Hub Finance Manager /Amman (Nationals Only) At Handicap International – Humanity & Inclusion

Position: Hub Finance Manager

Duty station/Hub/ Field: Amman/North West Syria Hub

Closing date: *20/05/2023***

Humanity & Inclusion is an equal opportunity employer and strongly encourages women and persons with disability to apply.

PRESENTATION OF Humanity and Inclusion

Humanity & Inclusion (HI) is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Humanity & Inclusion is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.

For more details on the association: http://www.hi.org/

MISSION CONTEXT

The Syrian crisis is the greatest humanitarian crisis of the last 20 years. According to the latest UN figures, about 13.5 million people are currently affected by the crisis in Syria, including about 6.5 million IDPs, while over 4 million Syrians have sought refuge in neighbouring countries or in Europe. The current humanitarian response only provides a patchy and partial coverage of the growing humanitarian needs. Five years after the beginning of the crisis, the number of injured persons in Syria keeps rising, with a severe lack of rehabilitative care and psychosocial support. In hard-to-reach areas and/or areas of new displacement, local populations and IDPs are in need of emergency assistance in terms of food, household essential items, and other basic needs. The inclusion of the most vulnerable, including persons with disabilities, in the humanitarian response remains a major concern.

HI is managing a remote humanitarian program from three hubs in Jordan, Lebanon and Turkey, along four main pillars:

  1. Support to health partners (hospitals, care houses, rehabilitation centers, local NGOs) for the provision of comprehensive rehabilitation services (physical rehabilitation, psychosocial support and/or prosthetics and orthotics) through training, technical supervisions and donations of rehabilitation material and/or equipment;
  2. Provision of basic needs kits – Food baskets, Household Essential Items and Hygiene kits – in one-shot distributions to people who experience a sudden degradation of their living conditions due to renewed conflict, displacement and/or exclusion from humanitarian assistance;
  3. Education to the risks and effects caused by conventional weapons (including mines, Explosive Remnants of War and Small Arms Light Weapons) and urgent marking of hazardous areas;
  4. Training and technical support to other humanitarian actors on the inclusion of persons with disabilities and other vulnerable persons in the humanitarian response.

The current intervention is based on a mix of remote management of national teams and remote partnerships with local structures and organisations. HI has implemented some direct management programs in the past and is looking for ways to launch more in the coming months.

OBJECTIVES OF THE POSITION

Under the management of the Country Finance Manager, the Hub Finance Manager will ensure the timely and proper management of administrative related activities, including control on expenses and budget and respect of financial/accounting procedures.

HIERARCHICAL & FUNCTIONAL LINKS:

  • Line manager: Country Finance Manager
  • Line manager+1: Country Director
  • Dotted manager Hub Manager
  • Team Managed: Finance Officer, Accountant and Admin. Officer
  • Coordination with Project Managers, Support Managers and partners

MAIN RESPONSABILITIES

Responsibility 1: Ensures financial and budget management

  • Supervises the drafting of budgets and verifies that HI’s funds are being used in an optimal manner in his area of responsibility.
  • Ensures the accuracy and updating of financial information and coordinates the process of reporting and compiling financial information in accordance with the financial calendar.
  • Produces the summary notes necessary for financial management and identifies risks. Supports budget holders with their financial steering.
  • Analyses the financial aspects of partnership agreements and checks the accuracy and conformity of partners’ accounts and documentation before payment.

Responsibility 2: Ensures accounts management

  • Is the focal person on accounting issues.
  • Ensures the accuracy and updating of accounts information and coordinates the process of reporting and compiling accounts information in accordance with the financial calendar.
  • Directs the development of all accounting processes under his or her responsibility, ensuring their compliance with the accounting reference framework (procedures, tools) and their incorporation into of the accounting information system (IS).
  • Consolidates, checks and validates all entries and documents for the monthly and annual closing of accounts, in particular bank reconciliations, justification of payable and receivable accounts and monitoring of fixed assets.
  • Ensures that applications for Value Added Tax (VAT) exemptions are filed and checks the declarations submitted to the authorities.  Represents HI externally with the Statutory Auditors and/or the authorities in charge of accounting and tax matters.
  • Ensures implementation of and compliance with procedure for archiving supporting documents, in particular by ensuring the quality of paper and digital supporting documents, and sends supporting documents (paper and digital format) to their final storage locations.  Provides the supporting documents asked for by internal or external auditors.

Responsibility 3: Ensures the financial management of institutional funding in compliance with “donor” guidelines and contractual obligations

  • Directs the drafting of funding proposals for institutional donors and the construction of funding schedules:

o Supervises and accompanies the drafting of funding proposals and optimises the funding schedules (coverage of office and support costs); compiles and coordinates multi-programme proposals when the programme is the lead.

o Examines, alerts to and even negotiates the conditions of funding agreements before they are signed (payment dates and methods and financial reports, methods of justification of expenditure, exchange rates, audits , etc.). Ensures that these obligations are realistic and compatible with HI procedures

  • Controls the monitoring of expenditure against funding and reports to the budget holders. Monitors consumption rates, issues alerts in the event of a risk of non-compliance with the flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.
  • Supervises and coordinates the production and quality of financial reports for donors by checking compliance with donor guidelines.
  • Ensures that donor payments are made or reminders sent and that line and functional managers are informed of delays in payments  Ensures that information concerning donor contracts is entered in the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.  Coordinates responses to requests from internal and external auditors and ensures the successful conclusion of audits, defining any corrective actions to be implemented.

Responsibility 4: Ensures cash-flow management.

  • Is the focal person on cash-flow issues.
  • Examines, formalises and optimises requests for funds in order to ensure the availability of cash in cash boxes and bank accounts and meet the financial needs of the mission. Assists project managers in defining their cash-flow requirements.
  • Ensures the provisioning of cash boxes, contributes to bank reconciliation operations, carries out cash box/safe inventories for monthly and annual closings.
  • Provides any documents relating to cash management requested by internal and external auditors, as well as the documents required to meet banking compliance requirements within his or her area of responsibility.
  • Evaluates and provides means of payment adapted to the needs of the mission and ensures compliance with payment rules according to the defined thresholds.
  • Oversees procedure for the security and storage of funds, including security thresholds, and proposes adaptations to the context if necessary.
  • Identifies exchange rate risks and puts measures in place to mitigate these risks..

Responsibility 5: Team Management

  • Puts in place and monitors the elements of his or her profession that fall within his or her area of responsibility: dissemination, use and contribution to revisions of standards, monitoring of recommendations for the skills development of the teams, etc.
  • Coordinates profession facilitation in his or her area of responsibility, fosters a team spirit and ensures the inclusion of all team members by encouraging regular contributions, especially through practice-sharing.
  • Develops a pool of local talent.

REQUIREMENTS

Education and experience:

  • Bachelor’s Degree in Finance (MBA/ACCA)
  • 5 years of professional experience in finance with proven experience in team management
  • Working experience in a global organisation is a plus

Professional skills:

  • Cash-flow management
  • Accounts management
  • Tax management
  • Financial and budget management
  • Financial management of institutional funding

Other professional skills:

  • Organisation design
  • Facilitation and/or design of training and skills development
  • Sourcing and recruitment
  • Risk management
  • Internal control
  • Humanitarian monitoring and emergency preparedness
  • Emergency response
  • Operational partnerships

Language:

  • Fluency in English language (oral and written)

JOB CONDITIONS

  • Remuneration: according to HI salary Scale
  • Expected Starting date: 1st of June, 2022
  • Duration/ Type of contract: 1 year (renewable)
  • Benefits: Transportation and Health Insurance
  • Mobility: Amman with possible travels in the region

RETURNING NATIONAL CANDIDATES: We strongly encourage candidates with disability to apply for this position. Humanity and Inclusion strives to attract, motivate and retain staff in our programs.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. HI also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

 

How to apply

Interested candidates should send a CV and cover letter to r.amm@hi.org. Incomplete applications or applications received after the deadline will be disregarded. Only shortlisted candidates will be contacted.

Incase of disability, please mention any adjustments that will assist you in attending the written test/ interview or undertaking this post.

The applications will be treated confidentially.

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