Head of Finance and Support Services (HoFSS) At DanChurchAid

DanChurchAid (DCA) invites applications for an experienced Head of Finance and Support Services (HoFSS) for its Central African Republic Country Office. The work location is Bangui with frequent travel to the field offices to the extend that security allows so.

The HoFSS reports to the Country Director and provides general, high-level guidance and overview. The role is very important to the Country Office and is an integral part of the Senior Management Team. You will be responsible for providing and ensuring an efficient and integrated support service, overseeing a range of crucial tasks ensuring the smooth running of DCA operations and functions across the country programme.

You will be part of a programme in expansion and have a talent to establish a highly qualified and motivated support team fit to support the busy programme at its best. You will therefore need to demonstrate a positive and service minded attitude. Conditions in CAR require a level head, problem solving, a great deal of flexibility and attention to details. If you have these qualities and skills, and you are looking for a challenging opportunity with a leading NGO then we would like to hear from you.

The main duties relating to this position are as follows:

Coordination and Technical Support

  • Contribute to the Country Programme strategies and policies through advisory services to the Country Director.
  • Provide technical advice and operational guidance on innovative approaches to project financing, risk assessment/mitigation and use of financing structures, mechanisms instruments and guarantees.
  • Collaborate with colleagues to identify the need, determine cost and plan all Country programme support services, including procurement, finance, human resources and administrative services.
  • Participate in forum discussions/platforms to ensure the organisation’s position, interests and priorities are fully considered.

Project Planning and Coordination Support

  • Provide assistance and support to the programme on project budget preparation.
  • Monitor country office financial projections and refer critical issues to the Country Director for action.
  • Provide advice on programme and project cost sharing, deployment of funds and closure.
  • Constantly monitor and analyse the operating environment to identify potential risks.
  • Support and ensure close liaison with the Field Offices is maintained, in order to troubleshoot any issues that might cause interruption in the support services management.

Procurement and Logistics

  • Support viable procurement solutions that meet operational needs and compliance with the organisation’s procurement procedures, regulations and standard of accountability, ethics, integrity, performance and cost effectiveness.
  • Evaluate the efficiency and integrity of the procurement evaluation process to ensure cost-effective procurement of goods and services.
  • Evaluate contractual arrangements and legal commitments/risks for appropriate action.
  • Evaluate, list, update and monitor the performance of service providers of suitable/current vendors.
  • Oversee the acquisition, maintenance, inventory, recording, verification and protection of project and administrative facilities/assets, including IT infrastructure, equipment and servers.

Financial Management

  • Oversee the programme Finance Unit and ensure compliance with the organization’s Financial Rules & Regulations and Finance procedures.
  • In close collaboration with Headquarters, support the compilation of yearly budget forecasting, annual reports.
  • Supervise the timely review, posting and closure of accounts, verify accuracy and compliance with policy and standards of accountability framework.
  • Oversee all financial services (accounting, cash management, payments etc.) ensuring timeliness and compliance with standards of accountability and performance
  • Review financial plans and oversee the budget process/cycle to ensure timely revisions and reallocation of funds.
  • Ensure the availability and timely submission of required financial reports, both internal and external.
  • Manage and monitor the cash flow based on established financial goals and resource mobilization plans;
  • Oversee certifying and authorizing payments, expenditures and disbursements, entering all transactions into the ERP software, Maconomy, and that the supporting documents are filed according to internal procedures;
  • Ensure all spending is in accordance with the DCA and donor requirements, and all relevant files for documentation are created, updated and maintained;
  • Monitor that DCA and donor policies, procedures and guidelines are strictly adhered to and that DCA operates in compliance with local laws.
  • Act as focal point for any internal/external audit exercise.

Human Resource Management

  • Oversee the ongoing development of team composition and structure to ensure that is fit for purpose, aid in the development of Job descriptions/Terms of Reference, follow up field staff related recruitment processes and orientation of staff.
  • In consultation with relevant colleagues, plan and implement staff annual appraisal system/performance reviews.
  • Promote and support a learning culture by empowering individuals and teams to identify critical learning needs and plan/provide easy access to learning opportunities to maintain personnel competency and flexibility.
  • At request and in collaboration with the team, plan, implement and organise strategic capacity building of personnel.
  • Ensuring that hiring managers actively seek to create diverse teams in terms of gender and geography.
  • Foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed.

Additional responsibilities include:

  • Contribute to culture of excellence, continuous improvement and performance optimization across all projects;
  • Work in accordance with DCA values and humanitarian principles;
  • Maintain effective working relationship with other members of the programme;
  • Be a role model for diversity and inclusion, as well as a positive role model for contributing to the team spirit.

Applicants must have the following qualifications and experience:

  • A minimum of 6 years of INGO work experience in a similar role is essential;
  • Experience as a manager, and national mentor and capacity builder is essential;
  • Good understanding of the humanitarian principles linked to NGO field and operations contexts;
  • Work experience in remote and insecure field locations;
  • Strong leadership, team building and communication skills;
  • Flexibility and cultural awareness and sensitivity;
  • Computer literacy essential including proficiency in Excel, Word, Power Point, etc.;
  • Fluency in written and spoken French and English is essential.

We offer:

  • 12 -month contract with the possibility of extension;
  • A competitive salary package;
  • 30 days of paid annual leave;
  • A generous R&R allowance;
  • Insurance as per industry standards;
  • An interesting and challenging experience addressing humanitarian needs.

All qualified candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for the vacancy. Only online applications consisting as a minimum of a CV and a cover letter will be considered and only shortlisted candidates will be contacted.

Closing date: 20th September 2022. Please note, applications will be reviewed and interviewed on a rolling basis and DCA reserves the right to select a candidate prior to the closing date.

All interested candidates irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation are encouraged to apply for the vacancy. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply with our Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.

How to apply

Head of Finance and Support Services (HoFSS) I DanchurchAid (emply.com)

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