Head of Satellite Office (Zamboanga) At International Organization for Migration

Position Title: Head of Satellite Office

Duty Station: IOM Philippines Country Office (Zamboanga City)

Classification: National Officers, NO-B

Type of Appointment: One Year Fixed Term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 29 February 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, it works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. It is one of the factors that makes the organization qualified to deal with the complex issue of migration. IOM sees that diversity is one of the organizational strengths.

IOM aims to foster an inclusive workplace where everyone treats each other (including colleagues and beneficiaries) with dignity and respect.

Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of Chief of Mission (COM) and under the direct supervision of the Head of Sub-Office (HSO) based in Cotabato, Philippines, the successful candidate will be responsible for providing overall administrative oversight of the satellite office in Zamboanga City, Philippines and contribute to the implementation, oversight and coordination of various IOM humanitarian, development and/or peacebuilding programmes in the Bangsamoro Autonomous Region in Muslim Mindanao (BARMM) and its neighbouring areas, more specifically in the provinces of Basilan, Sulu, Tawi-Tawi and Zamboanga.

Core Functions / Responsibilities:

1. Provide strategic support, analysis, and technical input to the COM and HSO on the administration of the Satellite Office.

2. Coordinate with HSO and relevant Programme Coordinators and direct the overall implementation of the programme in the Area of Responsibility in a regular and timely manner, being responsible for the administrative and technical oversight of the project activities, in line with IOM’s policies and practices as well as donor requirements.

3. Establish partnerships and maintain working relationships with relevant interlocutors (including government line ministries, CSOs, UN agencies and other stakeholders) on programme implementation, facilitating information exchange and programme cooperation, as well as promoting IOM-implemented initiatives.

4. Monitor, supervise and train the assigned staff in planning and implementing operational, procurement and logistics, human resources, administrative, budgetary and financial management in line with IOM’s rules and procedures and in close coordination with the HSO and National Resource Management Officer.

5. Oversee and manage the performance of various units and teams, train, guide and provide feedback to ensure safe, effective and coordinated programme implementation.

6. Within the Area of Responsibility, manage financial/budgetary planning, exercise quality control over all procedures and documents and ensure proper follow up as necessary.

7. Drive the development of reports, presentations, talking points, and briefings and ensure visibility of programme activities of the Satellite Office.

8. Contribute to identifying challenges and opportunities in strengthening and expansion of IOM’s presence and operations in the area and take part in project development efforts to complement or expand existing projects and/or for new project initiatives in related fields in close coordination with the Cotabato HSO and the COM.

9. Represent IOM in any events, initiatives, meetings, or other fora that are institutionally and/or programmatically relevant to IOM’s presence and profile in the area of responsibility.

10. Provide regular feedback and bring to the attention of the HSO and relevant Programme Coordinator of projects which are not meeting timelines or where quality standards are not being met and provide recommendations for improving the existing quality control system.

11. Regularly update the HSO, formulate and implement strategic measures to address emerging issues and challenges in administration of the Satellite Office in coordination with HSO and COM.

12. Ensure all reports and administrative activities in the Area of Responsibility are submitted to Resources Management Unit in the Sub-Office timely and accurately following IOM policies and procedures.

13. Provide administrative support and guidance, in close coordination with HSO and line managers of each programme, to ensure compliance to IOM Standards of Conduct, policies and procedures for Preventing and Responding to Sexual Exploitation and Abuse, and frameworks on Accountability to Affected Population (AAP), Do-no-Harm and Conflict Sensitivity.

14. Undertake duty travels in support of the programme and perform other duties that may be assigned.

15. Perform other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in Political or Social Science, International Relations, International Development, Migration Studies, Peace and Conflict Studies, Public Administration, or a related field from an accredited academic institution with minimum two years of relevant professional experience; or
• University degree in the above fields with minimum four years of relevant professional experience.

Experience

• Experience in managing humanitarian, development and/or peacebuilding programmes and capacity-building activities with the UN, Government and INGOs.
• Experience in liaising with governmental authorities as well as with national and international institutions.
• Experience in project development, reporting, management, planning and implementation, research, and policy formulation.

Skills

• Demonstrated ability to supervise, train and motivate staff in a multicultural team environment.
• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.

Languages

For this position, fluency in English is required (oral and written). Working knowledge in ZamBaSulTa local languages is an advantage.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Respect and promote individual and cultural differences. Encourages diversity and inclusion.
• Maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct.
• Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Demonstrates willingness to take a stand on issues of importance.
• Shows compassion for others, and makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural Indicators level 1

• Develop and promote effective collaboration within and across units to achieve shared goals and optimize results.
• Produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Continuously seeks to learn, share knowledge and innovate.
• Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.