HR Assistant At GOAL

General Description of the Programme:

GOAL an International Humanitarian Organisation has had a presence in Turkey since 2013 and has been contributing to the migrant response since 2016 with a focus on responding to needs in health service delivery, social safety nets and the protection of vulnerable and marginalised migrants in southern Turkey.

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL in Turkey:

GOAL has been implementing programmes in Turkey since 2016 and has an open-ended registration to operate in the country. In addition to over 85 dedicated program staff members based in our field offices in Mersin, Adana, Hatay, Gaziantep and Şanlıurfa, GOAL Turkey also benefits from administrative and operational supports provided by GOAL Syria Response Programme’s Turkey-based staff members in Ankara and Hatay.

GOAL Turkey benefits from strong relationships with key stakeholders within the country’s national refugee response framework and has established trust within targeted communities. Our contribution to the national refugee response in Turkey has focused on addressing gaps and responding to identified protection needs and livelihood needs/issues of vulnerable and marginalized refugees in southern Turkey. In 2020, GOAL reached over 25,000 refugees with targeted protection support activities.

GOAL is currently implementing two projects (ECHO funded LINK and PRM funded GREEN) in Turkey. The LINK program targets refugees from nomadic / semi-nomadic backgrounds and those engaged in seasonal agricultural labour. LINK has been designed to address and mitigate protection concerns of the vulnerable / marginalized refugees through provision of critical information and raising their awareness on their rights, obligations and services available in Turkey, by sensitization/advocacy (targeting key stakeholders and service providers, etc.) activities, and Individual Protection Assistance (IPA) services to enable highly vulnerable refugees to access to basic, social and protective services available under the provisions of Temporary and International Protection regulations in Turkey. The Green program aims to improve the socioeconomic inclusion, resilience and self-sufficiency of highly vulnerable/excluded women and girls from host and refugee communities (Syrians as well as those living in program locations under the international protection regulation) including nomadic communities and seasonal agriculture workers from both communities through integrated and market driven livelihood opportunities and protection services (outreach, drop-in social support centres, information provision and awareness raising; and provision of special needs and individual protection assistance services) including case management (CM)/coaching services for language and vocational skills trainees and vocational skills trainings on greenhouse production and agriculture, establishment of a greenhouse complex and a women cooperative.

Job purpose:

Reporting to the HR Manager, the HR Assistant will be responsible for providing support to the HR Manager for Turkey program and to other managerial staff in GOAL Turkey program offices. This position demands excellent HR knowledge and strong organisational skills and ability to report accurately. The HR Assistant performs a wide range of duties including some of the following:

Key Duties

• Supporting the HR Manager for the day to day running of the base HR
• Maintain the HR Department’s filing system and ensure that all personnel files are up to date and complete
• Provide reports to the HR Manager on a regular basis to agreed format.

Contracts

• Ensure all staff have up to date contracts.
• Ensure all staff whose contracts are not going to be renewed are informed at least according to contract notice period prior to the end of their current contract.
• Ensure staff whose contracts are to be renewed are informed in writing prior to the end of their current contract.
• Ensure all contract terminations are appropriately documented and all owed monies are paid to the departing staff member.

Leave

• Maintain leave plan for all local staff and update monthly
• In consultation with line managers, ensure that there is cover for staff going on leave
• Keep paper and soft copies of all approved leave requests.

Other Duties

• Keep track of issues relevant to HR such as the introduction of new policies
• Ensure HR Manager is informed about any HR issues
• Ensure all staff have a valid ID card

Requirements (essential)

• Turkish citizenship.
• A Bachelor’s degree
• At least 1 year of experience in Human resources, administration, or a similar role. Experience in working with NGO or INGO is asset.
• Fluent Turkish and English Language skills both written and spoken, knowledge of Arabic an advantage.
• Excellent analytical/problem-solving skills and detail orientation
• Staff management experience and good inter-personnel skills
• Excellent IT Skills
• Enthusiastic and keen to work hard to achieve the objectives of the organization.
• Diplomatic with a strong communication skills

Requirements (desired)

• Experience in working with INGO an advantage.
• Demonstrated understanding of and experience with policies, protocols, and procedures of international NGO’s and donor agencies
• Arabic speaking and writing skills are highly desirable.
• Proven reporting skills
• Excellent analytical/problem-solving skills and detail orientation
• Advanced skills on Microsoft productivity programmes (i.e. Excel) is desirable.
• Creative and open to learning.

“Please note that GOAL does not charge a fee of any kind or any other financial obligation at any stage of its recruitment process (application, interview, processing, training, induction) or other fees, or request information on applicants’ bank accounts. GOAL does not work with intermediary institutions and individuals or employment agencies during the recruitment process. If any fee or payment is requested from you at the application or any stage of the recruitment process, please do not respond.”

GOAL’ün, işe alım sürecinin (başvuru, başvuruların işlenmesi, mülakat, eğitim, oryantasyon) hiç bir aşamasında hiç bir şekilde ücret talep etmediğini, başvuru sahibine herhangi bir finansal yükümlülük yüklemediğini ya da başvuru sahibine ait banka bilgilerini talep etmediğini unutmayınız. GOAL işe alım süreci boyunca hiç bir aracı kurum ya da kuruluş yahut istihdam bürosuyla çalışmamaktadır. Eğer başvuru sırasında ya da işe alım sürecinin herhangi bir aşamasında sizden herhangi bir ücret ya da ödeme talep edilirse lütfen yanıt vermeyiniz.

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behavior of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

Thank you.