Head of Programmes, BRAC Rwanda At BRAC

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Position: Head of Programmes

Job Location: BRAC International Rwanda/ Country Office, Kigali

About the Role:

The purpose of the Head of Programmes (HoP) position is to function as point of contact for the day-to-day management of the programs of interests of the BRAC Rwanda as an organization. She/he will take lead of strategic planning, program development, program risk management and provide supportive supervision to Program Managers / coordinators across the entire program portfolio in Rwanda. She/he will provide leadership and direction on program development, implementation, and resource mobilization as well as integrating effective monitoring and evaluation frameworks into program design and implementation. The HoP will maintain close contact with the technical anchors at BRAC International HQ, and at the Africa Regional Office to ensure BRAC Rwanda profile and reputation with stakeholders are strong and reflect organizational values, vision, and mission. The HoP will deputize for the Country Director where necessary to ensure that desired program outcomes and objectives are delivered.

Key Responsibilities:

Strategic Oversight:

· Has shared leadership accountability for the Country Program strategy to deliver impactful programming and operations in Rwanda.

· Supports the development of a culture that reflects the values, vision, and mission of BRAC Rwanda.

· Will take lead in planning, promotion, implementation, and evaluation of programs and make sure an appropriate program framework is in place and program/project operations are consistent with regulatory guidelines and internal processes.

· Support BRAC Rwanda to deliver outstanding results for beneficiaries and be the main liaison focal with donors.

· Participate in designing and managing a coherent organizational structure that is consistent with organizational practices and appropriate to program needs.

· Participate in Country Management Team meetings.

· Together with the Country Director, the HoP organizes and participates in the meetings of the Board of Directors of BRAC Rwanda

· Participate fully in the annual budget process, leading the program budgeting process, and provides ongoing oversight and management of the program budget.

· Deputize for the Country Director.

Program Performance, Monitoring, Evaluation and Learning:

· Oversight of the entire BRAC Rwanda Program portfolio, ensuring strong design, implementation and learning from our programs

· Main supporting responsibility for the implementation of our flagship AIM Program, ensuring systems, processes, and structures in place to meet donor targets and deliverables.

· Serve as overall budget holder for programming department; manage and support budget holders for individual projects and grants.

· Drive achievement of all project results and oversee project work planning, performance management, program frameworks, and risk forecasting and mitigation including through field visits to project sites and ensure that all project assistance is technically sound and appropriate.

· Support program teams to track and manage program and project milestones and deliverables, ensuring that goals are met, and deliverables are provided on time.

· Define program indicators and develop data relevant resources and tools (including M&E plan, technical data collection tools, databases, dashboards, and reporting templates), that align with M&E Standards, donor requirements and overall BRAC goals.

· Lead quarterly Program Management Team (PMT) review meetings, follow up and support implementation of ‘Action Points’ from quarterly PMT meetings.

· Work in close collaboration with program leadership to implement studies or operational research, supervising data collection and analysis and presenting results.

· Document processes and achievements to ensure best practices are captured and disseminated. This will include the continual re-evaluation of program activities and information, with resulting activity adjustments in keeping with new insights.

· Produce written reports on program activities, capturing the impacts of activities.

· Ensure action planning and execution to resolve audit and evaluation findings and recommendations in a conclusive and timely manner.

Fundraising, Networking and Partnerships:

· Help to establish, maintain, and improve active working relationships with the host government authorities at central and local levels.

· Represent BRAC Rwanda in sector working groups, network/alliance meetings, events and forums at national and international levels.

· Manage relationships with stakeholders, participating in BRAC-wide and regional initiatives.

· Ensure effective partnerships at all levels as per standard procedures and guidelines of the organization including building capacity of the partner organizations.

· Support Program and Project Managers to strengthen networks in the collaboration with various actors at local levels as well as building strategic networks and alliances.

· Ensure effective information flow and communication with other stakeholders including partners and international teams.

· Initiate and nurture networks and alliances with academia, and research institutions.

· Coordinates overall funding process from donors including identifying strategic leads, developing funding strategies that support country program growth.

· In close coordination with GRMP and in-country teams, lead the development of high-quality concept notes and proposals for submission to various donors.

· Ensure preparation of timely and high quality institutional and donor reports that reflects the impact of BRAC’s programs in Rwanda.

· Provide leadership in organizing and managing external stakeholders’ meetings to share learnings.

Staff Management, Mentorship, and Development:

· Promote accountability and high performance, encourages a team culture of learning, creativity and innovation.

· Ensure appropriate staffing within the Programs Department/unit including at field office levels for all staff to understand and to perform their roles.

· Manage the Program team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.

· Manage the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff.

· Incorporate staff development strategies and Performance Management Systems into the team building process.

· Manage the performance of all staff in the Program Department through effective use of the Performance Management System, including the establishment of clear, measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations.

Safeguarding, Safety and Security

· Establish a safeguarding culture across all levels of the program by implementing the safeguarding policy.

· With support of the Safeguarding team support and implement Risk assessment and mitigation plan for all projects

· Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

· Responsible for ensuring team members are appropriately trained, supported, and have access to resources regarding issues that are identified and actioned in accordance with the safeguarding policy and procedure.

· Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

· Work with the Safety and Security focal persons to ensure that minimum operating standards are met by field teams and that periodic security assessments are carried out and reports submitted to the Country Senior Management team on time.

Safeguarding responsibilities:

· Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.

· Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.

· Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

· Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Academic Qualifications:

● University Degree in development or business or education or social sciences or other related fields.

● Post graduate qualifications in the same field is an added advantage.

Required Skills, Competencies & Knowledge:

· Excellent knowledge for establishing and managing a strong monitoring, evaluation and learning system for complex programs.

· Experience in designing and conducting quantitative and qualitative data collection, including social impact assessment, desk reviews, interviews, and field work.

· Substantial knowledge and experience of effective financial and budgetary control and supporting projects to stay on course with implementation.

· Exceptional general management and communication skills, including ability to communicate effectively with people of varied professional and cultural backgrounds.

· Previous experience of managing and developing a sizable team and the ability to lead, motivate and develop others to achieve high impact results.

· Strong strategic and creative thinking

· Demonstrated ability to take a strategic view across a large complex program portfolio.

· Excellent communication and negotiation skills.

· Demonstrated skills in writing, editing and reporting.

· Good knowledge of financial and administrative management.

· Personal commitment, drive for results, efficiency, and flexibility.

· Proficiency in the use of MS Office.

· Ability to mobilize and influence different audiences and communities.

· Able to capacity build and develop others.

· Commitment to the organizational vision, mission and values.

· Good understanding of main program sectors of BRAC Rwanda which includes education, health, food security/livelihoods, youth and women empowerment.

Experience Requirements:

· A minimum of 10 years’ management experience in an NGO or other humanitarian environment, including significant field operations in running development programs.

· Proven experience in designing and winning competitive proposals for major institutional donors as well as managing grants including compliance with the donor standards.

Employment type: Regular/Fixed-Term

Salary: Negotiable