HR and Admin Assistant At Nonviolent Peaceforce

Job Title: HR and Admin Assistant

Function: Human Resources and Administration

Duty Station: Erbil

Line Manager: HR and Administration Manager

Line Management Responsibility: None

JOB PURPOSE

Under the supervision of the HR and Administration Manager, this position will play a key role in building a robust HR and Administration Department. The HR and Admin Assistant (HRA) is responsible for supporting the HR and administrative function of Nonviolent Peaceforce Iraq’s (NPIQ) operational programme.

KEY RESPONSIBILITIES

Commitment to NP Principles:

• Demonstrate a commitment to NP’s mandate and principles
• Maintain a positive image of the organization full time while communicating with external actors, staff or operating in the field.

Personnel Management:

• Ensure personnel files are complete and assure adherence to highest level of confidentiality.
• Track staff contracts and performance management timeline.
• Ensure timely submission of monthly timesheets.
• Assist with annual leave and R&R planning.
• Assist HR and Administration Manager with general support to HR functions.
• Manage Service Agreements and payments.
• Make regular visits to field teams to provide on-site HR support.

Recruitment:

• Manage and participate in the recruitment process as appropriate, which may include assisting line managers with short-listing, participating in interviews if needed and carrying out reference checks.
• Vacancy posting internally and externally as appropriate, if needed.
• Liaison with potential candidates and assemble required documentation.
• Lead on HR induction process for new staff.

Administration:

• Liaise with lawyers to assist with visa and residency procedures for expat staff and visitors as required.
• Provide general support to other departments as requested by Line Manager
• Any other task as reasonably requested by line manager.

QUALIFICATIONS AND COMPETENCIES:

Education, Knowledge and Experience

• Minimum 1-year experience in working as an HR and Admin Assistant, preferably with an international NGO.
• University degree in Business Management or a relevant field.

Skills

• Possession of independent Judgment/Analytical skills
• Ability to set priorities and solve problems
• Ability to communicate effectively with individuals and work within a team
• Solutions focused, creative problem solver
• Ability to adjust to difficult and sometimes insecure working circumstances
• Fluency in Kurdish with excellent level of written and spoken English and Arabic languages
• Proficiency in Microsoft Office, especially Word, Excel and Outlook email

SPECIAL NOTICE

Nonviolent Peaceforce is committed to achieving gender balance in its staff at all levels. Female candidates are strongly encouraged to apply for this position. All qualified applicants, regardless of their gender, race, disability, sexual orientation, or age, are strongly encouraged to apply as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

Nonviolent Peaceforce acknowledges the duty of care to safeguard and promote the welfare of employees, contractors, volunteers, interns, beneficiaries and other stakeholders and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice in the Humanitarian and Development sector.

All qualified applicants regardless of their gender, race, disability, sexual orientation, or age, will be considered for this opportunity.