INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Job Title: HR Generalist
Code: SR-00-2018
Duty station: Roma HQ
Starting date: 02/10/2021
Contract duration: 12 months
Reporting to: HR Administration Coordinator
Supervision of:
Dependents:
General context of the project
HR Administration’s Team **
General purpose of the position
The HR Generalist will run the daily administrative functions of the HR Department, including salary administration procedures, benefits, and leave, and will guarantee the compliance with Organization policies and practices
Main responsibilities and tasks
o Prepare employment contracts in respect of the legal requirements.
o Manage communication with the different Public Offices (i.e. Anpal, Inps, Inail).
o Collaborate with the HR Administration Coordinator to guarantee the respect of the Labour Law and the 2nd Degree agreement in the management of the Head Quarters human resources and expatriates.
o Archive the employment contracts of the HQ and International Staff.
o Support the HQ and International Staff for the administrative aspects and inform them about the legal and fiscal aspects of the contracts.
o Facilitates and support the missions during the audits for administrative issues in coordination with Finance Department for International Staff issues.
o Conduct background and employee eligibility checks.
o Perform routine tasks required to run HR administration programs (IMP System and ADP System).
o Maintains compliance with Italian employment laws and regulations, INTERSOS policies and recommended best practices.
o Support HR Administration Coordinator in the review of policies and practices in coordination with HR Director.
o Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources and employment law.
o Perform other duties as assigned.
o Check and follow up on the correct and timing uploading on IMP of the documents required for the contract preparation.
o Encourages INTERSOS Culture and Values.
Required profile and experience
Education
o Bachelor’s degree in law, Human Resources or equivalent degree required.
Professional Experience
o At least three years of experience
o ADP System knowledge is a plus.
o French language is a plus.
o Knowledge of the Labour law for NGOs is a plus
Professional Requirements
o ADP System knowledge is a plus.
o Knowledge of the Labour law for NGOs is a plus
o Knowledge of Italian Labour law, disciplinary management, and dismissal procedures.
o Knowledge of employment-related laws and regulations.· Proficient with Microsoft Office Suite or related software.
Languages
o Fluent English and Italian
o French language is a plus.
Personal Requirements
o Excellent verbal and written communication skills.
o Excellent organizational skills and attention to detail.
o Good analytical and problem-solving skills
o Ability to prioritize tasks and to delegate them when appropriate.
o Ability to act with integrity, professionalism, and confidentiality.
o Good interpersonal skills.
o Enthusiasm and capacity of being a team player able to create a positive work environment.
o Passion for innovative HR solutions and process improvement
o Orientation with a demonstrated desire to exceed expectations.
o Ability to dive deep and develop innovative ideas for process challenges.
How to apply
HOW TO APPLY:
Interested candidates are invited to apply following the link below: https://www.intersos.org/posizioni-aperte/italia/#intersosorg-vacancies-italy/vacancy-details/611264edbb3ece0021dab47b/
Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “**Platform issue** – SR-00-2018 – Position”.**
Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.