Head of Resources Management At International Organization for Migration

Position Title: Head of Resources Management

Duty Station: Juba, South Sudan

Classification: Professional Staff, Grade P4

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 03 August 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and female candidates.

Context:

IOM in South Sudan has a range of programming centred around three broad areas: humanitarian coordination and support; humanitarian response and resilience; and peacebuilding, transition, and development. Humanitarian coordination and support includes leading/co-leading the Camp Coordination and Camp Management (CCCM) and Shelter and Non-Food Items (NFI) Clusters, Displacement Tracking Matrix (DTM), Water, Sanitation and Hygiene (WASH) and management of WASH and Shelter and NFI core-pipelines, humanitarian hubs and common transport services. Humanitarian response and resilience includes CCCM, WASH, Shelter & NFI, health, protection, gender equality and inclusion, mental health and psychosocial support and the management of a Rapid Response Fund. Under peacebuilding, transition and development, IOM South Sudan implements programming on housing, land and property issues, transition and recovery, trans-human conflict prevention, community-based violence reduction, community development and migration management.

Under the direct supervision of the Chief of Mission (CoM) in Juba, South Sudan, and the technical supervision of the Senior Regional Resources Management Officer (SRRMO) at the Regional Office (RO) for East and Horn of Africa in Nairobi, and in collaboration with relevant units at Headquarters (HQs) and the Administrative Centres in Manila and Panama, the Head of Resources Management will be accountable and responsible for managing, monitoring and administering the financial, budget, treasury, human resources, procurement/logistics and Information and Communications Technology (ICT) activities in the mission and its sub-offices.

Core Functions / Responsibilities:

1. Plan and monitor the financial management of all activities of the mission.Supervise/coordinate the preparation of financial reports, donor reports and budgets. Provide oversight of financial expenditures and undertake financial analysis of projects in the mission.
2. Ensure implementation of and adherence to internal controls to prevent fraud and mismanagement. Maintain and further strengthen appropriate internal controls and development and implementation of relevant operational control systems.
3. Coordinate and oversee day-to-day administrative, finance, human resources, procurement/logistics, ICT and other administrative activities in the mission and its sub-offices.
4. Support and provide guidance to staff in matters related to IOM’s administrative questions, local institutions, internal regulations, and human resources issues with a view to enhance their knowledge for the smooth running of the mission’s operations. Liaise with relevant units in HQs, Administrative Centres, and the RO in Nairobi to obtain/forward information and coordinate activities.
5. Supervise Human Resources, Finance, Procurement, Logistics, Common Service and ICTunits in line with the Organization’s policies and procedures.
6. Regularly provide the CoM with financial updates on the status of the IOM country programme resources and future outlook, reporting deadlines, budgetary allocations, and forward planning.
7. Participate in the senior management team in the development and implementation of short and long-term management objectives and goals. Liaise with Project Managers regarding current and future levels of funding or activities.
8. Represent the Organization at relevant high-level inter-agency meetings as required. Maintain liaison with governmental, intergovernmental, and other partner entities, with a view of ensuring smooth implementation of IOM operations at all levels.
9. Liaise with donors regarding new, ongoing, or completed projects as required.
10. Provide support to the CoM and Project Managers in answering any queries raised regarding the correct allocation of programme funds and providing any requisite documentation including for auditing purposes.
11. Monitor, assess and evaluate the administrative and financial aspects of programme activities of the mission.
12. Oversee the maintenance of the mission’s office premises, equipment, vehicles, and supplies.
13. Undertake duty travel to provide administrative support and establish controls and procedures in the sub-offices as well as problem solving and guidance on complex resources management issues.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Business Administration, or a related field from an accredited academic institution with seven years of relevant professional experience; or
• University degree in the above fields with nine years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Management experience accompanied by background in finance, accounting and budgeting;
• High level of computer literacy, in particular experience in computerized accounting systems and software;
• Field experience a plus, including in liaising with governmental and diplomatic authorities as well as with international institutions.

Skills

• Knowledge of IPSAS, IOM financial management and accounting systems, software and procedures (SAP highly desirable);
• Good knowledge of human resources management;
• Knowledge of financial oversight.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.