Human Resources Assistant M/F At Doctors Without Borders

More Information

Médecins Sans Frontières, an international humanitarian medical association created in 1971, provides medical assistance to populations whose lives are threatened: mainly in the event of armed conflicts, but also epidemics, pandemics, natural disasters or even exclusion from care.

MSF West Africa is looking for a:

Assistant.e RH F/H

Position in the Organization
Responsible (hierarchical): Personnel Administration Manager / PDM
Responsible (functional): HR Manager Headquarters
Professional field: HR
Supervises (Function): –

Mission

Carry out administrative, HR or legal work as an assistant to the HR manager of the project, in accordance with MSF standards and procedures and in such a way as to ensure compliance with regulations and to materialize the HR capacities necessary to achieve the objectives of the project.

Main responsibilities:

  • Under the supervision of the project HR manager, manage personnel files ensuring their accuracy and compliance as well as the punctuality of payments.
  • Update the HR database and personnel files to facilitate management procedures.
  • Update social security and tax office records to comply with legal requirements, including making any necessary changes to ensure compliance with labor and tax laws.
  • Prepare employment contracts in accordance with local requirements including specific modifications where necessary to comply with local labor and tax laws.
  • Monitor all lease expiration dates and notify the Administrative Manager in time for renewal or alternative solution.
  • Prepare payroll records for all staff, configure and update necessary elements to ensure the punctuality and accuracy of staff payroll.
  • Make all administrative information available to staff (displays, meetings, etc.); assist the project finance manager in translating documents into the local language and assist him, at his request, in meetings.
  • Any other task delegated by the project HR manager.

RESPONSIBILITIES SPECIFIC TO THE MSF SECTION / CONTEXT

  • Ensure monthly and annual monitoring of social security, tax and IPRES files and declarations in order to comply with legal requirements.
  • Ensure that payroll software is updated for any changes or modifications concerning a worker
  • Manage and archive files (digital and physical) of all staff (contracts, leave monitoring, medical leave monitoring, administrative documents, etc.)
  • Monitor day laborers (receipt of request, monitoring of time sheet, preparation of pay slip)
  • Prepare per diem sheets for all visiting or seconded staff
  • Ensure follow-up of staff health insurance (membership letters, termination, invoices, health cards, etc.)
  • Edit service notes
  • Prepare various HR documents requested by staff.

Profile sought:

Education: Diploma in Human Resources Management / Finance, Business Management, Administration desired

Experience :

  • Professional experience of at least two years in corresponding positions essential;
  • Experience in developing countries with MSF or other NGOs desired

SKILLS :

  • Results and quality orientation
  • Teamwork and cooperation
  • Flexibility of behavior
  • Adherence to MSF principles
  • Stress management
  • Sense of discretion and confidentiality

Languages: French and local language essential, English an asset

Status and conditions:

12-month full-time fixed-term contract. Position based in Dakar.

Salary: Level 6 of the MSF Senegal salary scale.

How to apply

Human Resources Assistant M/F | Doctors Without Borders

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