Human Resources & Administration Manager (Internally classified Affiliated Country Human Resources Manager) At Handicap International – Humanity & Inclusion

Human Resources & Administration Manager

(Internally classified Affiliated Country Human Resources Manager)

(Open both Thai and Non-Thai citizen who reside in Thailand)

Non-Thai citizen would be offered local contract following local salary grid

Myanmar nationals would be offered local contract following local salary grid

Human Resources & Administration Manager (1 open position)

Closing date: 1 March 2023 (The recruitment is urgent; HI reserves the right to hire somebody before the deadline)

Handicap International that runs its program under the operating name Humanity & Inclusion (HI) seeks for Human Resources & Administration Manager is based in Mae Sot office under the supervision of the MYTH HR Manager (Myanmar – Thailand), based in Yangon, Myanmar.

HI is engaged in an employment policy in favour of employees with disabilities.

HI reserves the right to not accept applications submitted after the deadline. Only shortlisted candidates will be contacted for testing and an interview.

PROJECT HISTORY

Handicap International, now operating under the name Humanity & Inclusion (HI), is a non-profit independent and impartial aid organization working in situations of poverty, exclusion, conflict and disaster. HI works in emergency, post-emergency reconstruction or rehabilitation, chronic crises and development settings.

HI works alongside persons with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. HI works to meet the needs and defend the rights of children, women and men with disabilities.

Since its creation in 1982, HI has gone on to work in around 60 countries worldwide, for the benefit of several million people.

In Thailand, HI started working in 1984 and currently implements activities for Burmese refugees along the Thailand-Myanmar border under three thematic areas: Rehabilitation, Disability Social Inclusion (DSI) and Explosive Ordnance Risk Education (EORE).

For more information on the organization, please see Humanity and Inclusion website: https://hi.org/en/index and the online presentation of the organization: https://www.youtube.com/watch?v=3p2OWl6T3AY&t=127s

WORKING ENVIRONMENT

HI Thailand has three main pillars of intervention within the Myanmar/Thailand Program:

• Armed Violence Reduction (AVR) including Explosive Ordnance/Mine Risk Education,
• Inclusion of persons with disabilities with Disability Social Inclusion (DSI), with a MHPSS component,
• Health with project covering physical and functional rehabilitation.

OBJECTIVES OF THE POST

Reporting to the MYTH HR Manager, Human Resources & Administration Managerdefines and rolls out the HR component of the Programme’s STRATOP in his/her country level. Human Resources & Administration Manageris in charge of the overall management of HI Human Resources department (national and international staff) as well as the supervision of the HR & Administration matters.

In HI Thailand, S/he ensures that HR management is consistent with HI policies and framework as well as with local regulations. S/he actively analyses changes in context so as to identify the risks and opportunities in his/her scope of responsibility.

Under the guidance of MYTH HR Manager, the Human Resources & Administration Managerprovides solutions to a wide spectrum of complex HR issues in a collaborative, client-oriented manner.

JOB DESCRIPTION

Human Resources & Administration Manager is expected to perform following duties:

Mission 1: Management

• An exemplary manager: embodies HI’s values on a daily basis and is a role model.
• Manager/administrator: organises the operational management of his/her team, structures work around the processes identified, oversees performance, and facilitates problem solving.

Mission 2: Designs the HR part of the STRATOP and Oversees its associated action plan

• Supports MYTH HR Manager in drafting, revising and implementation of HR part of the Programme’s operational strategy (STRATOP) in compliance with HI’s policies and mandate.
• Translates the HR strategy into action plans for HI Thailand as a whole.
• Produces, compiles and analyses standard HR indicators for HI Thailand and creates HR specific KPI
• Is responsible for mapping, evaluating, mitigating and dealing with the budgetary, security and social effects of HI-related risks.

Mission 3: Rolls out Standards, contributes to HI’s Expertise and Accountability in his/her scope of responsibility

• Is responsible for the deployment and monitoring of the quality of all HI’s HR policies, processes and tools in HI Thailand and assists and supervises his/her team with the adaptation and contextualisation of HR frameworks
• Ensures compliance with HI’s legal obligations and monitors the renewal of legal documents ensuring legal exercising of HI’s activities in the country.
• Is responsible for the quality and observance of the country’s auditing, internal control and archiving procedures.

Mission 4: Operational implementation of HR

Responsible 1: Oversees the dimensioning and quality of Programme resources

• Supports members of the Executive Team with the organisation of communication and decision-making channels to build team organisation charts and adapt HR needs: team staffing, profiles, workforce etc.
• Oversees advice for the HR part of local partnerships: evaluation, support/training, legal obligations, contract review.
• Manages and ensures the quality of the country’s recruitment process
• Coordinates the HR reporting schedule in place on Thailand and in accordance with HR deadlines of MYTH and HI’s global

Responsible 2: Oversees the Country’s Career Management and Skills Development systems

• Is responsible for the quality and implementation of the HR cycle including the career-management and mobility policy
• Facilitates, coordinates and ensures the implementation of the skills-development strategy for HI Thailand

Responsible 3: Coordinates and guarantees the quality of the & Administration management for all members of staff

• Represents HI towards public & Administration bodies
• Is responsible for the quality and compliance of the payroll process for HI Thailand National Staff

Responsible 4: Assists managers on his/her Programme with the implementation of HI’s HR policies

• Ensures or participates in the communication of HI policies and frameworks to all staff: explains, clarifies, answers questions

Responsible 5: Legal and social aspects: is responsible for maintaining the social environment and ensuring the Programme’s compliance with the legal HR framework

• Is responsible for the existence, legal compliance and implementation of a staff-representative system within HI Thailand and represents HI on these bodies
• Ensures that contracts with local legal advisors specialising in employment law are in place.

Responsible 6: Supports the Country Manager with the deployment of the HR part of the Code of Conduct and the PSEA, the Fraud and Corruption Policy and other institutional policies

Mission 5: Emergency Preparedness and Response

• Oversees emergency preparedness actions in his/her department and, in the event of an emergency, reorganises the priorities of his/her team in accordance with the humanitarian imperative, in order to ensure a rapid and effective response by HI

It is expected that the position holder will perform any other duties as required by the Line Manager that are commensurate with the position.

Duty Station: Mae Sot

Line Manager of the position holder: MYTH HR Manager

Position holder is Line Manager for: 1 Admin HR Officer. 1 Admin HR Assistant

Position holder is technical referent for: HR matters brought up by SMT in Mae Sot

Qualification Required

Academic Qualification

• Advanced University degree (Master’s or equivalent) preferably in Human Resources Management, Business Administration, Social or Behavioral Sciences is required.
• Or a First University degree (Bachelor’s or equivalent) in combination with an additional 1 year of relevant work experience may be accepted in lieu of the education requirements outlined above.

Experience

• At least 3 years of relevant experience in human resources management including HR advisory services, or in a major area(s) of human resources management (HR Contract Administration, HR Reporting, Recruitment or Organizational Design) in an international, public or corporate organization required. Additional 1 years of experience will be applied for those who are holding Bachelor’s Degree.
• At least 2 years of team leadership and coordination with different stakeholders is required.
• At least 2 years’ experience of developing capability and organisational knowledge sharing is required.
• Relevant experience in a multicultural setting & INGO is desirable.
• Familiarity with the temporary shelters along the Thai-Myanmar border is highly desirable.

Technical Skills & Cross Cutting Skills

• Fluent English writing and speaking is mandatory.
• Strong knowledge of Thai Labour Law, Thai Social Security Fund is essential
• Proficient in MS office package is mandatory
• Excellent organizational skills (capacity to prioritize) is highly preferred
• Very strong interpersonal skills: strong communication and diplomatic skills is great asset
• Proven managerial skills is highly preferred.

Language skills

• Fluency in English is required
• Fluency in Thai language is required for Thai.
• Knowledge of Thai language would be desirable for non-Thai citizens

Behavioral Skills:

• Leading self and others
• Ability to work within a multi-cultural team
• Diplomacy
• Agility
• Solution-focus
• Sense of humour
• Practical and problem-solver
• Ability to work well under pressure

JOB CONDITIONS:

Local work contract, fixed duration contract (potential to be extended)

We offer also: nice working environment such as 15 days of annual leave, 5 working days office closure in December, 15 days of public holidays, 5 days special leave for family event, Social Security & Worker Compensation Fund, Group life & health, phone card credit, 13th month bonus, seniority of 2% after the 1st year of employment and training possibilities.

Start preferably: 1 April 2023 or earlier

Handicap International encourages qualified persons with disabilities or chronic illness and women to apply.

HI is committed to protecting children and vulnerable adults from harm. Employment is subject to HI protection standards including background checks and adherence to HI protection policies

(Child protection, PSEAH), Anti-fraud and Corruption and Code of Conduct.**

All information shared by the applicants remain confidential.

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