HR Specialist At United Peace Organization

Brief Background:

UPO is an equal opportunity employer and considers all job applicants on the basis of merit without regard to race, national or tribal origin, sex, religion, political, sexual preference, marital status, or physical disability that does not unable the person to perform the duties, or any other form of discrimination.

UPO have received funding from multiple donors and is currently implementing many projects in North, South, East and Central Darfur States. The rapid growth in UPO program has necessitated the organization to carry out a significant restructuring of its workforce including recruitment of new staff in numerous positions created to improve service delivery to the beneficiaries.

UPO seeks to contract a competent, well-organized individual recruitment specialist to support the organization in screening, interviewing and placing potentially qualified candidates to fill vacant position within the organization based on the already advertised positions. The individual will as well keep up to date on local hiring laws and regulations.

Objectives of the assignment:

The objective of this assignment is to design a standard recruitment tools such as shortlist forms, interview question, answer/grading guides, interview schedules, and will carry out actual selection of suitable individuals to be contracted for implementation of UPO programmes as project staff.

Key Tasks:

1. Lead the HR day-to-day operation across the organization including for the field offices.
2. Organigram restructuring: The consultant to review the current UPO organization chart and structure, including clear reporting line and deputization process. Restructuring of the current chart is needed to absorb the ongoing recruitment
3. Recruitment: The contractor will put in place a screening process that is objective and more importantly, will be able to filter out the best applicants to be considered for further round of selection at field level. The contractor will clearly outline the entire step by step process required for selection; will lay out the pre-tests to be conducted and the interview system. The contractor will propose a method by which final decision on the selected candidate be taken and system by which the selected candidate will be informed.
4. Provide staff induction on UPO policies including HR, and other policies
5. Develop Capacity building Plan and implement. Develop a capacity building plan including mandatory trainings, hire relevant consultant/trainers to provide the training to the selected team.
6. Performance and appraisal management: develop appropriate tools for performance management and appraisal approach.
7. Proper filling system: establish filling system and files for the whole staff of UPO both field and Khartoum.
8. Compensation package, grade incentives and reward to employee: The consultant has to suggest remunerations structure for various positions based on national laws and regulations and professional qualification of the candidate being considered for a position with UPO.

5. Specific Tasks and Timeline:

The total duration of the assignment will be for a period of maximum 3 months, starting from 14th of June 2024,. The detailed work plan to be developed by the consultant according the attached template.

6. Deliverables:

The below listed deliverables are expected from the consultant:

1. Recruitment and on boarding (new staff) and address any other recruitment needs for the organization
2. Provide orientation and induction for all policies of the organization for the staff
3. Comprehensive salary packages, incentive and reward policy developed
4. Automated HR system installed and functional
5. Up-to date staff data and files recorded.
6. Final revised structure is made to absorb the recruitment.
7. Capacity building support provided to the team.
8. Clear handbook is prepared and available for the all the staff.
9. Daily needs and issues are addressed, supports and advice is provided to the relevant department. ( staff attendance, policy compliance, salaries, dues, leaves