HR & Admin Manager – Libya (Re-advertisement -Open to Nationals Only) At Norwegian Refugee Council

Job Description

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Job Purpose

This role will oversee, manage, develop, and strengthen both HR and Administration functions in order to provide efficient and effective support to the NRC Country Programme in Libya. The position holder should exhibit special focus on effective Recruitment, Staff Development, HR Compliance, and System Strengthening.

What you will do:

• Implement NRC’s HR and Administration systems and procedures.
• Ensure that country setup adhere to employment standards, HR policy, and other NRC HR and Administration policies.
• Ensure compliance with NRC policies, local labour laws and other relevant laws within Libya and Tunisia in all procedures and processes and provide support and advise to staff on personnel queries
• Personnel management of the HR and Administration team at the country office.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards and principles within NRC and amongst beneficiaries served by NRC.
• Ensure accuracy of staff salaries and the monthly payroll is prepared for all national staff with accurate calculations of allowances and deductions (Social security, taxes, etc..).
• Oversee recruitment and onboarding processes to ensure compliance and implementation in a timely manner through advertisement, workforce planning, pro-active sourcing, advertising, tests and interview selection and job offers.
• Ensure accurate and timely data is maintained and filled in all NRC files online and hardcopy.
• Ensure vigorous data protection by following up on all related personnel management, staff database, access control, attendance, leave balances, and documentation to ensure compliance of filing using hard copy personnel files and e-filing.
• Responsible for the development of a national staff learning and development strategy.
• Provide policy and follow up on staff development, e.g. facilitate capacity building, career advancement and training for national staff.
• Prepare regular reports and analysis to senior management on HR issues and trends.
• Actively coordinate on and advocate for NRC’s duty of care standards to NRC staff.
• Ensure that onboarding, induction, performance management and exit procedures are implemented for all staff in all offices. Promote and ensure a high quality follow up to NRC’s Performance Management Cycle.
• Manage the administration tasks of all offices and provide capacity building and technical management to administration staff in the field.
• Other tasks relevant to the position as required by the line manager.

Professional Competencies and Qualifications Required

These are skills, knowledge and experience that are important for effective performance.

• Bachelor’s degree in a relevant field of study.
• Minimum 3 years of experience from working as a senior HR Manager in a humanitarian/recovery context.
• Experience working in complex and volatile contexts with conflict affected communities.
• Extensive experience protecting sensitive employee information and maintaining confidentiality while managing critical situations such as workplace investigations or performance and disciplinary actions
• Wide knowledge of NGO operations and the dynamics of the humanitarian sector
• Extensive experience developing and implementing policies and procedures
• Fluency in English both written and verbal. Knowledge of Arabic is advantage
• Proficiency in Microsoft Excel, Word, and PowerPoint

Behavioural competencies

• Initiating action and change
• Managing performance and development
• Empowering and building trust
• Strategic thinking
• Handling insecure environments

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

Female candidates are strongly encouraged to apply and join our work culture that empowers every employee to share ideas and take responsibility: At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take initiative.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Additional Information:

Duty Station: Tunis, Tunisia

Duration of contract: Fixed term 12 months full-time, in accordance with local labour laws.

Grade 9 in NRC’s grading structure

Reporting line: Head of Support

About us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.