HR Officer At Oxfam

Oxfam is a global movement of people working together to end the injustice of poverty.

The Role

We are looking for HR Officer D2 based in Eastern Hub, to support and implement, whilst also efficiently and actively executing the full range of Human Resources tools to support the delivery of programme outcomes.

Recruitment, Induction, and Contracts Management

  • Coordinate and facilitate delivery of timely recruitment and selection processes
  • Ensure completeness of all recruitment documentation (from staff requisition to filed signed contracts and contract amendments).
  • Coordinate and facilitate all on boarding processes and have signed completed schedule filed for reference. This include ensure new staff undertake all mandatory courses. Welcome new and transferred employees ensuring that they have the tools and knowledge needed to perform their job properly and get engaged within the Organization, Assuring the proper arrangements of new staff equipment’s (ID, laptop, phone …Where applicable)
  • Timely coordination with the HR Manager in terms of contract extension, end of contract notice and new contracts.
  • Track and monitor with the HR manager in terms of contract extension, end of contract notice and new contracts
  • Prepare and issue service contracts and volunteer agreements in line with required approvals AM/CHRM

Benefits and Compensation

  • Ensure applicable reward policies (R&R, TOIL, HTW etc) are communicated to all staff.
  • Timely processing monthly payroll changes and submit the same to the payroll focal point
  • Advice and participate in benchmark processes with purpose of maintaining adequate, affordable and attractive reward package.
  • Ensure all staff in your respective location have all details related to Social security payments

Performance Management

  • Coordinate and facilitate Let’s Talk processes to ensure each staff has agreed annual performance objectives with clear deliverables, clear success measures, and Learning development.
  • Review all completed Performance review and develop Training Program based on the feedback
  • Make follow up on performance related gaps as reported from the Let’s Talk sessions in coordination with the CHRM and PM.
  • Provide periodic orientation session to staff so as to understand application of various forms of Let’s Talk and how this is linked to JPs and approved COP
  • Ensure timely probation appraisal and implement required action.

HR Data Management and Reports

  • Timely updating of GOLD in accordance with OGB standards. Ensure data entered into the system is 100%.
  • Monthly updating of Organogram to reflect Payroll and GOLD system data.
  • Updating of Physical file and ensure all required documents are in the hard copy file and in the GOLD system.
  • Prepare monthly HR reports by 5th of each month, this will include Staff List Tracker, Let’s Talk Tracker, Filed Audit Tracker, Leave Tracker, Timesheet Tracker,
  • Maintain a file containing job descriptions, staff employment contracts and other relevant documents, based on guidance provided by the HR Manager and required by Law.

Policies Implementation and Compliance

  • Awareness creation for Code of Conduct and all 17 policies attached to it. Conduct periodic refresher
  • Ensure application of staff handbook in decision making to enable consistency, fairness, equality and openness.
  • Communicate need for change to any locally developed policy to the Country HR Manager
  • Implementation of HR minimum Standards as per the guidance provided by the Country HR Manager from time to time.

Employee Relations Matters

  • In Coordination with the Country HR Manager and Programme Manage manage employee relations disputes, complaints and conflicts in a professional manner with the aim of empowering employees and supervisors to have the necessary tools, resources and knowledge to resolve conflicts in a positive reinforcement manner
  • Through weekly team meetings remind staff on teamwork, grievances resolution and values of Oxfam
  • Report all Employee Relations Matters to the Country HR Manager or through whistleblowing channels.

Staff Development, Succession Plans, and Exit Management

  • Coordinate all training and development needs, succession planning and talent management, morale and motivation building, culture and attitudinal development.
  • Lead exit management process to ensure seamless and smooth transition for departing employees.
  • Conduct exit interviews with exiting staff, generate exit reports, analyse the gaps and share outputs with HR manager and other stakeholders and suggest improvement plans.
  • Management of organisational culture as per the Oxfam Values, report any matter contravene with Oxfam values and Policies

What we are looking for

Essential Criteria:

Master’s degree in a HR/significant relevant year of experience at this level with international Agencies or NGO’s

At least 3-5 years’ experience in a similar role in the sector

Ability to be flexible and travel at short notice up to 2 weeks in any one travel

Well-developed interpersonal and team skills and proven ability to be flexible in demanding situations

Competency in use of relevant technology systems (MS Office suite, HRIS)

Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, beneficiaries, and other stakeholders

Commitment to humanitarian principles and action

Commitment to Oxfam’s equal opportunity and gender policies

Flexibility & adaptability

Able to work under pressure and in insecure areas

Fluency in Arabic and English (written and verbal)

Right to work in Syria

We offer

This role will give you an opportunity to make a difference , to act as key contributor to Human Resources, to work with a group of passionate people that are specialists in their fields, training and development, offers fair pay and competitive benefits package.

Flexfam

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a partially home-based role or job share.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to apply

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.

As part of your online application, please upload your up to date CV and respond to three key questions related to your experience in Human Resources. Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

  • We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
  • We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
  • We want and need everyone, and that means we need you.

In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.

How to apply

Please apply here: https://jobs.oxfam.org.uk/vacancy/hr-officer-int8600/17366/description/

Job details

Share this job

Contact Us

Maiduguri Borno State Nigeria

Available Jobs