Grants Officer -PRF-2403-01003-1469 At Syrian American Medical Society Foundation

Position: Grants Officer -PRF-2403-01003-1469

Job Location: Gaziantep, Turkey

Reporting to: Senior Grants Officer

Working area: Gaziantep, Turkey

Number of positions open: 1

Last date for application: March 21, 2024

Summary of the position

The Grants Officer is responsible for providing quality and proper stewardship of grants by developing and designing proposals, and managing the grants from the start-up until the closeout phase. The Grants officer will also help in ensuring that grants awarded to SAMS partners are designed and managed in a way that adheres to SAMS policies, donor requirements, and program needs.

Key relationships:

Programs, Project Finance, Supply Chain, Advocacy, SAMS Regional and HQ Offices, SAMS partners.

Main tasks and responsibilities:

Grant management

Assist in donor reporting processes through the coordination and drafting of high-quality donor reports (Bi-weekly, monthly, quarterly, interim, annual, and final), ensuring compliance with SAMS and donor requirements; and support review of program narrative and financial reports and supporting documentation, in coordination with Project Finance, Programs, and Grants colleagues. This includes the review of the sub-grantee reports in coordination with other relevant depts.
Maintain an internal tracking database of donors, reporting timelines, and coordinate with the relevant stakeholders from the Programs dept. to ensure that appropriate data collection and compilation take place on schedule.
Organize and facilitate Grants kickoff/review meetings, in collaboration with Programs, Project Finance, Finance, and other relevant stakeholders from the departments; and organize grant kickoff meetings and monthly review meetings with sub-grantees to review progress, monitor implementation, field requests for support, and to ensure a clear understanding of expectations and deliverables, in addition to the coordination of the monitoring visits to the partners sites.
Work with colleagues in Headquarters and the relevant depts. in the office to review the grant agreements/amendments, in addition to compiling sub-grant agreements and amendments for issue to sub-grantees.
Supporting and mainstreaming the use of SAMS grants management tools and systems.

Proposal Development

Under the guidance of the Grants and Partnerships Manager, provide dedicated support to the development of concept notes, proposals, and situation analyses – coordinating the development process with all relevant departments, including designing logical frameworks, setting realistic and measurable targets, and developing narrative proposals.
Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, and approval.
Review SAMS Implementing partners’ proposals and budgets when requested in coordination with the relevant depts., providing constructive feedback.

External Representation and Information Management

Attend relevant coordination meetings with current and potential partners and other stakeholders when requested, as delegated by the Grants and Partnerships Manager.
Ensure comprehensive grant files are maintained up to date and are available for use.
Provide support to the Grants Department in the organization of donors’ visits and Implementing Partner’s visits as well.
Support the development of strategic communication materials, such as sector profiles, impact reports, and program briefings.

Office culture

Promote and model a positive, professional, and respectful office culture.
Undertake other duties as assigned by supervisor.

THE CANDIDATE’S REQUIREMENTS

Mandatory Qualifications required:

A university degree is required preferably in Business Administration, Accountancy, or English Literature.
proven experience of a minimum of 1 year in grant management, partnership procedures, and proposal writing is desirable.
proven experience of a minimum of 2 years in Project Management, Program Management is desirable.
Knowledge of donor mechanisms such as USAID, Department of State, ECHO, GFFO, and FCDO; with knowledge of donor compliance advantageous.