HR Assistant At GOAL

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

Job purpose:

The HR Assistant will be responsible for providing support to the HR team in coordination with the line manager. This position will focus on the operational side of HR, including but not limited to filing, insurance, leaves management, and any administrative support needed within the HR department, that might be requested to support recruitment.

Duties, objectives and competencies

• Maintain the HR Department’s filing system (soft and hard copies) and ensure that all personnel files are up to date and complete.
• Maintain up-to-date staff database.
• Support with general audit requests related to staff documents as assigned.
• To facilitate preparation and issuance of the experience, employment, salary proof, and commitment letter/s for GOAl Staff
• Provide administrative support in arranging events, meetings, etc.
• Collect Jordan-based staff (National and International) and timesheets and ensure correct allocation and information are reflected.
• Follow up on updating data on the leaves management system and create reports when needed.
• Support with contract renewals and updating contract tracker.
• Support with the offboarding process administratively, the exit checklist is maintained, and all support documents are documented in a timely manner.
• In coordination with line manager support with administrative requirements for recruitment processes.
• Any other assigned task

Requirements (essential)

• Bachelor’s degree in business administration or any relevant field
• Minimum one and maximum three years of HR experience.
• Good knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Good oral and written communication skills
• Good English and Arabic language
• One year of NGO experience in a relevant role (HR, Admin)
• General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

Thank you.