Head Accountant (f/m/x) At Doctors of the World – Belgium

This position is based in Belgium. For your application to be considered, you must have a valid and unrestricted work permit.

WHO ARE WE ?

Médecins du Monde is an international medical development NGO that is part of an international network. We provide medical assistance to vulnerable groups, in Belgium and the rest of the world.
We want universal health coverage where everyone has access to care, without obstacles (financial, cultural, geographical, etc.).

In Belgium and around the world, our projects are aimed at all people who have no or no longer access to health care. In particular, they are structured into five axes: people on the margins of society (homeless people, undocumented people, drug users, sex workers, etc.); children in vulnerable situations; women (supported in their fight for equality or against sexual violence for example); migrants or displaced people and victims of crises or conflicts.

To carry out our mission, we base ourselves on three pillars:

• Treat : provide real access to care for populations.
• Change : more than helping, we want to change things in the long term.
• Testify : we do not remain silent. Thanks to our experience and our presence on the ground, we challenge the authorities (local, regional and (inter)national) with facts, figures and realities.

Our projects follow a series of values ​​common to our entire organization: Social Justice, Empowerment, Independence, Commitment, Balance.

THE ESSENTIAL

Within the General Services Department and the Finance department, you ensure all aspects of accounting management in order to contribute to the achievement of good financial management within the organization.

The function supervises a team of 5 staff and is under the hierarchical responsibility of the Finance Manager position.

TASKS AND RESPONSIBILITIES

As Chief Accountant : Guarantor of the good accounting management of the organization according to Belgian law.
Guide and advise employees of the accounting team on the use of tools, procedures and the execution of policies as defined within the finance department and in the annual action plans.
Examples of tasks:

• Accounting Supervision : lead and supervise the accounting team, ensuring the distribution of tasks and monitoring individual performance. Coordinate accounting activities, including general accounting, accounts payable, accounts receivable. Encode OD Subsidies under the supervision of the Finance Manager. Supervise the invoice encoding and payment process (ie ISABEL); etc. Identify and resolve operational and technical problems encountered by different team members.
• Accounting Closing : coordinate the process of closing the annual accounts in conjunction with the auditor, under the supervision of the Finance Manager. Ensure that all transactions are correctly recorded, evaluated and justified; etc
• Preparation of Financial Statements : participate in the preparation of financial statements for internal and external bodies (ie MdM Network, Annual Activity Report, Annual Tax Declaration, BNB publication, Statbel, etc.). Provide financial analyzes to assist management in decision-making; etc
• Compliance and Taxation : ensure compliance with local and international accounting standards. Collaborate with external auditors during annual audits. Contribute to answering auditors’ questions and follow up on recommendations in conjunction with the General Services Department. Manage tax matters and coordinate with tax advisors. Ensure monitoring of the accuracy of accounting principles and archiving principles in accordance with Belgian law, etc.
• Cash Management : ensure cash management, with cash flow projections (monitoring of available funds, planned inflows and outflows, minimization of exchange risks, bank reconciliation, etc.); in connection with banks. Optimize liquidity management to ensure the availability of necessary funds; etc
• Automation and Process Improvement : identify opportunities for automating accounting processes. Propose and implement improvements to increase operational efficiency (including the creation of dashboards). Implement the installation of new accounting software. Develop and update guides and manuals (e.g. accounting management guide, etc.); etc
• Cross-functional collaboration with other departments : reconcile donations with marketing, under the supervision of the Finance manager and manage the encoding of donations; etc
• Relay with management : act as an alert in the event of financial risks to the Finance Manager, monitor provisions linked to these financial risks; etc

As a team manager : coordinate the work of the various team members by strengthening cohesion and motivation in order to guarantee an optimal working environment according to the department’s resources and priorities.
Examples of tasks:

• Training and Development : supervise and train the accounting team to develop individual and collective skills. Evaluate, set objectives to be achieved for employees, develop individual action plans, distribute activities and ensure their coordination. Accompany, support and stimulate each employee in their progress and increase their understanding of their strengths and weaknesses, provide monthly feedback to each employee, and request it for yourself. Ensure, through coaching or the use of training, the optimization of the skill level of employees
• Team organization : Plan and recruit team members. Participate in discussions about restructuring the team’s organization chart if necessary. Organize back-ups within your team
• Daily team management: Plan, organize, lead team meetings, ensure the communication of decisions and drafting minutes. Ensure that the team remains informed of accounting and regulatory developments; etc. Supervise interns in carrying out certain tasks.

The list of tasks given above is non-exhaustive and will be adapted according to needs.

YOUR PROFILE

TRAINING AND EXPERIENCE

• Graduate or Master’s degree in accounting, management sciences or equivalent experience.
• Min 3 years of experience in a similar role including at least 1 year of experience in team management.

Skills and knowledges

• Mastery of accounting principles according to Belgian law.
• Perfect command of Pack Office (Excel skills essential).
• Master and configure WINBOOKS and SAGA accounting software.
• Mastery of Isabel.
• Master internal financial reports (balance sheet, income statement, etc.).
• Perfect command of French.
• Analytical mind and great rigor in processing information.
• Affinity with the non-profit sector.
• Good personal organization.

ASSET

• Fluency in Dutch and/or English

WE OFFER

• An exciting job in a dynamic and family environment, within a team of professionals.
• An indefinite, full-time contract (100% – 5 days weeks – 39 hours)
• A gross salary of €3,850.26 for 3 years of experience; a gross salary of €3,925.03 for 5 years of experience; a gross salary of €4,111.93 for 10 years of experience. Recognized relevant experience.
• Restaurant vouchers (€8 including €1.09 per employee and €6.91 per employer) – Hospitalization insurance – 100% reimbursement of public transport costs.
• Leave : 20 legal days + 6 RTT days + 4 extra legal days between Christmas and New Year.