Grants Manager, humanitarian aid mission in the DRC, 100% At HEKS/EPER

HEKS’s work is driven by the vision of a just world, in which peace reigns and the dignity of all human beings and natural livelihoods are respected. The organization pursues this objective within the reference framework of the 2030 Agenda through four priority themes: “climate justice”, “right to land and food”, “asylum and migration”, “inclusion”.

HEKS also provides humanitarian aid to victims of natural disasters and armed conflicts. It aims for a transition at the social, economic and political levels. The HEKS contributes to improving the living conditions of people in Switzerland and abroad and asserts their rights. To this end, it raises awareness and mobilizes society, the political and economic spheres as well as the Churches.

From August 1st, for an initial period of 6 months, as part of our project in the DRC, we are looking for a:

Grants Manager humanitarian aid mission in the DRC, 100%

Your main responsibilities:

GUARANTEE QUALITY AND TIMELINESS IN THE DESIGN OF PROJECTS AND REPORTS

• Participate in monitoring donor contracts and their proper application by the teams;
• Actively participate in internal planning, in particular through the production of reverse planning, for narrative reports and project proposals;
• Participate in the supervision of the project design and reporting phases;
• Participate in the compliance of operational reports with the requirements and procedures of the various donors;
• Ensure proper understanding and application of donor rules and procedures and train teams if necessary;
• Ensure computer classification of all documents relating to project proposals/reporting in the mission Sharepoint as well as sharing with headquarters;
• Participate in the development and/or review of internal reporting tools (example: SITREP) and other external documents.

ACTIVELY PARTICIPATE IN THE SEARCH FOR NEW FUNDING AND PARTNERSHIPS

• Participate in the preparation and updating of donor mapping for the search for new financing and/or complementary financing to current projects;
• Ensure sharing and coordination with HEKS/EPER headquarters in Switzerland on different financing opportunities.

COMMUNICATION AND COORDINATION

• Update and share the Grants Follow-up monthly;
• Participate in internal and external communication tasks (examples: preparation of the monthly internal newsletter, success stories and all communication activities aimed at donors);
• Participate and represent the NGO in cluster meetings, COHP, etc. with reporting and monitoring of the filling and compilation of 5W matrices,
• Carry out all other tasks necessary for the successful and timely completion of the project, or action requested by country coordination within the framework of intervention

OTHERS

• Participate in the recruitment of Grants and Communication staff;
• Share knowledge and experiences within the organization as well as lessons learned.
• The employee may be asked to carry out tasks not described in this job description but which fall within their competence, as well as to provide assistance in other areas if necessary.

Your strengths and skills:

• Advanced university education (minimum Bac+3 in the field of international cooperation).
• At least 2 years of experience in the humanitarian field and field experience in a complex security context.

Additional specialist knowledge required

• Excellent experience in producing project proposals and reports.
• Good knowledge of the procedures of the following donors: ECHO, FH, BHA, SDC, etc.
• Personal skills / psycho-social requirements
• Ability to work independently with initiative, flexibility and sense of responsibility;
• Ability to work with different partners with an open mind and appropriate communication;
• Good ability to listen and identify needs
• Excellent organizational skills, rigor and respect for deadlines
• Ability to work and manage in a professional and mature manner
• Good resistance to stress and ability to work under pressure
• Ability to build positive relationships with colleagues and work in a team
• Ability to work in a multicultural atmosphere, and in difficult security contexts
• Excellent knowledge of French and English (written/read/spoken)
• Excellent command of Pack Office
• Motivation to work in a non-governmental organization while respecting its principles and values

We offer you :

• An interesting and stimulating position in a dynamic international environment
• A competitive salary package
• Workplace: in our projects in Goma (North Kivu, DRC) with regular field visits
• Insurance package
• Accommodation provided by EPER
• A 6-month renewable contract
• Date of entry into office: as soon as possible, or after agreement