GRANTS MANAGER AT GOAL

GRANTS MANAGER TERMS OF REFERENCE GOAL GLOBAL (Honduras/Colombia)

Position: GRANTS MANAGER

Type of Employment: Permanent

Contract Duration: 12 months

Hire date: As soon as possible

Location: GOAL Tegucigalpa or Colombia Country Office

Reports to: Knowledge Management Coordinator

GOAL Background

Mission and Vision

GOAL began operations in Latin America and the Caribbean in 1998, when the organization responded to the devastation caused by Hurricane Mitch in Honduras, which left more than 10,000 people dead or missing, displaced hundreds of thousands and set back economic development in the sub-region by decades. In the years that followed, GOAL implemented a major emergency rescue and recovery program focused primarily on Honduras, which was the country most affected by the disaster. Following this relief effort, GOAL established a regional base in Tegucigalpa, Honduras, from where it began to develop a broader program in the LAC (Latin America and the Caribbean) region to respond to the humanitarian needs of this disaster-prone region and to address the root cause of vulnerability and poverty related to high levels of social exclusion and inequality.

GOAL currently employs around 200 staff in the LAC region and implements projects/programs in Honduras, Colombia, Haiti, El Salvador, Guatemala and the Dominican Republic and is aiming to expand operations into Paraguay and other LAC countries.

General Position Summary:

The Grants Manager will support the Country Offices (COs) of Honduras and Colombia by managing a portfolio of grants/contracts from multiple donors and engaging regularly with HQ, Country Senior Management, Donors and other stakeholders. S/he will report directly to the Knowledge Management Coordinator and collaborate closely with the Quality and Compliance Officer to provide in-house expertise, guidance and advice to Program Managers on donor regulations and requirements. The position holder will work in close coordination with the Country Director (CD), Assistant Country Director Programs (ACDP), Program Managers (PMs), other SMT and staff members. The position holder will actively seek new donor opportunities; monitor donor trends; collaborate and assist in program design through the elaboration and preparation of high-quality concept notes and proposals in English; present concept notes and new proposals to different donors. The Grants Manager is expected to contribute to the harmonization of grant management approaches, systems and procedures and strategies at both country levels.

Essential Job Functions/Responsibilities:

Proposal Development, Reporting and Award Management:

1. Actively support Senior Management seeking new funding opportunities.
2. Circulate donor calls, RFPs, RFAs, etc. to teams and distribute report templates to relevant staff.
3. Active participation in the development of high-quality concept notes and proposals (RFPs/RFAs) in English, while ensuring effective collaboration with the SMT, Program Managers, MEAL and other relevant departments.
4. Support the organization and follow-up of grant opening meetings, periodic grant review meetings (global and regional project review meetings) and grant closing meetings.
5. Maintain and update the proposal and reporting schedule, ensuring all stakeholders are aware of the reporting schedule and their specific roles.
6. Maintain and update the Grants Management Tracker database and files.
7. Support the development and timely submission of donor reports, program reports to Dublin and other reports or updates as needed.
8. Support/lead donor communication when developing proposals or reports (in English).
9. Support quality review of internal (bi-weekly) and external reports (in English and Spanish).
10. Closely and accurately track active contracts/grants/sub-grants, modifications, monitor deliveries, and maintain a database that support compliance and reporting initiatives.
11. Administer, manage and monitor a portfolio of contracts/awards/sub-awards from multiple donors (i.e., USAID, EU, Foreign Governments, Private Foundations, other).
12. Responsible for complete, correct and timely submission of high-quality reports for all grants.
13. Liaise with other departments to highlight and, where necessary, resolve issues identified in project reports or data.
14. Actively support the preparation and review of contracts and agreements, including statement of work, flow down terms, and other regulatory compliance when required by HQ and CO.
15. Provide regular updates on the country program’s grant portfolio or when required.
16. Support the development of award/contract modifications.

Financial Management of Awards:

1. Ensure that appropriate financial and monitoring frameworks are in place for grants and are working satisfactorily for individual project allocations.
2. Participate in the planning, budgeting and project opening and closing process.
3. Actively support budget negotiations, determination of appropriate contracting mechanism, draft/amend subcontracts, obtain necessary approvals, monitor compliance and complete closeout, as required.
4. Actively support the review and negotiation of terms and conditions with donors, clients, vendors and other suppliers, when required.
5. Advise on and/or help prepare cost and pricing proposals in coordination with SMT, PMs and other technical staff, when required.

Risk Management

1. Coordinate with the Line Supervisor, the CD and SMT to ensure follow-up actions and implementation of audit recommendations to address audit findings.
2. Active support of audit preparations, providing information and answers to queries.
3. Ensure country offices complete the risk assessment tool.
4. Assist projects in the preparation of the project scale-up / reduction / closure plans and during its implementation.
5. Develop/Maintain an archiving system for donor reports and other documentation that will provide security and backup of all donor related files for easy access and retrieval when needed.

Other:

1. Ensure communication/visibility/branding follows donor requirements/regulations and GOAL’s (liaise closely with Communications Unit).
2. Ensure compliance with contract/subcontract requirements (liaise closely with Quality and Compliance Unit).
3. Ensure accurate financial, logistical and procurement communication within donor guidelines and frameworks for program implementation (liaise closely with Quality and Compliance Unit).
4. Contribute to the development of robust data collection and monitoring and evaluation plans within each proposal, including work on logical frameworks and indicators, and ensure that project indicators are regularly and systematically monitored and reported (liaise closely with MEAL Unit).
5. Provide general contract implementation support to all offices.
6. Active support in negotiating and managing consulting agreements.
7. Provide additional support as required in area of expertise.

The incumbent may be asked to perform other activities as mutually agreed with his/her Line Supervisor. This job description is intended to serve as a guide for the position and is subject to change at the discretion of GOAL.

EDUCATION/PROFESSIONAL PROFILE:

· A Bachelor’s Degree in Business Administration, Project Management or relevant studies is a must. Master’s Degree preferred (MBA, PM, Finance).

· Fully bilingual: Spanish and English

· 100% English professional fluency both written and oral. (This will be evaluated).

WORK EXPERIENCE:

· Between 3-5 years work experience in the international NGO sector, preferably in a multicultural and bilingual environment, in Grants Management.

· Experience working with and knowledge of major institutional agencies and donors such as ECHO / EC, DFID, World Bank, USAID, UN agencies, their policies, regulations; networking, donor liaising and mapping.

· Sound knowledge of donor practices, donor trends, priorities, and budget/financial control.

· Extensive experience in proposal development (in English), proven track record of successful proposal writing.

· Familiarity with humanitarian and development strategies and frameworks, human rights laws and conventions (UN, ILO), SDGs.

SUCCESS FACTORS:

The incumbent will have the following skills/abilities:

· Excellent communication skills, both oral and written, in Spanish and English.

· 100% professional fluency in English (oral and written).

· Highly organized.

· Methodical and strategic thinker.

· Team player.

· Project management skills.

· Good interpersonal skills.

· Leadership (ability to lead by example)

· Public speaking skills.

· Advanced knowledge and experience in Microsoft Office software (Word, Excel, Power Point, other).

RESOURCES

· The incumbent will receive logistical support (computer, cell-phone) and transportation, when required for project activities.

· The incumbent will have a physical space available to work in the GOAL’s office in Tegucigalpa or Colombia.

· GOAL will provide the necessary biosecurity equipment to carry out the project activities.

SAFEGUARDING

Children and adults in vulnerable situations must be protected to the greatest extent possible from deliberate or inadvertent actions and failures that put them at risk of abuse, sexual exploitation, injury and other harm. One of the ways GOAL demonstrates this ongoing commitment to protection is to include rigorous background and reference checks in the selection process for all candidates.

RESPONSIBILITY WITHIN GOAL

Along with our Safeguarding Policy, GOAL is an equal opportunity employer and has a set of integrity policies. Any candidate offering a job with GOAL is expected to adhere to the following key areas of responsibility:

· Comply with GOAL’s policies and procedures regarding Safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.

· Report any concerns about the welfare of a child or adult in a vulnerable situation, or any irregularities within our programming area.

· Report any concerns about inappropriate behavior by GOAL staff or partners.