Grants Manager Syria Response Office At Norwegian Refugee Council

Job Purpose

The Grants Manager will contribute to achieving quality programming by leading the facilitation of effective grants management across NRC Syria Response Office (SRO) operations. S/he is responsible for ensuring the compliance of minimum standards for all SRO grants, and representing SRO in NRC Whole of Syria grants. This includes, but not limited to, internal and donor compliance requirements, timely and quality proposal development, grant revisions and reporting, and leading on internal and external grants-related communications as delegated by the Head of Programmes. The Grants Manager will facilitate the NRC SRO fundraising strategy and support responsible growth of the grants portfolio whilst minimizing risks of disallowances. S/he will carry ultimate responsibility for supporting the key mandatory activities under NRC’s Project Cycle Management (PCM) framework and will contribute to supporting a culture of accountability and high performance.

What you will do:

• Develop and maintain overview of all grants, donor requirements, rules and regulations, and internal and external deadlines, including filing of grant documents
• Be updated on donor priorities, trends and track and share relevant calls for proposals
• Document, analyze, and share learning from proposal and reporting process, and compliance with donor rules and regulations
• Contribute to continuously improving internal grant management systems
• Responsible for leading the development of grants proposals, including facilitating the Go no Go (GnG) and PPM, preparing templates and timeline.
• Lead coordination of inputs from all departments, including programme and support at Country Office (CO) and Area Office (AO) levels, and ensure coherence of all documents and provide quality review.
• Review grants agreements and support contract negotiations.
• Act as an internal help-desk on donor compliance as well as ensure filing of grant documents
• Support to the development and implementation of the country office fundraising strategy
• Ensure donor reporting deadlines are tracked and the grants tracker is up to date.
• Responsible for leading the coordination and consolidation of inputs from all departments, including programme and support at Country Office (CO) and Area Office (AO) levels, for all donor reports and to perform quality review.
• Organize and facilitate PRM and GCM Meetings at Country Office (CO) and Area Office (AO) levels for all grants.
• Represent NRC in donor meetings and with partners as delegated by the Head of Programme
• Support external donor audits at the request of finance and compliance.
• Responsible for leading the development of tools and SOPs for efficient internal grants management systems.
• Line manage grants coordinators and support capacity building initiatives for staff in grants related topics such as NRC Project Cycle Management (PCM) framework, donor reporting, donor regulations, etc.

Professional Competencies and Qualifications Required

These are skills, knowledge and experience that are important for effective performance.

• Bachelor’s Degree in a relevant field of study.
• Five years of experience in grant management or a closely related field, with the most recent role in a management position
• Excellent experience of donor relations and grants management (e.g., with institutional humanitarian and development donors);
• Experience working in complex environments and with displaced populations. Knowledge of the NGO operations and the dynamics of the humanitarian sector.
• Excellent understanding of donor rules and regulations, particularly USAID, OCHA, ECHO, EC-DG NEAR and GFFO
• Proven skills and experience in report and proposal development and working with multiple donors
• Willingness to travel to area offices and work in difficult environment according to travel requirements.
• Good cultural awareness and sensitivity.
• Able to demonstrate experience of contributing to positive organisational change.
• Proficient in computer skills, particularly in Microsoft Windows Word and Excel.
• Excellent written and oral communication skills in English.

Behavioural competencies

• Handling insecure environments
• Planning and delivering results
• Analyzing
• Coping with Change
• Working with People
• Communicating with Impact and Respect

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

Female candidates are strongly encouraged to apply and join our work culture that empowers every employee to share ideas and take responsibility: At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take initiative.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Additional Information:

Duty Station: Amman, Jordan

Travel: 10% within NRC’s areas of operation

Duration of contract: 12 months (renewal based on performance and funds availability)

Grade 8 in NRC’s grading structure

Reporting line: Head of Programme (HOP)

ABOUT US

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.