Job Highlights

2 days Work From Home
HMO
Full Time Employment

Job Description

Position: Human Resources Manager

JOB LEVEL:

Manager Level 1 (M1)

Location: based in Cebu with travels around the country if needed, mainly Cavite and Leyte where projects are ongoing.

Reporting to:

Country Director

Coordination:

With all the managers W&L Philippines & TPA

Program Manager PM), Water & Life Philippines

Program Manager (PM), Tubig Pag-asa Inc.

Permanent member of the Executive Committee

Job summary:

Under the guidance of the Country Director the HR Manager will be responsible for the management of the day-to-day operations of the organizations to ensure employees are working towards common goals and objectives. S/He will develop the HR policies in accordance with the labor regulations in the country and ensure they match with the specificities and needs of the organizations.

Tasks & responsibilities:

1. HR strategy and budgets

Participates to 3-year Philippines Strategic Plan elaboration
Elaborates and implements the annual Action Plan accordingly
Elaborate and monitor the HR budgets and expenses
Provides detailed reports on labor costs and overall HR-related costs and suggests solutions to better monitor and control expenses
Prepares HR monthly budget
Leads the local component for any HR projects (JD new template, implementation of HRIS…)

2. Recruitments

Prepares yearly manpower planning together with the heads of the departments
Assesses the human resources in quantity and quality and provide recommendations
Ensures the optimization of the HR organization and updates the organization charts
Ensures that all policies related to recruitment are well implemented, including Onboarding
Reviews job descriptions for advertisements of vacant positions
Leads the recruitment process for Manager level 1 and up
Reviews the hiring documents and pre-employment requirements prior deployment

3. Compensation and Benefits

Participate to the definition or adjustment of the salary scale, based on the existing remuneration levels and wages paid by other organizations in the country, homogenize the allowances policy and gives the necessary support to its implementation.
Ensure an accurate and timely management regarding human resources such as staff presence and leave follow up, payroll and salary payment including benefits.
Prepare wages and pay slips: Reviews every two-week the wages for validation and payment.
Reviews the social charges on every required period.
Computes the last paycheck as contract ending or staff leaving.
Prepares 13th month pay disbursed every May (1st half) and December (2nd half)
Reviews the health insurance program annually

4. HR advising

Maintain the implementation of procedures and features or adaptions in the HR manual in accordance with the Filipino legal framework (including fiscal aspects) and updates the internal regulation to enhance the workflow of the organizations.
Handle personnel issues relating to staff conflicts, absenteeism, performance issues, etc. in compliance of the HR manual.
Provide advice and recommendations on disciplinary actions.
Conduct exit interviews and make sure Offboarding is properly implemented.
Ensure good relationship and networking with the local authorities and administrative authorities

5. Skills management

Monitors and participates to annual evaluations appraisals to ensure a smooth annual appraisals campaign
Facilitates internal promotion of employees.
Organizes and leads People reviews.
Identify training and development opportunities in coordination with managers.
Organize staff training sessions, workshops and activities.
Process employee requests for outside training while complying with policies and procedures.
Provide basic counselling to staff who have performance related obstacles.
Access funding for training and write proposals.
Promote workplace safety.

6. HR Admin

· Ensure Health insurance monitoring and implementation

· Manage the office contracts (consultants)

· Handle work permit and VISA administration of the expatriates.

· Prepare and develop any documents requested by the Filipino authorities.

Update the common tools with HQ and Bangladesh

7. Team management

Manages the HR Officer/s to ensure smooth daily HR operations
Evaluate team members
Build the teams personal development plans and ensure their implementation
Ensure that the team complies with internal procedures and the Eau et Vie Charter
Communicate general and strategic information of TPA and W&L in an appropriate way
Ensure smooth communication between the team members and the departments
Train employees based on his personal skills

8. IT Management

· Manages the DE Officer in any IT related concerns such as approval of purchase laptops and monitoring of equipment inventory.

Requirements:

Education: Graduate in BS Psychology, Human Resource Development or any related course

Experience: 5 years of HR experience and at least 3 years of HR management or supervisory experience. Experience working in INGOs or international companies is an advantage.

Skills:

· Proven computer skills (MS Word, Excel, HR software (experience as Admin welcomed))

· Proficient in both spoken and written English (French is an asset)

· Team building skills, problem solving skills, counselling skills

· Effective written communications skills including the ability to prepare reports, policies and procedures in English.

· Time management skills

· Effective verbal and listening communications skills

· Intercultural sensitivity and will to train team members on that

· Abilities to work remotely

Qualities:

· Social work minded

· Autonomy