.
• Address ad hoc requests from donors in liaison with SMT and program and support service teams.
• Conduct visits to field locations as possible/needed.

Compliance Monitoring and Quality Assurance

• Act as the Grants/Contract Management Donor Compliance Focal Point in the CO, ensure understanding of contractual obligations and regulations, and seek support from HQ GMS for any questions.
• Provide advice on DRC Grants Management Volume and Donor Compliance matters in collaboration with the HQ GMS to HoP, HoSS and CO and raise any grants and contract management risks to the relevant SMT or RO member for further action.
• Quality control on all contracts before signature, seeking DRC RO and HQ GMU and finance advice when required and facilitating the signing of grant agreements;
• Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, M&E and Operations team;
• Troubleshooting identified gaps for meeting deliverables in the given timeframe and budget, informing relevant staff in the country and seeking DRC HQ Program Department advice on potential solutions that would meet donor rules.
• Lead on contract amendments, including cost /no-cost extensions and project revisions, in coordination with relevant internal stakeholders.
• Actively participate in Global Grants Community Meetings to stay up-to-date with DRC Grants Management Best Practices as well as new regulations and requirements from donors.

People Management

• Lead and inspire the Grants Management team, fostering a positive work environment in line with DRC Leadership Concept.
• Accountable for performance and development planning and implementation for the Grants Management staff, adhering to DRC HR policies and Global People Policy.
• Identify and address challenges faced by the Grants Management team through feedback mechanisms such as DRC Voices.
• Foster a culture of frequent engagement and collaboration within the Grants Management team, promoting knowledge sharing, respect for diversity and inclusion, and effective communication.
• Promote Diversity, Equity & Inclusion and display respect, care and interest in all employees.
• Any ad-hoc tasks assigned by the Head of Programme

ABOUT YOU

To be successful in this role you must have:

Experience and technical competencies:

• Excellent communication and interpersonal skills, including the ability to build relationships with internal and external stakeholders.
• At least 3 years of experience in grants management, preferably with an international NGO or other donor-funded organization.
• At least 1 year experience in people management and leadership roles.
• Knowledge and experience working with multiple sectors including Protection, Economic Recovery, Infrastructure/WASH, Emergency, and Humanitarian Disarmament and Peacebuilding.
• Proficiency in Microsoft Office and other relevant software, including Word, Excel and PowerPoint.

Education/qualifications:

• Bachelor’s Degree.

Languages:

• Fluency in Language (speaking, writing, reading) is essential.
• Communication skills in …… Language …. is an advantage.

Key stakeholders: (internal and external)

• Grants Management Specialists in HQ
• Global Grants Advisor
• Regional and CO grants focal points
• Finance & Business controllers
• Regional New business Development Coordinator
• Regional Head of Programme
• Add CO-relevant focal points