Grants & Reporting officer At Muzun for Humanitarian and Development

Title: Grants & Reporting officer (Syrian nationality)

Reporting Line: Programme Manager

Duty Station: Turkey Gaziantep – Full Time

Muzun for Humanitarian & Development (MHD) is a civil society and Non-for-profit Organization registered in Gaziantep, Turkey, since 2015. We are dedicated to providing relief and non-relief assistance inside the whole of Syria. MHD was founded by professional humanitarian workers engaged in the Syrian humanitarian response, coming from the communities affected by the conflict. We have set up this organization in order to support fellow Syrians on their way out of vulnerability, providing assistance to maintain their resilience and to help them coping with the challenging conflict environment. In our work, we focus on the most vulnerable people of the society, including, but not limited to: women, children, elderly, and persons with special needs. As a grassroots organization, our work is community-led, locally owned and sustainable. We aim to support pre-existing structures where possible and embed our assistance in a self-sustaining development trajectory. MHD operates all across Syria, currently focusing on Aleppo governorate (A’zaz, Jarablus, Al Baba and Western countryside), Idleb, Hama Countryside, Daraa and Qunaitera Governorates. Additionally, Muzun is working as a third-party contractor in a big network of stakeholders dedicated to the Syrian humanitarian response, providing support in Data Assessment and Quality Assurance amongst others. Muzun aims to use this network for cooperating and coordinating humanitarian assistance, providing the best synergetic effects possible for the people in need.*www.muzun.org*

Grants & Reporting officer

The Project officer will work under supervision of Project Manager for start-up, ongoing management, and continuing development of all daily activities under MHD’s Shelter Project for the IDP and Non-IDP Settlements inside of Syria.

RESPONSIBILITIES:

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1. Ensure that monthly budget vs actual report produced with analysis in a timely manner and ensure Budget holders are actively providing feedback on the report.
2. Ensure full compliance with MHD operating standards for grant management and working with implementing partners, including recommending remedial action and implementing action plans where standards are not currently met.
3. Ensure the grant management systems budget and phased budget regularly updated.
4. Ensure systems that are in place to monitor grants on monthly basis are working effectively and liaise closely with the field finance officers and budget holders to support the analysis of variance.
5. Ensure donor report are prepared accurately and in line with donor reporting requirement in a timely manner.
6. Review and ensure that monthly sub office report for completeness accuracy and input the system.
7. Review Partner files and make recommendations.
8. Attend or ensure appropriate coverage for relevant meetings.
9. Work collaboratively with program and finance team members to represent balanced perspective on sectoral funding allocations.
10. Keep informed of organizational announcements, activities, and changes via regular reading of the MHD Intranet and other corporate communication tools.
11. Commitment to the human resources, protection, and safeguarding policies

Audit/Compliance/Capacity Building:

• Address government and MHD audits in partnership with national/program offices, providing required information to auditors and participating in the defense of disallowed costs.

QUALIFICATIONS:

1. Bachelor’s degree in business administration – Finance or related degree
2. In addition to education or education equivalent, requires a minimum of two years’ work experience in finance and/or grants management experience.
3. Previous work experience with a Humanitarian works
4. Fluent in English to write reports.
5. High ability in organization and professional communication skills with the donor
6. Proficient in MS Office applications (Word, Excel, Outlook) and strong keyboarding skills and internet usage skills; database
7. Understanding of the political and cultural context in Syria.
8. Demonstrated written and oral English communication skills with Arabic.

Personality:

• A strong believer in human rights and values of freedom and justice.
• Experience in working with Syrian activists’ groups.
• Proactive with good communication skills.
• Ability to work within team and under pressure.
• Good time management skills, ability to multi-task and set priorities
• Adherence to MHD Code of Conduct and internationally accepted humanitarian principles