Grants Manager At Al Ameen

Job Title : Grants Manager

Employment Type: Full-Time

Location: Gaziantep , Turkey

Length of Contract: 12 Months

About Us:

ALAMEEN for Humanitarian Support is a non -governmental organization established by a group of volunteers in Syria during the crisis in 2012 and registered in the USA, Sweden, and turkey.

ALAMEEN is implementing projects through regional offices in Syria, Turkey, Lebanon, Yemen, Sudan, Iraq, Palestine, and Somalia.

Our work sectors are Health, Nutrition, Education, Food Security and Livelihoods (FSL), Protection, Shelter &Non-food items, Wash and Sanitation.

ALAMEEN also manages development projects, advocates to empower civil societies and local governance

Job Description

ALAMEEN is seeking a Grants Manager who will provide high-level grants management and administration to achieve project goals, working with partner organizations of all levels.

S/he will ensure effective and efficient grant management and design flexible, innovative, and responsive mechanisms targeting the regions and actors identified by the program team.

S/he will also ensure that managing and managing grants is policy-compatible and will build the capacity of beneficiaries and staff making grants to the Department.

Job purpose:

Reporting to the CEO at AL_ AMEEN for Humanitarian Support and working closely with the Grants Officer, the Program and Development consultant, systems, finance, and other department colleagues, as well as partner organizations, the Grants Manager is responsible for new business development and grant management duties. In terms of new business development this will include supporting the Grants Coordinator in funding strategy development, donor engagement, and proposal development. In terms of grant management, the Grants Manager will be assigned responsibility all grant management activities.

Essential Duties

• Proposal writing
• Strategic Planning
• Grants Management and Supervision
• Donor Reporting
• Internal and External Communication
• Capacity Enhancement
• Donors and Partners Relation
• Reporting
• Other related tasks

Responsibilities:

Proposal writing

• Proactive engagement with donors and funding opportunities;
• In collaboration with relevant units/staff and in line with internal organizational set procedures, lead drafting process of concept notes, technical proposals, whilst ensuring consistency and quality throughout, including log-frame;
• In collaboration with Communications/Liaison unit assure necessary consultations with national stakeholders during drafting process;
• Assure adherence and coherence with national regulations and relevant/applicable standards;
• Whenever relevant, attend Donor’s meetings/visits, record and disseminate the information shared;
• Support the line manager in preparing training modules on proposal/reporting duties for field staff and partners,

Strategic Planning

• Development of the structure of the grants department
• Participation in the strategic plan regarding the grants section
• Operational planning for the Grants Division by working closely with the Development, Programs and General Administration consultant
• Develop action plans in line with the context and status of the Secretary’s organization
• Develop a unified methodology and template for the grants department regarding writing project proposals, reports and complaints etc.
• Contribute to the establishment and development of the complaints department with the program and development consultant and the CEO

Grants Management and Supervision

• Serve as focal/resource person for donor rules and regulations.
• Provide technical supervision at AL_ AMEEN for Humanitarian Support level in terms of donor compliance and grant management and ensure that all program and support department staff are aware of requirements and conditions of grant agreements, including by providing a helpdesk on donor related rules and regulations and delivering trainings
• Ensure systematic adherence to donors’ guidelines, compliance, and strategic orientations.
• Ensure consistency, quality and coherence between narrative and budget proposals in coordination with Finance unit.
• Support in the production of partnership agreements, supervising the compliance between financial and technical aspects and general partnership management.
• Provide guidance on donor rules and regulations during project implementation and reporting processes.
• Advise on compliance issues with contracts/protocols/agreements in place implicating Al AMEEN for Humanitarian Support
• Work closely with Communication/Liaison Manager to assure coherence with national regulations, rules, and laws.
• Keep track of and report on applicable standards (international and national).
• Develop an accountability strategy and supervise its implementation at program level
• Continuously apply learning, innovations and best practices from project evaluations, field visit reports and project reports (both internal and external, including other NGO and donors) to new proposals
• Document, analyze, and share lessons learned from proposal writing, reporting and donor compliance processes
• Ensure key controls are in place for effective management of funding portfolio and donor compliance

Donor Reporting

• Track, summarize and periodically inform in advance on all donor reporting requirements or partners according to existing contractual obligations of AL_ AMEEN for Humanitarian Support
• Lead report drafting process in collaboration with all relevant departments and in line with set internal procedures;
• Ensure timely preparation, review and provision of detailed and quality reports on program progress to donors
• Ensure success stories are systematically shared by the communications unit and incorporated into donor reports
• Support monitoring and assist program teams with implementation or donor compliance challenges
• Facilitate information sharing and reporting with internal and external audiences
• Contribute to update and validate the information sharing with donors (updates on programs, partnerships etc.);
• Support the preparation of M&E Reports that contain summary data, reviewing overall performance against targets and making overall recommendations, including best practices identified and lessons learnt;
• Assist MEAL Department to ensure that data reported by Field Coordinators meets the dimensions of data quality i.e. reliability, accuracy, timeliness, completeness and integrity,

Internal and External Communication

• Ensure proper filing (soft and hard copies) of all project documentation in the mission;
• Oversee production and proper dissemination of internal reports (SitRep and others);
• Assist MEAL Department to organize the regular production of Program Communication Document such as maps, briefing, videos;
• Support MEAL Department to Produce data for communication purpose (Regional Dashboard, Snapshot etc.);

Capacity Enhancement

• Enhance the capacity of staff to improve MEAL systems, program development and fundraising strategies;
• Developing and improving the effectiveness of the organization-wide oversight, monitoring and coordination of fundraising and reporting,

Donors and Partners Relation

• Supporting, developing and improving existing donor relationships, ensuring that the Organization maintains effective communications and good relations with AL_ AMEEN for Humanitarian Support & partners.
• Support operational colleague’s prior, during, post Donor’s meetings/visits.

Reporting

• Provide regular reporting on activities to the line-manager (bilateral meeting etc.);
• Compilation of donor guidelines.
• Provide a Mission report and/or Handover document at the end of the assignment.

Other tasks related to the position

• Participate in internal work meetings.
• Report any security related issues to the line manager;
• Support operational organization of field trips and AL_ AMEEN for Humanitarian Support programs,
• Any other relevant duties requested by the line manager.

Expected profile

Education & Qualification

• Master’s Degree in relevant field (or, in lieu of a Master’s Degree: Undergraduate degree with minimum 7 years program development& Grants management work experience)

Professional experience

• At least 7 years of professional experiences, in a similar or equivalent position;
• Proven experience of reporting and proposal writing;
• Knowledge of contracts management;
• Knowledge of health/protection /Education / nutrition humanitarian Sectors
• Knowledge of donor mechanisms; knowledge of donor compliance is an advantage;

Languages

• Required: Arabic and English are mandatory (oral and written)

Technical Skills and Personal qualities required

• High standard of English writing and editorial skills
• Proficient in the use of MS Office and IT in general;
• Ability to work under a minimum of supervision;
• Organized and able to manage priorities;
• Proactive, adaptable and capacity to take initiatives;
• Proactive approach to identifying solutions;
• Diplomatic and open-mindedness;
• Familiar with multicultural environment;
• Good analytical skills;
• Diplomacy and open-mindedness;
• Professionalism
• Team spirit
• Sense of humor

PROFESSIONAL STANDARDS:

ALAMEEN and ALAMEEN Staff must adhere to the values and principles outlined in the ALAMEEN Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. By these values, the ALAMEEN enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation and Combating Trafficking in Persons.

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout ALAMEEN. As applicable to the position, maintains a clear understanding of ALAMEEN and donor compliance and ethics standards and adhere to those standards. Conducts work with the highest level of integrity. Communicate these values to staff and partners and require them to adhere to them.