HR and Admin Officer At INTERNATIONAL HUMANITARIAN RELIEF

Background:

International Humanitarian Relief (IHR): is a non-governmental, non-profit, and non-political humanitarian organization founded and Registered in Turkey, Registration # 34-220-153, Registration Date: 01.02.2016, It is committed to providing humanitarian aid to affected and disadvantaged individuals as well as empowering local communities through implementing long-term projects and finding durable solutions.

IHR Webpage: https://www.ihrelief.org/en/

Job Summary:

Under the supervision of HR Manager, the HR & Admin Officer will work within the overall IHR structure, committed to provide reliable and compliant Manager and support to program activities in Turkey. HR & Admin Officer will ensure that all project personnel activities are handled in accordance with IHR policies.

Job Responsibilities:

General Human Resources tasks

• Advice and assist management and employees in Human Resources related issues and concerns.
• Review Human Resources processes and suggests improvements to HR Management

Recruitment

• Implement recruitment policies, procedures, and tools to ensure an equitable, fair, transparent, efficient, and accountable recruitment process across all IHR offices.
• Provide expertise to the staff involved in the recruitment process on carrying out the process properly with the aim of recruiting professionals and people with potentials to be developed.
• Update and share the recruitment tracker on weekly basis with the management.
• Suggest amendments/changes wherever needed in the Recruitment Guidelines to HR Manager.

Staff Induction/onboarding

• Ensure implementation of staff induction and onboarding for all newly recruited/arrived staff.
• Collaborate with other departments to ensure that pre-established briefings for newly recruited/arrived staff are properly done in due time.
• Ensure that all newly recruited/arrived staff receives a briefing agenda upon recruitment/arrival and that they are properly briefed and receive all the due information according to the established procedures & standard briefing content.
• Assist in inducting training on Code of Conduct, Confidentiality, Conflict of Interest, and other policies. as needed.
• Monitor the quality and impact of briefing and induction processes, collect data, and suggest improvements to HR manager.
• Ensure the record of each new employee is registered in the IHR system.

Staff Well-being, Training, and Development

• Contribute to the development and implementation of a training policy to respond to the needs identified among the staff.
• Contribute to the identification of training options at alocal level.
• Support to all managers on implementing Performance evaluation systems (tools, methods, setting up of objectives, action plan follow-ups, and best practices);
• Ensure all performance appraisals are submitted on a timely basis; tracked and filed in the respective personnel files.
• Ensure implementation of well-being plan; plan and conduct staff well-bring activities in coordination with the staff wellbeing committee activities.

Personnel files

• Ensure an efficient filing system (physical and electronic files) of all administrative files, ensuring strict confidentiality of employees’ personal files and other administrative private documents.
• Ensure that all national staff has an up-to-date relevant job description.

Other

• Any other task assigned by the line manager/supervisor.

Note: the above are key responsibilities. Other responsibilities may be appointed to this position in accordance with the employment plan in the institution as well as HR department.

Personal skills

Highly organized. Good skills at prioritizing tasks. Excellent interpersonal skills and relationship-building skills with the ability to interact well with people of all backgrounds. Enthusiastic, flexible about working long hours, and keen to work hard to achieve the objectives of the program.

Experience Required

• 3 years of relevant experience in Human Resources management, administration, change management, and/or organizational development
• Knowledge about Labor Law and legal regulations in Turkey
• Understanding payroll processing
• Excellent skill in MS Word, Excel, and PowerPoint
• Experience using an online system for recruitments
• Advanced English proficiency
• Fluent in both written and spoken English and Arabic/ Plus Turkish.

Education Requirements

University degree in Human Resource Management, Business, or Social Science Degree specializing in Human Resources or equivalent professional qualification