Head of Finance and Administration At WasteAid

WasteAid – Head of Finance and Administration

Homebased within UK (potential for limited international and national travel)

Line Manager: CEO

Direct reports: Office Manager

Key relationships: Head of Programmes and Impact, Circular Economy Network Director, Project Managers, Finance Trustee

Salary: £47,000 (pro-rata) for 4 days per week**

WasteAid

Our vision is a world with equal access to waste services for all.

Helping communities and governments manage their waste properly is vital if we are to achieve the Sustainable Development Goals. Waste management has a powerful and positive impact on people’s well-being.

Our mission – fighting poverty, pollution and climate change

Around 1 in 3 people globally do not have decent waste management. Pollution caused by waste harms people’s health and the environment and damages the local economy. In contrast, an affordable waste management system is relatively simple to implement, improving the environment, creating jobs and protecting public health – particularly for children.

Plastic pollution in the marine environment is of major global concern, and WasteAid is helping tackle this global problem. We work with upstream and coastal communities to set up small recycling centres and help keep plastic out of rivers and the oceans. We also share skills in managing organic waste, helping people make the most with their resources.

Open dumping and burning of waste releases climate change emissions, contribute to both short-term and long-term impacts. Black soot from burning and methane from open dumping are of special concern. We offer communities a safe and sustainable alternative to dangerous dumpsites and toxic air pollution.

Our values

Our founding principles come from our origins in the waste management industry, which itself grew out of the public health movement in the UK in the late Victorian era. We believe in equality of access to decent public health for all people and advocate the role of good waste management to achieve this. We are inclusive and empowering of the communities in developing countries that we seek to serve and support. We believe in the power of appropriate technology transfer, training and skills development to create livelihoods and reduce pollution.

We are collaborative and work in a collegiate spirit with all partners and funders.

Our objectives are to:

Inspire and inform communities and individuals who want to improve how waste is managed in their communities and encourage them to act. Support and help communities use waste management to protect public health, reduce pollution and create sustainable livelihoods. Campaign to increase awareness of the problems caused by open dumping and burning and the urgent need for change.**

We achieve these objectives by ensuring that we have:

Financial sustainability for our organisation and securing our ability to grow our impact.

Good governance for our charity which includes legal compliance, risk management, safeguarding, health & safety and robust oversight.

Strong capacity – continuous development of our people and securing greater breadth of experience within our team and strong engagement with associates and partners.

The Head of Finance and Administration will be responsible for global oversight of finance and compliance functions for WasteAid’s UK business development activities and international programmes in Africa and Asia including day to day finance, financial reporting and planning financial governance and risk management and liaison with the UK Board.

The key responsibilities are:

Finance

· Lead the design, development and implementation of WasteAid’s financial system

· Own financial policies and ensure a well-documented and effective control environment, overseeing a programme of continuous improvement

· Effective day-to-day control of accounting function including payroll, cash-flow management, budgeting, burn-rates and invoicing

· Create management accounts on WasteAid’s cloud-based financial accounting software

· Support budget holders in understanding and interrogating their management accounts

· Draft detailed annual budgets and cash flow statements for review by the CEO

· Prepare financial project reports and ensure donor financial reports are submitted on time

Project management

· Support programmes and fundraising staff to create accurate and equitable donor budgets.

· Tracking upcoming donor reports and creation of the financial elements

· Train staff and partners on relevant donor regulations ensuring rules are met

Partners

· Oversee and support the strategic oversight of downstream partners

· Coordinate with Programme Managers and partner organisations to ensure that financial processes are followed and accurate reports are received

· Undertake partner organisation financial and risk assessments, including internal audits where necessary

Governance

· Assist the CEO and Board to ensure that all charity governance requirements are being met

· File necessary documents with Charity Commission and Companies House

· Maintain all tax registrations and submissions

· Monitor and implement general statutory requirements (e.g. risk assessments, reserves policies etc)

IT and innovation

· Liaise with WasteAid’s outsourced IT provider

· Identify and implement IT solutions to allow WasteAid to operate more effectively

Admin

· Manage and supervise the duties of the Office Manager who undertakes the day-to-day bookkeeping

· Liaising with and maintaining relationships with accountants, external auditors, insurance brokers, HMRC and bankers

· Work alongside the CEO and external HR advisors to manage HR issues.

· Ensure organisational IT systems are working well and maintain a good relationship with the IT outsourcing company to ensure necessary support is provided to all staff.

Other

· Undertake any other reasonable duties that may be required from time to time. The duties may be changed and/or varied to meet changing circumstances at the discretion of management.

The successful candidate will:

· Be a qualified accountant (ACA, CIMA, ACCA, CIPFA, or equivalent), or part-qualified with at least 10 years of experience

· Have experience in managing financial systems, including setting and managing budgets, management accounts and cash flow, etc

· Have experience of supporting sub-grantee partners in financial management

· Have charity experience, ideally within international development

· Have experience of working with UKAID or other institutional/statutory funding body

· Have a strong knowledge of statutory and regulatory environment for UK charities

· Have experience in long-term financial and business planning, strategic planning and development of an organisation

· Have excellent interpersonal skills with the ability to motivate staff

· Have the ability to prepare year-end accounts and annual budgets

Benefits

· £47,000 (pro-rata) for 4 days per week

· Remote working, home-based

· Flexible working possibilities

· WasteAid pays annual professional certification fees

· Exam fees covered for part-qualified applicants

· 25 days leave pro-rata

· Employer’s pension contribution