HR Manager – Poland At INTERSOS

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: HR Manager

Code: SR-14-2484

Duty station: Poland

Starting date: 25/07/2022

Contract duration: 2 months + 4 months renewable

Reporting to: Regional HR Coordinator

Supervision of: na

Dependents: Non-family duty station

General context of the project The war broke out in Ukraine in march 2022. Since than millions of people have fled to the neighbour countries raising a big concern on how to managed such an immense flux of people. In order to support the refugees, INTERSOS is setting up an emergency response operation in Ukraine and Poland.

General purpose of the position

• Work with the technical support of the Regional HR Coordinator for the management of the National Staffs (policies/strategies, rules and tools).
• Is responsible for the design, regular update and implementation of the National Staffs Internal Regulations.
• Support the mission staffs (National and International) with team management responsibilities in the application of Internal Regulations.

Main responsibilities and tasks

Planning

• Design, implement and update the National Staffs Internal Regulations in line with INTERSOS standards and with the local Labour Law
• Develop a standardized Induction programme for national staff
• Design and implement the salary grid. Update the grid on regular basis with the support of the HR Coordinator
• In coordination with the mission Sectorial Coordinators (e.g. Head of Mission, Country Finance Officer, Log coordinator, Project Manager) design and update the mission organizational charts (for both National and International staffs) and the national staff Job Descriptions. Guarantee standardization across the mission
• Follow up on local training opportunities for the National Staffs and shares information/coordinates with the Project Managers or any other relevant team member. Support in the identification of possible training needs

Implementation and Monitoring

• Monitor and guarantee the implementation of the Internal Regulations
• Keep track of the training taken by the National Staffs
• Guarantee that all personnel dossiers are kept in order and updated (e.g. contract of employment, contract’s amendment, CV, national id, pictures, disciplinary measures, leave requests and justifications resignation letters)
• Coordinate local recruitments (e.g.: prepares the Job Vacancies, checks the received applications and participates in the shortlisting, participates in interviews and oversees the whole selection process)
• Support all team members with team management responsibilities when dealing with disciplinary measures
• Support the Coordinators in the evaluation process and guarantees that all National staffs are properly and regularly evaluated. Make sure evaluations are properly archived
• Regularly verifies the implementation of the Internal Regulations
• Support the Country Finance Coordinator in making sure that the payslips correctly includes what is foreseen in terms of remuneration by the salary grid
• Support the Head of Mission and Hr Coordinator in the implementation and follow-up of the international Staffs administrative aspects (leaves, R&R, House Allowance, Family Benefits, Staff Separation Clearance Checklist, Flight Booking)
• Write and share regular ad-hoc reports of his/her own work and HR monthly report through IMP

Representation

• Make sure the Internal Regulations is validated by INTERSOS legal advisor and by the local Labour Office
• Liaise with the local legal advisor and with the labour office on the HR matters

Required profile and experience

Education: Degree in HR or related studies

Professional Experience: Working experience of at least two years in HR and administration

Professional Requirements

• People management
• Commitment

Languages

• English
• Local language desirable

Personal Requirements

• Flexibility
• Results oriented
• Teamwork