Human Resources Administration Officer (M/F) – Brussels At Handicap International – Humanity & Inclusion

ORGANIZATION :

Handicap International / Humanity & Inclusion (HI) is an independent and impartial international solidarity association, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside disabled and vulnerable people, she acts and testifies to meet their essential needs and improve their living conditions. It is committed to promoting respect for their dignity and fundamental rights. Since its creation in 1982, HI has implemented development programs in more than 60 countries and intervenes in many emergency situations. Today we have a budget of around 255 million euros, with 4794 employees worldwide.

At Handicap International, we firmly believe in the importance of inclusion and diversity within our structure. This is why we are committed to a disability policy in order to promote the reception and integration of people with disabilities.

Please indicate if you require any special accommodation, including to participate in the first interviews.

Find more information on the association: www.hi.org

POSITION OBJECTIVES:

The personnel administration manager establishes employment contracts and amendments. He manages payroll and social security contributions for employees within his scope, and is responsible for the department’s internal communication.
In this context, his responsibilities are as follows:

Responsibility 1:

• Drafts employment contracts for employees in Belgium and carries out procedures related to contractualization
• Checks the data provided by the recruitment department (reason for fixed-term contract, duration of contracts, etc.)
• Writes contracts based on standards, has them validated and transmits them to employees
• Inscribes staff to health and retirement insurance
• Creates administrative files for new hires, establishes legal documents and regularly updates individual files on the server, the Garh Outlook box and on the HRIS
• Liaises with the NSSO for the obligations of secondment of headquarters staff on mission
• Drafts end-of-contract documents
• Is in contact with the social secretariat for the closing of contracts and the balance all accounts
• Guarantees compliance of employment contracts and their management with legal obligations and internal rules in force
• Edits employer certificates and work certificates

Responsibility 2:

• Manages payroll and social contributions for employees in Belgium and manages CIP interns
• Integrates variable payroll data each month
• Manages the encoding of sick leave
• Edits the preparatory payrolls, checks them and transmits the corrected elements to the social secretariat for final validation of the payroll.
• Manages links with external organizations (GROUPS, ONSS, Insurance)
• Manages payroll extractions for audits and other departments within the organization
• Ensures that payroll software settings are updated with the external service provider (GroupS) and with the HI HRIS team
• Ensures the daily administrative management of the HRIS (validation of employees’ modifications to their personal file, for example)

Responsibility 3:

• Manages the contracting of interns (only for CIP internships)

Responsibility 4 :

• Is in charge of internal communication for the ADP department (processing of employee requests)
• Is responsible for first level processing of employee requests
• Is Key user Hipeople (SIRH HI).

REQUIRED PROFILE:

• With a bachelor’s degree in Human Resources, you have at least 3 years of professional experience, including initial experience in personnel administration and payroll;
• You have a good knowledge of Belgian legislation (labor law), and know how to work in a global organization;
• You know the importance of respecting confidentiality, and work with rigor and excellent organization;
• You are agile and able to integrate new tools, as well as work in a team;
• You have good writing, popularization and listening skills, both in French and in English.

POSITION CONDITIONS:

• 3-month fixed-term contract ideally starting from 06/03/2024
• Salary and benefits: Meal vouchers, health insurance, group insurance pension plan, etc.;
• Leave: 20 days of legal leave + 6 days of extra-legal leave to be prorated depending on the length of the contract;
• Travel expenses: 100% reimbursement for public transport and compensation for bicycle mileage costs;
• Integration into community life: Take part in inclusion, well-being or the fun committee and participate in our various talks to be informed of all our different achievements around the world!