Grants Officer At International Organization for Migration

Position Title: Grants Officer

Duty Station: Port Sudan, Sudan

Classification: Professional Staff, Grade P2

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 11 July 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the overall supervision of the Deputy Chief of Mission, Head of Programs in IOM Sudan, and the direct supervision of the Grants Management & Capacity Building (GMCB) Coordinator, the Grants Officer will be responsible for coordinating and supervising the day-to-day implementation of specific grant and implementing partner projects, as assigned by the GMCB coordinator, under all sectors of work in which the IOM Sudan mission engages. The Grants Officer will be responsible for facilitating the smooth management of grant awards throughout the project or award lifecycle.

Core Functions / Responsibilities:

1. Supervise relevant Grants Management (GM) team members, facilitating results and checking consistency in line with the requirements of various grants being managed by IOM Sudan.
2. Coordinate the implementation of assigned GM activities, monitoring implementation progress against project scope, budget, schedule and quality, and checking compliance to the component specifications, donor requirements and IOM rules and regulations. Check if implementation by implementing partners and sub-grants is meeting the objectives of the award and performed at a high technical standard, and promptly notify the supervisor of any issues.
3. In close coordination with the Resource Management Office, track implementation progress of grants awards. Ensure that GM team members are carrying out appropriate monitoring functions and conducting monitoring and due diligence as directed, receiving all appropriate reporting from implementing partners and that any deviation or major concern on implementation is being flagged to the Grants Management and Capacity Building (GMCB) Coordinator.
4. Monitor the smooth flow of the pipeline of grant and Implementing Partner applications through the entire award cycle.
5. Ensure GM team members are maintaining up-to-date information management systems, keeping all critical documents (proposals, budgets, legal agreements, monitoring reports, etc.) in an organized fashion, maintaining updated tracking of project status, and feeding inputs regularly into mission level communications and information management systems. Contribute technical inputs to support the development of systems and processes to facilitate this and support the GM team in utilizing these systems.
6. Support the GMCB Coordinator, and colleagues in the Resource Mobilization and Programme Support units, by providing technical inputs for the development of processes, guidance, and tools to help IOM manage and monitor grant projects for principled and professional delivery of assistance by partners.
7. Support the GMCB Coordinator in monitoring, reporting and communicating with sub-grantees or implementing partners throughout the grant lifecycle.
8. Document challenges or issues and recommend remedial action or solutions to overcome operational challenges in volatile contexts.
9. Provide technical and process-related inputs to support the development and implementation of a Monitoring and Evaluation (M&E) framework for projects, especially remote monitoring given the movement restrictions in Sudan currently, in close coordination with the M&E Officer and other relevant staff.
10. Liaise with government and donor counterparts, cluster/sector leads, Non-Government Organizations (NGOs), or other stakeholders as required.
11. Undertake travel duties, as necessary.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Business Administration, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in working with implementing partners, grantees or third-party organizations to implement activities;
• Experience in grants programming and civil-society strengthening;
• Experience participating in and/or supporting capacity building activities;
• Experience liaising with donor counterparts and/or cluster or sectoral leads;
• Experience in supervising staff/team preferably in a complex crisis setting; and,
• Experience working within the broader humanitarian ecosystem and coordination fora as it relates to coordinating emergency response activities is highly desirable.

Skills

• In depth knowledge of IP/grant award cycle and IOM internal procedures and controls for implementing partners;
• Familiarity with major crisis response sectors (WASH, Health, SNFI, etc.) and their core activities; and,
• Familiarity with Information Management or Grant Management Systems.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge in Arabic and/or working knowledge of another official UN language (Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.