Grants Officer/Consultant-Jordan & Palestine at SWEDO

Duration: 10 months

Duty Station: Flexible, Home-based with possible travel abroad.

Type of Employment: Part time/Consultancy basis.

Reports To: Country Director-Jordan & Grants Manager

This role is part of the SWEDO Business Development Group responsible for securing funds for SWEDO programming in Jordan and Palestine. The Grants Officer is primarily engaged in identifying new funding opportunities, engaging with potential donors, as well as proposal writing and development – ensuring integrity of all proposal documentation, preparation and submission, review of all inputs and

coordination, and contributing to SWEDO’s fundraising meetings and presentations internally and externally with new donors.

Roles and responsibilities:

Fundraising and Donor Relations

• Identify and track relevant funding opportunities – through gathering information from donor meetings, partner relationships, internet-based research, and other resources.
• Communicate with international donors working in SWEDO’s areas of operation and approach donors who fund projects in Jordan and Palestine for unsolicited interventions.
• Represent the organization’s interests at relevant meetings, events and conferences.
• Conduct and participate in meetings for designing new projects.
• Conduct prospecting visits to SWEDO Country Offices to identify and prepare for upcoming funding opportunities (based on approval by the Secretary General).
• Provide support to implement country office fundraising strategy

Project/Program Development:

• Write concept notes, full proposals and other types of applications including budgeting process, contributing to the needs assessment, documentation process and reporting as well as finalizing applications and registration with prospective donors.
• Create and maintain a business development matrix to keep track of proposal progress (technical and business).
• Communicate changes or new information to the Grants Manager and update SWEDO’s business development matrix on a weekly basis with new opportunities and ideas.
• Support other information and data gathering efforts as required.

Grant Management, Monitoring, & Reporting:

• Improve the way staff capture, access, and use grant making information to enhance programmatic and operational decision-making, produce accurate reports of grantmaking results, enhance grantee/grant seeker relationships, and enable learning; enhance supporting systems and tools.
• Work closely with SWEDO management team to ensure compliance with SWEDO policies, program and grants management procedures, and donor regulations.
• Prepare grant opening, review and closure meeting agendas, sharing relevant documents and reports.
• Support the program team with reporting, including through designing information gathering and reporting tools.
• Prepare and circulate meeting minutes.
• Develop and maintain list of reporting deadlines for grants and play key role in collection of data, ensuring accuracy of data, and report writing.
• Maintain up-to-date soft and hard copy grant files.

Problem Solving & Impact:

• Interact frequently with team members as resource and/or mentor.
• Understand the organization’s core work and funding goals.
• Work on assignments that are diverse in nature.

Supervision Given/Received:

• Employee works under general supervision; handles problems and deviations in assignments in accordance with policies and accepted practices; confers with supervisor on unusual matters; some latitude for un-reviewed action or decision; work is reviewed for technical soundness, appropriateness, and conformity to policy and goals.
• Reporting will be sent regularly to the Country Director-Jordan and Grants Manager.
• The deliverables and outcomes will be evaluated by the Headquarters, Secretary General and Grants Manager, and in coordination with the respective Country Director.

Education, experience and languages:

• Bachelor’s Degree or Equivalent in management, international relations, social science, innovation, human rights, and development, or a relevant filed. Higher degree is a merit.
• +3 experience developing projects and proposals for programming.
• Minimum of +3 years of work experience in a related field.
• Knowledge of non-governmental organizations (NGO).
• Working language is English. Arabic is a merit.