HR Field Officer At Ghiras Al-Nahda

General Description of the Organization:

Ghiras Al-Nahda is a Non-profit Non-governmental humanitarian organization working to empower people through fulfilling their basic needs and seeking to improve community stability and resilience.

Job purpose:

The HR field Officer is responsible for all HR functions including Capacity building, payroll, employees relation, and employees files

Duties & Objectives:

• Recruitment:
  • Maintaining job descriptions and person specifications, preparing job adverts, checking application forms, participating in longlisting, written test, interviewing and selecting candidates
  • Coordinating Job offers, reference checks, and security checks for selected candidates and sending regret letters for unselected candidates
  • Prepare and update the databases used in the process such as the recruitment tracker and vacancies databases
  • Archiving the process files as required
• Induction and onboarding:
  • Provide induction training/orientation to the new staff within 2 weeks of their joining.
  • Ensure the new employees are signing the needed documents such as the code of conduct and key policies and that they are submitting the needed personal documents such as IDs and Photos …etc.
  • Ensure that all new staff are being evaluated after their probation period ends
  • Archiving the process files as required
• Capacity Building:
  • Actively participate in capacity-building activities such as conducting and facilitating house training as required
  • Receive, and archive all training requests and training materials for internal and external training
  • Prepare and update the databases used in the process such as training trackers and training analysis
  • Archiving the process files as required
• Performance evaluation:
  • Coordinate the performance evaluation time frame and notify all staff on the process annual schedule
  • Maintain, archive all performance files, and ensure all files are well communicated and signed
  • Prepare and update the databases used in the process
  • Archiving the process files as required
• Contract Administrating and Payroll:
  • Prepare the monthly payroll and timesheets
  • Prepare, maintain, and archive all contracts and their amendments and all related annexes properly as required by the archiving system
  • Ensure that the contracts amendments are being reflected on the monthly payroll
  • Archiving the process files as required
• HR administration:
  • Distribute the IDs on staff and maintain the IDs records, request IDs of new staff, and receive the IDs from terminated staff and when the IDs are expired
  • Be involved in policies development
  • Send all grievance communication from staff to relevant units that can address their issues and deliver the received feedback as instructed
  • Follow the attendance system including the leaves forms and trackers and address all staff inquiries in this regard
  • Maintain proper updates, follow-up, and coordination on the archiving system specifically the personnel files
  • Communicate and inform all staff on the policy updates and changes, and explain all staff inquiries in this regard

Qualifications:

• A Bachelor’s university degree or equivalent qualification, minimum bachelor’s degree level in a related field, Human resources an advantage.
• At least 2 years of relevant experience in HR.
• Good English language skills (spoken, written, and reading)
• Excellent teamwork, inter-personnel, and communication skills
• Proficient in Microsoft Office, including Excel, Word, and PowerPoint
• Ability to work in a demanding self-supervisory, multi-task environment within clear timelines.
• Strong interpersonal, and cooperative working skills.
• Excellent verbal and written communication skills.
• Ability and willingness to maintain confidentiality.
• High attention to detail and a high level of accuracy and Strong organizational skills